Board Meeting, March 15th, 2005

Board members present

  • John Goerzen (CosmicRay) (President)
  • Benj. Mako Hill (mako) (Vice-President)
  • Jimmy Kaplowitz (Hydroxide) (Treasurer)
  • David Graham (cdlu) (Secretary)
  • Branden Robinson (Overfiend)
  • Bruce Perens (BrucePerens)

Board members absent with regrets

  • Bdale Garbee
  • Ian Jackson

Board members absent without regrets

  • Martin Schulze

Registered guests present

  • Michael Schultheiss (schultmc)
  • MJ Ray (slef)
  • Jonathan McDowell (Noodles)
  • Antti-Juhani Kaijanaho (ibid)

Agenda

  1. Opening
  2. Roll call
  3. President's update (John Goerzen)
  4. Treasurer's report (Jimmy Kaplowitz)
  5. Outstanding minutes (David Graham)
    • March 1st, 2005 (not available yet)
  6. Items up for discussion:
    • Removal of obsolete or no longer needed resolutions: (John Goerzen)
      1. Motion to remove Resolution 2003-03-11.iwj.1
      2. Motion to remove Resolution 2004-05-28.dbg.1.iwj.1
    • Disposition of purcel (Server retired from SPI use, but SPI must officially hand it back over to its sponsor to formalise it)
  7. Next meeting: April 12th, 2005 (John Goerzen)

Recorder: David Graham (Secretary)

These are the draft minutes for the March 15th, 2005 Board meeting held at 19:00 UTC in #spi on irc.spi-inc.org

President's update (John Goerzen)

The President has nothing to report.

Treasurer's report (Jimmy Kaplowitz)

See attached treasurer's report under Appendix C.

Discussion:

Branden Robinson reports that he has contacted several small accounting first near him and has found none that feel comfortable doing taxes for a New York not for profit.

It was suggested that the treasurer's report's Liabilities and Equities, both Liabilities and Equities should be summarised.

A motion to adopt the Treasurer's report as delivered:

David Graham:Yes
Branden Robinson:Yes
John Goerzen:Yes
Bruce Perens:Yes
Jimmy Kaplowitz:Yes
Benj. Mako Hill:Yes

The treasurer's report was adopted by a vote of Yes: 6, No: 0, Abstain: 0.

Outstanding minutes (David Graham)

No minutes were ready to be presented at this meeting.

Items up for discussion: Removal of obsolete or no longer needed resolutions (John Goerzen)

Motion to remove Resolution 2003-03-11.iwj.1

A motion moved by John Goerzen, seconded by David Graham and Branden Robinson, to repeal resolution 2003-03-11.iwj.1:

Bruce Perens:Yes
Jimmy Kaplowitz:Yes
John Goerzen:Yes
Benj. Mako Hill:Yes
Branden Robinson:Yes
David Graham:Yes

Resolution 2003-03-11.iwj.1 is repealed by a vote of:

Yes: 6, No: 0, Abstain: 0.

Motion to remove Resolution 2004-05-28.dbg.1.iwj.1

This motion was withdrawn after discussion found it unnecessary at this time.

Disposition of purcel (Server retired from SPI use, but SPI must officially hand it back over to its sponsor to formalise it):

Motion 2005-03-15.dbg.3, moved by David Graham, seconded by John Goerzen, reads:

SPI thanks Brainfood for its donation of the server known as purcel,
but is no longer able to use this server and wishes to return the server to
its donor, Brainfood, to use as it sees fit, under the understanding that
Brainfood will wipe the hard disk and not retain any data from SPI's
activities on the server.
Bruce Perens:Yes
David Graham:Yes
Jimmy Kaplowitz:Yes
John Goerzen:Yes
Branden Robinson:Yes
Benj. Mako Hill:Yes

Motion 2005-03-15.dbg.3 was adopted by a vote of Yes: 6, No: 0, Abstain: 0.

Next meeting

The next meeting is scheduled for April 12th, 2005 at 19:00 UTC.

Appendix A: Current Board Membership

Date electedNameRole
[2003-03-11]John GoerzenPresident
[2003-03-11]Benjamin Mako HillVice President
[2003-11-29]David GrahamSecretary
[2004-02-20]Jimmy KaplowitzTreasurer
[2004-07-29]Bdale Garbee
[2004-07-29]Branden Robinson
[2003-11-29]Ian Jackson
[2003-03-11]Bruce Perens
[2003-11-29]Martin "Joey" Schulze

Appendix B: Approved Resolutions

Resolution 2003-03-11.iwj.1 is REPEALED.

