Annual General Meeting, July 7th, 2003

Attending:

  • Branden Robinson
  • Ean Schuessler
  • Ian Jackson
  • John Goerzen
  • Manoj Srivastava
  • Martin Schulze
  • Wichert Akkerman

Invitees present:

  • Andrew Mulholland
  • Bdale Garbee
  • Bill Allombert
  • Colin Watson
  • David Graham
  • Jimmy Kaplowitz
  • Michael Banck
  • Michelle Ribeiro
  • Stephen Stafford

Agenda:

  1. Opening
  2. Roll call
  3. Accounting update
  4. Extending the Bylaws Committee Charter
  5. New SPI president
  6. SPI workshop at debconf
  7. Date for next meeting

Recorder: David B. Harris (contributing member)

Accounting Update

Branden reminded everyone of his notices which he sent to the spi-private list. He met with a local accountant (Judy Dunlap of Carmel, Indiana) and she was willing to work on SPI paperwork. Her rate is $110 per hour for tax research and $35 per hour for general accounting work. She expects to need require about 10 hours of work of which 1-1.5 will be tax research. Ian proposed to set a fixed amount for accounting work in order to put an upper limit on costs made. Branden suggested budgeting 500 dollars.

Extending the Bylaws Committee Charter

With respect to resolution 2003-06-27.jpg.1 to extend the committee until January 15.

This resolution was already accepted via email vote.

New SPI president

SPI has not had a president for a few months. Ean has been acting as as president and was willing to take the position. The current by-laws are unclear on the exact procedure for electing officers Ean asked if electing a new president should be postponed. Nobody agreed, however the by-laws do dictate that the officers have to be appointed at this annual meeting. Ian notes that people with unexpired terms get a reprieve until next year. Wichert suggest promoting John to replace Ean as vice president. Everyone agrees and Branden moves that the board do this.

Vote on promoting Ean Schuessler to president of the board and appointing John Goerzen as vice president:

Branden RobinsonIn favour
Ian Jackson In favour
John Goerzen Abstains
Manoj SrivastavaIn favour
Wichert AkkermanIn favour

The motion passes with five votes in favour, one abstention and none against.

Since Joey and Ian have served their period they need to be reappointed. Branden moved that Martin "Joey" Schulze and Ian Jackson's terms be extended until October 1, 2003; or until a vote by the membership using the Condorcet method to constitute a new Board is certified; or until the Bylaws are amended so as to re-define the process by which the Board is elected and a vote or other appointment certified under that process, whichever comes first.

Branden RobinsonIn favour
Bruce Perens In favour
Ean Schuessler In favour
Ian Jackson In favour
John Goerzen In favour
Wichert AkkermanIn favour
Manoj SrivastavaIn favour

The motion carries with seven votes in favour and non against.

SPI workshop at debconf

There will be a few board members at debconf. Benj. Mako Hill will be running a workshop there to discuss SPI related topics.

Date for next meeting

The date for the next meeting is set to July 29, at 19:00 UTC.