Board meeting, May 20th, 2009
Board members present
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jimmy Kaplowitz (Hydroxide) (Secretary)
- David Graham (cdlu)
- Luk Claes (luk_)
- Joshua D. Drake (linuxpoet)
Board members partially present
- None
Board members absent with regrets
- Neil McGovern (Maulkin)
Board members absent
- Bdale Garbee (bdale) (President)
- Martin Zobel-Helas (zobel)
Board advisors present
- None
Registered guests present
- Moray Allan (moray)
These are the draft minutes for the May 20th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG (missing initial gavel and first three minutes of roll call, but no actual business).
President's Report
There was no president's report.
Treasurer's Report
Michael Schultheiss provided the following financial report for April 2009.
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period April 01, 2009 - April 30, 2009
Income
Ordinary Income
Gallery 20.00
SPI 5% 1.00
Total Ordinary Income 21.00
--------
Interest Income
Key Bank Money Mkt Savings 39.68
Total Interest Income 39.68
-----
Gross Income 60.68
-----
Expenses
Ordinary Expenses
Freedesktop.org (FD.o)
ICC Membership Fee 250.00
Total FD.o Exp 250.00
------
Gallery
Processing Fees 0.54
SPI 5% 1.00
Total Gallery Exp 1.54
----
SPI
PaySimple Monthly Fee 29.95
Postage 1.25
SSL Certificate 79.00
Transaction Fees 16.26
Total SPI Exp 126.46
------
Total Expenses 378.00
------
Net Income (317.32)
=========
Balance Sheet as of April 30, 2009
ASSETS
Current Assets
Key Business Reward Checking 6,472.91
Key Business Signature Money Market Savings 193,128.42
Ameriprise Cash Mgmt Acct 13,389.51
Total Current Assets 212,990.84
TOTAL ASSETS 212,990.84
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 129,466.93
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,439.58
Gallery Earmark 5,839.90
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,239.80
OpenOffice.org Earmark 1,359.41
Open Voting Foundation Earmark 65.42
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 30,208.82
Tux4Kids Earmark 1,865.05
Total held in trust 180,644.61
General reserves 32,346.23
Total Equity 212,990.84
TOTAL LIABILITIES & EQUITY 212,990.84
Michael stated that the reason for the atypically low amount of income is because most of April's donations were deposited on May 1st. He also noted that the 2008 IRS Form 990 (an information-reporting return to federal tax authorities) has not yet been filed, but that the accountants automatically file extensions for SPI and that this extension filing actually occurred.
Secretary's Report
Jimmy Kaplowitz provided the following secretary's report.
As a reminder, next year's annual Debian Conference, DebConf10, will be in the US for the first time (specifically NYC), and so SPI will be serving as the local legal entity. I am the lead of the DebConf10 local team. In my role as SPI Secretary, I provided a visa invitation letter to a Debian participant who wishes to attend and who will need a visa. This letter was drafted in consultation with me by a lawyer, Frank Bynum, with knowledge of visa, immigration, and border law who has agreed to help DebConf10 with these issues.
Substantially the same letter, as modified for each visa applicant's individual circumstances, is expected to be used for the rest of the DebConf10 visa invitation letters, without further mention in SPI secretary's reports unless specific circumstances warrant it. I can provide the letter template to the board and others upon request, but DebConf does not wish to make it public to reduce the risk of abuse by those wishing to involve DebConf in illegal immigration attempts. (This happens every year, not just for the US-based conference.)
Some discussion about DebConf10 itself ensued, but there was no further discussion on the secretary's report or on any other aspect of SPI's relationship with DebConf10.
Outstanding Minutes
Jimmy Kaplowitz again presented the March 2009 minutes, identical to those approved in April except for the correction of a typo in Julien Cristau's name. These corrected minutes were accepted by unanimous consent without an explicit vote. Jimmy then presented the April 2009 minutes for approval.
Vote to approve April 2009 minutes
| Joerg Jaspert | Yes |
| Jimmy Kaplowitz | Yes |
| Joshua D. Drake | Yes |
| David Graham | Yes |
| Luk Claes | Yes |
| Michael Schultheiss | Yes |
Motion passed with a vote of Yes: 6, No: 0, Abstain: 0.
Other Business
David Graham noted that the June meeting is the last before SPI's 2009 elections. It was agreed that Jimmy, in his role as Secretary, would work with the membership committee to ensure the list of members is up to date and that the contributing members know how many seats are up for election, so they can prepare to run.
Adjournment
The meeting was adjourned until Wednesday, June 17th, 2009 at 20:00 UTC in #spi on irc.oftc.net.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2008 | Jimmy Kaplowitz | Secretary |
| July 2006 | Michael Schultheiss | Treasurer |
| July 2007 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2006 | Neil McGovern |
Appendix B: Approved Resolutions
(none)