Motion 2005-03-15.dbg.3:

1. SPI thanks Brainfood for its donation of the server known as purcel, but
is no longer able to use this server and wishes to return the server to its
donor, Brainfood, to use as it sees fit, under the understanding that
Brainfood will wipe the hard disk and not retain any data from SPI's
activities on the server.

Appendix C: Treasurer's report

March 2004 Treasurer's Report

Software in the Public Interest Financial Data
==============================================

This report uses a cash-based method of accounting,
recording donations when deposited (not when the check was
written or received by us) and recording expenses when paid
(not when incurred). Network for Good processing fees are
listed as negative income; the expense category does not
include those because they are subtracted from donations
before we receive them. In the balance sheet, those
processing fees are treated as reducing the net increase in
SPI's unrestricted-earmark funds, which is a change from my
previous report (where they reduced the earmark-TBD funds).

This month I have included an adjustment to the January
profit/loss statement and a correspondingly adjusted balance
sheet. The adjustment of accrued dividends for the AmEx
account will be a commonplace occurrence, given that the
dividends accrue monthly but we receive only quarterly
statements. Suggestions are welcome for ways to avoid the
need to restate each month the preceding month's entire
balance sheet in such cases. This may become moot once we
finish setting up online access for that account.

Profit/Loss Feb 1 2005 - Feb 28 2005

   Ordinary Income/Expense
      Income
        Donations
          Debian                                   3,320.00
          Unrestricted                               105.00
                  Earmark TBD (Replacement NfG Check)      1,591.77
          Network for Good Processing Fees           (80.55)
        Total Donations                            4,936.22

      Total Income                                 4,936.22

      Expense
            Debian
                  DebConf Travel Reimbursements           (3,344.69)
                  Wire Transfer Fees                         (60.00)
                SPI
                  First IB Maintenance Fee                   (10.00)
                  Bookkeeping (Brainfood)                   (146.78)
      Total Expense                               (3,561.47)

   Net Ordinary Income                             1,374.75

   Net Income                                      1,374.75



Balance Sheet as of Feb 28, 2005

   ASSETS
     Current Assets
            First IB Checking
                  Known Debian Earmark                       460.31
                  Known GNOME Earmark                         20.00
                  Known Unrestricted Earmark                 161.67
                  Earmark to be Determined                12,258.78
        Total First IB Checking                   12,900.76

        AmEx Cash Mgmt Acct
                  Earmark to be Determined                39,697.42
                Total AmEx Cash Mgmt Acct                 39,697.42

     Total Current Assets                         52,598.18

   TOTAL ASSETS                                   52,598.18

   LIABILITIES & EQUITY
     Equity
        Retained Earnings                         51,223.43
        Net Income                                 1,374.75
     Total Equity                                 52,598.18

   TOTAL LIABILITIES & EQUITY                     52,598.18

Adjustments to Treasurer's Report for Jan 1 to 31, 2005

  Profit/Loss Report Adjustments Jan 1 2005 - Jan 31 2005

    Ordinary Income/Expense

          Income Adjustments
            Dividend Income
                  AmEx Fin Adv Accrued Dividends              24.85
                Total Dividend Income                         24.85

          Total Income Adjustments                        24.85

          Expense Adjustments
            SPI
                  First IB Maintenance Fee                   (10.00)

          Total Expense Adjustments                      (10.00)

        Net Ordinary Income Adjustments                   14.85

  Adjusted Balance Sheet as of Jan 31, 2005

     ASSETS
       Current Assets
          First IB Checking
                  Known Debian Earmark                       545.00
                  Known GNOME Earmark                         20.00
                  Known Unrestricted Earmark                 294.00
                  Earmark to be Determined                10,667.01
                Total First IB Checking                   11,526.01

          AmEx Cash Mgmt Acct
                  Earmark to be Determined                39,697.42
                Total AmEx Cash Mgmt Acct                 39,697.42

       Total Current Assets                       51,223.43

     TOTAL ASSETS                                 51,223.43

     LIABILITIES & EQUITY
       Equity
          Retained Earnings                       50,349.58
          Net Income                                 873.85
       Total Equity                               51,223.43

     TOTAL LIABILITIES & EQUITY                   51,223.43

Appendix D: Meeting log