Board Meeting, April 15th, 2009

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • David Graham (cdlu)
  • Luk Claes (luk_)
  • Joshua D. Drake (linuxpoet)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • Jimmy Kaplowitz (Hydroxide) (Secretary)

Board members absent with regrets

  • Neil McGovern (Maulkin)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Julien Cristau (jcristau)
  • Greg Sabino Mullane (G_SabinoMullane)

These are the draft minutes for the April 15th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

Bdale provided the following president's report:  "Nothing exciting today.  All of last week I was in San Francisco for the CELF Embedded Linux Conference and LF Collaboration Summit, but have little to report from that of interest to SPI members."

Treasurer's Report

Michael Schultheiss provided the following financial report for February 2009.

This report uses a cash-based method of accounting, recording donations         
when deposited (not when the check was written or received by us) and           
recording expenses when sent or scheduled for payment (not when                 
incurred).                                                                      

Income Statement                                                                
for the Period March 01, 2009 - March 31, 2009                                  

 Income                                                                         
   Ordinary Income                                                              
        Debian                           1,666.46                               
        Freedesktop.org                     25.00                               
        Gallery                            100.00                               
        Madwifi.org                         60.00                               
        OpenOffice.org                      35.26                               
        Open Voting Foundation              25.00                               
        PostgreSQL                         105.26                               
        SPI General                        269.00                               
        SPI 5%                             100.84                               

        Total Ordinary Income            2,386.82                               
                                         --------                               

   Interest Income                                                              
        Key Bank Money Mkt Savings          54.68                               

        Total Interest Income               54.68                                                                           -----                               

   Gross Income                          2,441.50                               
                                         --------                               

 Expenses                                                                       
  Ordinary Expenses                                                             
        Debian                                                                  
          Processing Fees          51.13                                        
          SPI 5%                   83.32                                        

          Total Debian Exp        134.45                                        
                                  ------                                        

        Freedesktop.org                                                         
          Processing Fees           1.00                                        
          SPI 5%                    1.25                                        

          Total Freedesktop.org Exp 2.25                                        
                                    ----                                        

        Gallery                                                                 
          Processing Fees           2.70                                        
          SPI 5%                    5.00                                        

          Total Gallery Exp         7.70                                        
                                    ----                                        

        Madwifi.org                                                             
          Processing Fees           2.40                                        
          SPI 5%                    3.00                                        

          Total Madwifi.org Exp     5.40                                        
                                    ----                                        
        OpenOffice.org                                                          
          Processing Fees           1.41                                        
          SPI 5%                    1.76                                        

          Total OpenOffice.org Exp  3.17                                        
                                    ----                                        

        Open Voting Foundation                                     
          Processing Fees           1.00                           
          SPI 5%                    1.25                           
          Travel Reimbursement    350.00                           

          Total OVF Exp           352.25                           
                                  ------                           

        PostgreSQL                                                 
          Conference Expenses     346.00                           
          Processing Fees           4.21                           
          SPI 5%                    5.26                           
          Travel Reimbursement    392.20                           

          Total PostgreSQL Exp    747.67                           
                                  ------                           

        SPI                                                        
          1099 Filing Fee          39.00                           
          Fax                       2.75                           
          Office Supplies          42.78                           
          PaySimple Monthly Fee    29.95                           
          Postage                  35.00                           
          Transaction Fees         18.34                           

          Total SPI Exp           167.82                           
                                  ------                           

        Total Expenses          1,420.71                           
                                --------                           

        Net Income              1,020.79                           
                                ========                           



Balance Sheet as of March 31, 2009                                 

   ASSETS                                                          
     Current Assets                                                
        Key Business Reward Checking                       6,829.37
        Key Business Signature Money Market Savings      193,088.74
        Ameriprise Cash Mgmt Acct                         13,389.51

     Total Current Assets                                213,307.62

   TOTAL ASSETS                                          213,307.62


   LIABILITIES & EQUITY                                            

     General and current liabilities                           0.00

     Equity                                                        
        Reserves held in trust                                     
           Debian Earmark                   129,466.93             
           Drupal Earmark                     2,650.00             
           Freedesktop.org Earmark            1,689.58             
           Gallery Earmark                    5,821.44             
           GNU TeXmacs Earmark                    9.70             
           Madwifi.org Earmark                1,239.80             
           OpenOffice.org Earmark             1,359.41             
           Open Voting Foundation Earmark        65.42             
           Plan 9 Earmark                     6,500.00             
           PostgreSQL Earmark                30,208.82             
           Tux4Kids Earmark                   1,865.05             

        Total held in trust                              180,876.15

        General reserves                                  32,431.47

     Total Equity                                        213,307.62

   TOTAL LIABILITIES & EQUITY                            213,307.62

Michael agreed to email the spi-projects mailing list to remind projects to spend rather than hoard funds.

Secretary's Report

Jimmy Kaplowitz provided the following secretary's report.

I notified Gregers Petersen and the openwrt-hackers email list of SPI's invitation to become an SPI associated project with Gregers as sole liaison, and mentioned the 60-day deadline of May 17, 2009. I checked with them on April 14th, and Gregers replied on the 15th accepting the offer with himself serving "as main liaison, and Andy Boyett as second/back-up liaison." Unless the Board deems the existence of a second/back-up liaison to be at odds with the resolution passed in March, this makes OpenWRT's associated project status official.

After brief discussion, the Board considered OpenWRT's response to be acceptable, thus finalizing OpenWRT's status as an SPI associated project.

Outstanding Minutes

Jimmy Kaplowitz presented the minutes from March 2008 (prepared by Martin Zobel-Helas) and March 2009 (prepared by Jimmy) for approval. Before voting, two corrections were made to the March 2009 minutes, adding an approved resolution to Appendix B that had been omitted and fixing a typo in Tim Golden's name.

Vote to approve March 2008 minutes

Joerg JaspertYes
Jimmy KaplowitzYes
Joshua D. DrakeAbstain
David GrahamYes
Luk ClaesYes
Bdale GarbeeYes
Michael SchultheissYes
Martin Zobel-HelasYes

Motion passed with a vote of Yes: 7, No: 0, Abstain: 1.

Vote to approve March 2009 minutes

Joerg JaspertYes
Jimmy KaplowitzYes
Joshua D. DrakeYes
David GrahamYes
Luk ClaesYes
Bdale GarbeeYes
Michael SchultheissYes
Martin Zobel-HelasAbstain

Motion passed with a vote of Yes: 7, No: 0, Abstain: 1.

Martin Zobel-Helas expressed a hope that he would have the June, July, and August 2008 minutes ready in time for the May meeting.

Other Business

The board noted that Debian Project Leader Steve McIntyre won re-election. Jimmy Kaplowitz congratulated him. Luk Claes said that he was delegated as Steve's assistant for the new DPL term.

Adjournment

The meeting was adjourned until Wednesday, May 20th, 2009 at 20:00 UTC in #spi on irc.oftc.net.

Appendix A: Current Board Membership

Last electedNameRole
July 2007Bdale GarbeePresident
July 2007Joerg JaspertVice President
July 2008Jimmy KaplowitzSecretary
July 2006Michael SchultheissTreasurer
July 2007Martin Zobel-Helas
July 2008David Graham
July 2007Luk Claes
July 2007Joshua D. Drake
July 2006Neil McGovern

Appendix B: Approved Resolutions

(none)