Board Meeting, May 16th, 2006

Board members present

  • John Goerzen (CosmicRay) (President)
  • Benj. Mako Hill (mako) (Vice-President)
  • David Graham (cdlu) (Secretary)
  • Jimmy Kaplowitz (Hydroxide) (Treasurer)
  • Branden Robinson (Overfiend)
  • Ian Jackson (IanJackson)
  • Bdale Garbee (bdale)
  • Bruce Perens (BrucePerens)

Board members absent with regrets

  • Martin Schulze (Joey)

Advisors present

  • Josh Berkus (agliodbs)

Registered guests present

  • Bill Allombert (yp17)
  • MJ Ray (slef)

Agenda

  1. Opening
  2. Roll call
  3. President's report (John Goerzen)
  4. Treasurer's report (Jimmy Kaplowitz)
  5. Outstanding minutes
    • Annual meeting: July 1st, 2005 (log only)
    • July 26th, 2005 (log only)
    • August 16th, 2005 (log only)
    • October 4th, 2005 (log only)
    • October 18th, 2005 (log only)
    • November 15th, 2005 (log only)
    • December 13th, 2005 (log only)
    • March 21st, 2006 (log only)
    • April 18th, 2006 (log only)
  6. Items up for discussion:
    1. Further on Debian trademark in Spain?
    2. Tax filing and book keeping status? (Jimmy)
    3. Mark's bill: $610
    4. Anything further on Postgresql conference? (Josh Berkus)
    5. Website rebuild?
  7. Next board meeting: Tuesday, June 20th, 2006 (John Goerzen)

Recorder: David Graham (Secretary)

These are the draft minutes for the May 16th, 2006 SPI Board meeting, held at 19:00 UTC in #spi on irc.spi-inc.org.

President's report

No president's update tabled.

Treasurer's report

No treasurer's report tabled.

However: Robinson reports MBS has invoiced us for $610.

Motion 2006-05-16.dbg.1: Pay MBS invoices

SPI's treasurer(s) are directed to pay all bills they construe as reasonable from Mark's Bookkeeping Services.

Moved by David Graham, seconded by Ian Jackson

David Graham:yes
Ian Jackson:yes
John Goerzen:yes
Jimmy Kaplowitz:yes
Benj. Mako Hill:yes
Bruce Perens:yes
Branden Robinson:yes
Bdale Garbee:yes

2006-05-16.dbg.1 is approved by a vote of: Yes: 8, No: 0, Abstain: 0

Kaplowitz advises that NY state tax filing deadline is June 30th, unless we receive more than $25,000 in gross receipts from NY state entities in 2005.

Robinson reports that tax filing is proceeding with Frank Boardman of MBS's help.

Robinson reports that funds in First IB will be moved to our Ameriprise account following DebConf and the Postgresql conference.

Motion 2006-05-16.dbg.2: Pre-2001 Debian/SPI funds division

All SPI funds from prior to 2001 are assumed to be 95% Debian's (in trust) and 5% SPI's own funds.

Moved by David Graham, seconded by Branden Robinson

Branden Robinson:yes
David Graham:yes
Ian Jackson:yes
John Goerzen:yes
Jimmy Kaplowitz:yes
Bdale Garbee:yes
Benj. Mako Hill:yes
Bruce Perens:did not vote

Jimmy Kaplowitz announced he will not be seeking a third term as treasurer.

Outstanding minutes

No minutes tabled.

Spain Trademark

This issue has been deferred in the past while seeking legal advice. This issue has been again deferred in the search for legal advice.

PostgreSQL conference

Josh Berkus advises that the conference has received $31,000 of sponsorships, of which $12,000 should have been received.

The conference expected 60 attendees but has had to close registration and open a waiting list at 85.

The idea of joint SPI-project conferences being held in the future was floated for later discussion.

Website rebuild

No update tabled

Annual meeting

Do we need to get voting going now? Does our voting software work? When do we need to start taking nominations?

Strictly speaking nominations is July 1-14, voting 15-28, swearing in the 29th

Annual board member elections take place at annual meeting and are governed by resolution 2004-08-10.dbg.2

Nominations take place from July 1st to 14th, with voting taking place from July 15th to 28th. Voting takes place using Condorcet/SSD, an explanation of which can be found at:

http://people.debian.org/~branden/talks/condorcet_and_debian/

At the 2006 board meeting, the seats of Bruce Perens, Benj. Mako Hill, and John Goerzen will be up for election.

Adjournment

The next meeting is scheduled for June 20th, 2006 at 19:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Date electedNameRole
[2003-03-11]John GoerzenPresident
[2003-03-11]Benjamin Mako HillVice President
[2003-11-29]David GrahamSecretary
[2004-02-20]Jimmy KaplowitzTreasurer
[2004-07-29]Bdale Garbee
[2004-07-29]Branden Robinson
[2003-11-29]Ian Jackson
[2003-03-11]Bruce Perens
[2003-11-29]Martin "Joey" Schulze

Appendix B: Approved Motions

Motion 2006-05-16.dbg.1:

Pay MBS invoices:

SPI's treasurer(s) are directed to pay all bills they construe as reasonable from Mark's Bookkeeping Services.

Motion 2006-05-16.dbg.2:

Pre-2001 Debian/SPI funds division:

All SPI funds from prior to 2001 are assumed to be 95% Debian's (in trust) and 5% SPI's own funds.