Board Meeting, September 16th, 2009

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Jimmy Kaplowitz (Hydroxide)
  • David Graham (cdlu)
  • Jonathan McDowell (Noodles)
  • Joshua Drake (linuxpoet)

Board members partially present

  • Martin Zobel-Helas (zobel) (Secretary)

Board members absent with regrets

  • None

Board members absent

  • Luk Claes

Board advisers present

  • None

Registered guests present

  • Neil McGovern (Maulkin)
  • Bill Allombert (yp17)
  • Kåre Thor Olsen (Kaare)
  • Greg Sabino Mullane (G_SabinoMullane)

These are the minutes for the September 16th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

(none)

Treasurer's Report

Michael Schultheiss provided the following financial reports for August 2009.

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period August 01, 2009 - August 31, 2009

 Income
   Ordinary Income
        Debian                           4,005.00
        Gallery                            170.00
        OpenOffice.org                     760.00
        PostgreSQL                       4,000.00
        SPI General                        226.40
        SPI 5%                             122.50
        The HeliOS Project                 155.00
        Total Ordinary Income            9,438.90
                                         --------
   Dividend Income
        Ameriprise Cash Mgmt Fund            8.13 [1]
        Total Dividend Income                8.13
                                             ----
   Interest Income
        Key Bank Money Mkt Savings          29.15
        Total Interest Income               29.15
                                            -----
   Gross Income                          9,476.18
                                         --------
 Expenses
  Ordinary Expenses
        Debian
          DC9 Formal Dinner     8,297.00
          HDD for master.d.o      124.63
          Postage                   5.65
          Processing Fees         103.60
          SPI 5%                   18.25
          Travel Reimbursement 15,307.03
          Total Debian Exp     23,856.16
                               ---------
        Gallery
          Processing Fees           4.59
          SPI 5%                    8.50
          Total Gallery Exp        13.09
                                   -----
        OpenOffice.org (OO.o)
          Processing Fees          27.20
          SPI 5%                   38.00
          Total OO.o Exp           65.20
                                   -----
        PostgreSQL
          OSCON Expenses        4,807.64
          Processing Fees          27.00
          SPI 5%                   50.00
          Total PostgreSQL Exp  4,884.64
                                --------

               SPI
          PaySimple Monthly Fee    29.95
          Transaction Fees         17.90
          Total SPI Exp            47.85
                                   -----
        The HeliOS Project
          Processing Fees           6.20
          SPI 5%                    7.75
          Total HeliOS Exp         13.95
                                   -----
        Total Expenses         28,880.89
                               ---------
        Net Income            (19,404.71)
                              ===========

[1] This dividend income includes all dividend income since the last
time the Ameriprise Cash Mgmt Fund balance was reconciled and was not
all earned during this period

Balance Sheet as of August 31, 2009
   ASSETS
     Current Assets
        Key Business Reward Checking                      43,064.65
        Key Business Signature Money Market Savings      132,489.98
        Ameriprise Cash Mgmt Acct                         13,397.64
     Total Current Assets                                188,952.27
   TOTAL ASSETS                                          188,952.27
   LIABILITIES & EQUITY
     General and current liabilities                           0.00
     Equity
        Reserves held in trust
           Debian Earmark                    98,075.02
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            1,480.53
           Gallery Earmark                    6,262.79
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,364.47
           OpenOffice.org Earmark             5,582.12
           Open Voting Foundation Earmark        67.34
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                30,360.98
           Privoxy Earmark                       40.00
           Tux4Kids Earmark                   1,865.05
           The HeliOS Project                   175.61
        Total held in trust                              154,433.61
        General reserves                                  34,518.66
     Total Equity                                        188,952.27
   TOTAL LIABILITIES & EQUITY                            188,952.27

Secretary's Report

Open64's invitation to join SPI lapsed without being accepted.

Outstanding Minutes

Due to Jimmy Kaplowitz being busy preparing a presentation for the NYLUG there were no meeting minutes from August's meeting to approve.

Items up for discussion

SPI resolution 2009-09-16.mcs.1 (Establishing an additional SPI bank account)

Michael reported that banks like to see a resolution authorizing bank account openings.

Vote on resolution 2009-09-16.mcs.1

Bdale GarbeeYes
Michael SchultheissYes
Jimmy KaplowitzYes
David GrahamYes
Jonathan McDowellYes
Joshua DrakeYes
Martin Zobel-HelasYes
Joerg JaspertYes

Motion passed with a vote of Yes: 8, No: 0, Abstain: 0.

