2009-09-16

This is the proposed agenda for the Board meeting of Wednesday, September 16th, 2009, to be held at 20:00 UTC in #spi on irc.spi-inc.org.

  1. Opening
  2. Roll call
  3. President's report (Bdale Garbee)
  4. Treasurer's report (Michael Schultheiss)
  5. Secretary's report (Martin Zobel-Helas)
  6. Outstanding minutes
    1. Wednesday, August 19th, 2009 (Jimmy Kaplowitz)
  7. Items up for discussion
    1. SPI resolution 2009-09-16.mcs.1 (Establishing an additional SPI bank account)
    2. SPI Resolution 2009-09-08.jrk.1 (Path64 as associated project)
    3. SPI Resolution 2009-09-08.jrk.2 (OSUNIX as associated project)
    4. SPI Resolution 2009-08-19.dbg.1 (Contributing membership expiry)
  8. Any other business
  9. Next board meeting October 21st, 2009, 20:00 UTC

President's Report

(none)

Treasurer's Report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period August 01, 2009 - August 31, 2009

 Income
   Ordinary Income
        Debian                           4,005.00
        Gallery                            170.00
        OpenOffice.org                     760.00
        PostgreSQL                       4,000.00
        SPI General                        226.40
        SPI 5%                             122.50
        The HeliOS Project                 155.00

        Total Ordinary Income            9,438.90
                                         --------

   Dividend Income
        Ameriprise Cash Mgmt Fund            8.13 [1]

        Total Dividend Income                8.13
                                             ----

   Interest Income
        Key Bank Money Mkt Savings          29.15

        Total Interest Income               29.15
                                            -----

   Gross Income                          9,476.18
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          DC9 Formal Dinner     8,297.00
          HDD for master.d.o      124.63
          Postage                   5.65
          Processing Fees         103.60
          SPI 5%                   18.25
          Travel Reimbursement 15,307.03

          Total Debian Exp     23,856.16
                               ---------

        Gallery
          Processing Fees           4.59
          SPI 5%                    8.50

          Total Gallery Exp        13.09
                                   -----

        OpenOffice.org (OO.o)
          Processing Fees          27.20
          SPI 5%                   38.00

          Total OO.o Exp           65.20
                                   -----

        PostgreSQL
          OSCON Expenses        4,807.64
          Processing Fees          27.00
          SPI 5%                   50.00

          Total PostgreSQL Exp  4,884.64
                                --------

        SPI
          PaySimple Monthly Fee    29.95
          Transaction Fees         17.90

          Total SPI Exp            47.85
                                   -----

        The HeliOS Project
          Processing Fees           6.20
          SPI 5%                    7.75

          Total HeliOS Exp         13.95
                                   -----

        Total Expenses         28,880.89
                               ---------

        Net Income            (19,404.71)
                              ===========

[1] This dividend income includes all dividend income since the last
time the Ameriprise Cash Mgmt Fund balance was reconciled and was not
all earned during this period


Balance Sheet as of August 31, 2009

   ASSETS
     Current Assets
        Key Business Reward Checking                      43,064.65
        Key Business Signature Money Market Savings      132,489.98
        Ameriprise Cash Mgmt Acct                         13,397.64

     Total Current Assets                                188,952.27

   TOTAL ASSETS                                          188,952.27


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    98,075.02
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            1,480.53
           Gallery Earmark                    6,262.79
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,364.47
           OpenOffice.org Earmark             5,582.12
           Open Voting Foundation Earmark        67.34
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                30,360.98
           Privoxy Earmark                       40.00
           Tux4Kids Earmark                   1,865.05
           The HeliOS Project                   175.61

        Total held in trust                              154,433.61

        General reserves                                  34,518.66


     Total Equity                                        188,952.27

   TOTAL LIABILITIES & EQUITY                            188,952.27

Secretary's report

Open64's invitation to join SPI lapsed without being accepted.

Resolution 2009-09-16.mcs.1: Establishing an additional SPI bank account

WHEREAS

 1. SPI's deposits on hand at its current bank are approaching the limit of
    FDIC insured funds


THE SPI BOARD RESOLVES THAT

 1.  The Treasurer is authorized to open a checking account for
     Software in the Public Interest, Inc. at an additional bank to
     ensure SPI's balances are below the FDIC insurance limits.

 2.  The signatories on the account will include the following

     Michael Schultheiss        Treasurer
     James R. Kaplowitz         Director

Resolution 2009-09-08.jrk.1: Path64 as associated project

WHEREAS

 1. Path64 is a substantial and useful open source project.

 2. Path64 would like SPI's support and assistance, including taking
    donations.

THE SPI BOARD RESOLVES THAT

 3. Path64 is formally invited to become an SPI
    Associated Project, according to the SPI Framework for Associated
    Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a
    copy of which can be found at
    http://www.spi-inc.org/corporate/resolutions/2004-08-10.iwj.1

 4. Currently, Christopher Bergström is recognised by SPI as the current
    authoritative decision maker and SPI liaison for Path64. The SPI Board
    expresses its desire for Christopher Bergström to clarify the governance
    structure of Path64 to the Board, which structure the Board will
    recognize as it would any other instruction from an associated project.

 5. This invitation will lapse, if not accepted, 60 days after it is
    approved by the SPI Board.

SPI Resolution 2009-09-08.jrk.2: OSUNIX as associated project

WHEREAS

 1. OSUNIX is a substantial and useful open source project,

 2. OSUNIX would like SPI's support and assistance, including taking
    donations, and

 3. OSUNIX engaged the Software Freedom Law Center separately from their
    representation of SPI and obtained from them an opinion letter which
    satisfactorily addresses SPI's legal concerns with regard to OSUNIX,

THE SPI BOARD RESOLVES THAT

 4. OSUNIX is formally invited to become an SPI
    Associated Project, according to the SPI Framework for Associated
    Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a
    copy of which can be found at
    http://www.spi-inc.org/corporate/resolutions/2004-08-10.iwj.1

 5. Currently, Christopher Bergström is recognised by SPI as the current
    authoritative decision maker and SPI liaison for OSUNIX. The SPI Board
    expresses its desire for Christopher Bergström to clarify the governance
    structure of OSUNIX to the Board, which structure the Board will
    recognize as it would any other instruction from an associated project.

 6. This invitation will lapse, if not accepted, 60 days after it is
    approved by the SPI Board.

SPI Resolution 2009-08-19.dbg.1: Contributing membership expiry

WHEREAS

1. Article 3 of the corporate by-laws state: "If a contributing
   membership is not renewed, the member's status will be downgraded to
   a non-contributing member.";

2. Voter turnout and quorum is measured as a function of
   contributing membership;

3. There is no existing practical measure of a member's activity;

4. Elections are the most effective means of verifying a member's
   activity and our electoral system does not require a voting member
   to express an opinion on their ballot

THE SPI BOARD RESOLVES THAT

5. Any contributing member who does not cast a ballot in an annual Board
   member election shall be considered to be inactive and downgraded to a
   non-contributing member, however no such downgrading shall preclude
   any member from restoring their contributing membership status at any
   later date

6. In the event that no annual Board member election takes place,
   regardless of reason, the membership list will not be affected
   until the next such election takes place;

7. Any contributing membership that exists under any other resolutions
   or clauses that is not subject to expiry will not expire.