2009-12-09

Meeting agenda for board meeting on Wednesday 9th December.

This is the proposed agenda for the Board meeting of Wednesday, December 9th, 2009, to be held at 20:00 UTC in #spi on irc.spi-inc.org.

  1. Opening
  2. Roll Call
  3. President's report (Bdale Garbee)
  4. Treasurer's report (Michael Schultheiss)
  5. Secretary's report (Jonathan McDowell)
  6. Outstanding minutes
    1. Wednesday, September 16th, 2009 (Martin Zobel-Helas)
    2. Wednesday, October 14th, 2009 (Martin Zobel-Helas)
    3. Wednesday, November 11th, 2009 (Jonathan McDowell)
  7. Items up for discussion
    1. Resolution 2009-11-27.jmd.1: YafaRay as associated project
    2. Resolution 2009-11-27.jmd.2: sidux as associated project
  8. Any other business
  9. Next board meeting: January 14th, 2010, 20:00 UTC

President's report

(none)

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period November 01, 2009 - November 30, 2009

 Income
   Ordinary Income
        Debian                           5,614.67
        Freedesktop.org                     24.00
        Gallery                             70.00
        OpenOffice.org                     871.00
        Open Voting Foundation              25.00
        PostgreSQL                          31.00
        SPI General                        527.81
        SPI 5%                             414.82
        The HeliOS Project               1,662.00

        Total Ordinary Income            9,240.30
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           4.42

        Total Interest Income                4.42
                                             ----

   Gross Income                          9,244.72
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          Postage                  12.95
          Processing Fees         221.99
          SPI 5%                  280.73
          Travel Reimbursement  3,742.83

          Total Debian Exp      4,258.50
                                --------


        Freedesktop.org
          Processing Fees           0.96
          SPI 5%                    1.20

          Total Freedesktop.org Exp 2.16
                                    ----

        Gallery
          Processing Fees           1.89
          SPI 5%                    3.50

          Total Gallery Exp         5.39
                                    ----

        OpenOffice.org (OO.o)
          Processing Fees          18.64
          SPI 5%                   43.55

          Total OO.o Exp           62.19
                                   -----

        Open Voting Foundation
          Processing Fees           1.00
          SPI 5%                    1.25

          Total OVF Exp             2.25
                                    ----

        PostgreSQL
          Processing Fees           1.24
          SPI 5%                    1.49

          Total PostgreSQL Exp      2.73
                                    ----

        SPI
          PaySimple Monthly Fee    29.95
          Postage                  17.50
          Transaction Fees         20.06

          Total SPI Exp            67.51
                                   -----

        The HeliOS Project
          Expense reimbursement   882.23
          Processing Fees          66.48
          SPI 5%                   83.10

          Total HeliOS Exp      1,031.81
                                --------

        Total Expenses          5,432.54
                                --------

        Net Income              3,812.18
                                ========



Balance Sheet as of November 30, 2009

   ASSETS
     Current Assets
        Key Business Reward Checking                      37,958.21
        Key Business Signature Money Market Savings      107,545.93
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                158,905.76

   TOTAL ASSETS                                          158,905.76


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    70,205.04
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            1,566.07
           Gallery Earmark                    6,484.31
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark             7,762.40
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                23,877.01
           Privoxy Earmark                       62.75
           Tux4Kids Earmark                   1,865.05
           The HeliOS Project                  (131.30)

        Total held in trust                              122,332.00

        General reserves                                  36,573.76


     Total Equity                                        158,905.76

   TOTAL LIABILITIES & EQUITY                            158,905.76

Secretary's report

Jonathan McDowell has now taken over completely from Martin Zobel-Helas as secretary. Martin is thanked for his work in this role and wished all the best with his forthcoming baby.

Resolutions for YafaRay and sidux as associated projects were posted to spi-general at the end of November. They've both been outstanding for a while and little feedback has been received from the membership, so both are assumed to be uncontentious.

Resolution 2009-11-27.jmd.1: YafaRay as associated project (proposed)

WHEREAS

 1. YafaRay is a substantial and useful open source project.

 2. YafaRay would like SPI's support and assistance, including taking
donations.

THE SPI BOARD RESOLVES THAT

 3. YafaRay is formally invited to become an SPI
Associated Project, according to the SPI Framework for Associated
Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a
copy of which can be found at
http://www.spi-inc.org/corporate/resolutions/2004-08-10.iwj.1

 4. Currently, Alvaro Luna Bautista is recognised by SPI as the current
authoritative decision maker and SPI liaison for YafaRay. Successors
will be appointed by the YafaRay Team, as listed on
http://www.yafaray.org/about

 5. This invitation will lapse, if not accepted, 60 days after it is
approved by the SPI Board.

Resolution 2009-11-27.jmd.2: sidux as associated project (proposed)

WHEREAS

 1. sidux is a substantial and useful open source project.

 2. sidux would like SPI's support and assistance, including taking
donations.

THE SPI BOARD RESOLVES THAT

 3. sidux is formally invited to become an SPI
Associated Project, according to the SPI Framework for Associated
Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a
copy of which can be found at
http://www.spi-inc.org/corporate/resolutions/2004-08-10.iwj.1

 4. Currently, Ferdinand Thommes is recognised by SPI as the current
authoritative decision maker and SPI liaison for sidux. In the event
of the liaison becoming unavailable the treasurer of sidux e.V.
(currently Walter Güldenberg) will act as temporary liaison and notify
SPI of any replacement liaison.

 5. This invitation will lapse, if not accepted, 60 days after it is
approved by the SPI Board.