SPI Resolution 2009-09-08.jrk.1 (Path64 as associated project)

Vote on resolution 2009-09-08.jrk.1

Bdale GarbeeYes
Michael SchultheissYes
Jimmy KaplowitzYes
David GrahamYes
Jonathan McDowellYes
Joshua DrakeYes
Martin Zobel-HelasYes
Joerg JaspertYes

Motion passed with a vote of Yes: 8, No: 0, Abstain: 0.

SPI Resolution 2009-09-08.jrk.2 (OSUNIX as associated project)

Vote on resolution 2009-09-08.jrk.2

Bdale GarbeeYes
Michael SchultheissYes
Jimmy KaplowitzYes
David GrahamYes
Jonathan McDowellYes
Joshua DrakeYes
Martin Zobel-HelasYes
Joerg JaspertYes

Motion passed with a vote of Yes: 8, No: 0, Abstain: 0.

SPI Resolution 2009-08-19.dbg.1 (Contributing membership expiry)

Vote on this resolution has been postponed on wish of David as there was still ongoing discussion on-list.

Any other business

Joerg asked, if the monthly meetings could be moved by a week to the 2nd Wednesday.

Adjournment

The meeting was adjourned until Wednesday, October 14th, 2009 at 20:00 UTC in #spi on irc.oftc.net.

Appendix A: Current Board Membership

Last electedNameRole
July 2007Bdale GarbeePresident
July 2007Joerg JaspertVice President
July 2008Martin Zobel-HelasSecretary
July 2009Michael SchultheissTreasurer
July 2009Jonathan McDowell
July 2008David Graham
July 2007Luk Claes
July 2007Joshua D. Drake
July 2008Jimmy Kaplowitz

Appendix B: Approved Resolutions

SPI resolution 2009-09-16.mcs.1: Establishing an additional SPI bank account

WHEREAS

 1. SPI's deposits on hand at its current bank are approaching the limit of
    FDIC insured funds

THE SPI BOARD RESOLVES THAT

 1.  The Treasurer is authorized to open a checking account for
     Software in the Public Interest, Inc. at an additional bank to
     ensure SPI's balances are below the FDIC insurance limits.
 2.  The signatories on the account will include the following
     Michael Schultheiss        Treasurer
     James R. Kaplowitz         Director

SPI Resolution 2009-09-08.jrk.1: Path64 as associated project

WHEREAS

 1. Path64 is a substantial and useful open source project.
 2. Path64 would like SPI's support and assistance, including taking
    donations.

THE SPI BOARD RESOLVES THAT

 3. Path64 is formally invited to become an SPI
    Associated Project, according to the SPI Framework for Associated
    Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a
    copy of which can be found at
    http://www.spi-inc.org/corporate/resolutions/2004-08-10.iwj.1
 4. Currently, Christopher Bergström is recognised by SPI as the current
    authoritative decision maker and SPI liaison for Path64. The SPI Board
    expresses its desire for Christopher Bergström to clarify the governance
    structure of Path64 to the Board, which structure the Board will
    recognize as it would any other instruction from an associated project.
 5. This invitation will lapse, if not accepted, 60 days after it is
    approved by the SPI Board.

SPI Resolution 2009-09-08.jrk.2: OSUNIX as associated project

WHEREAS

 1. OSUNIX is a substantial and useful open source project,
 2. OSUNIX would like SPI's support and assistance, including taking
    donations, and
 3. OSUNIX engaged the Software Freedom Law Center separately from their
    representation of SPI and obtained from them an opinion letter which
    satisfactorily addresses SPI's legal concerns with regard to OSUNIX,

THE SPI BOARD RESOLVES THAT

 4. OSUNIX is formally invited to become an SPI
    Associated Project, according to the SPI Framework for Associated
    Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a
    copy of which can be found at
    http://www.spi-inc.org/corporate/resolutions/2004-08-10.iwj.1
 5. Currently, Christopher Bergstrom is recognised by SPI as the current
    authoritative decision maker and SPI liaison for OSUNIX. The SPI Board
    expresses its desire for Christopher Bergstrom to clarify the governance
    structure of OSUNIX to the Board, which structure the Board will
    recognize as it would any other instruction from an associated project.
 6. This invitation will lapse, if not accepted, 60 days after it is
    approved by the SPI Board.