Board Meeting, January 13th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Martin Zobel-Helas (zobel)
  • Jimmy Kaplowitz (Hydroxide)
  • Luk Claes (luk)

Board members partially present

  • David Graham (cdlu)

Board members absent with regrets

  • None

Board members absent

  • Joshua Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • Kåre Thor Olsen (Kaare)
  • MJ Ray (slef)

These are the minutes for the January 13th, 2010 SPI Board meeting, held at 21:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

Bdale reported that he was making progress on setting it up so that SPI associated projects can get discounts on HP gear, legal agreement is out to our lawyer for review before he signs it.

Treasurer's Report

Michael Schultheiss provided the following financial report for December 2009:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period December 01, 2009 - December 31, 2009

 Income
   Ordinary Income
        Debian                           1,559.53
        Gallery                             30.00
        OpenOffice.org                     798.26
        OpenWrt                             10.00
        PostgreSQL                         215.26
        Privoxy                             10.00
        SPI General                        852.00
        SPI 5%                             138.90
        The HeliOS Project                 185.00

        Total Ordinary Income            3,798.95
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           4.56

        Total Interest Income                4.56
                                             ----
   Gross Income                          3,803.51
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          Argentina FOSS Event  1,540.00
          Freight               2,808.03
          Processing Fees          53.22
          SPI 5%                   77.98
          Trademark Renewal       500.00
          Travel Reimbursement    173.20

          Total Debian Exp      5,152.43
                                --------


        Gallery
          Processing Fees           0.81
          SPI 5%                    1.50

          Total Gallery Exp         2.31
                                    ----

        OpenOffice.org (OO.o)
          Processing Fees          27.73
          SPI 5%                   39.91

          Total OO.o Exp           67.64
                                   -----

        OpenWrt
          Processing Fees           0.40
          SPI 5%                    0.50

          Total OpenWrt Expense     0.90
                                    ----

        PostgreSQL
          Processing Fees           6.14
          SPI 5%                   10.76
          Travel Reimbursement  1,200.00

          Total PostgreSQL Exp  1,216.90
                                --------

        Privoxy
          Processing Fees           0.40
          SPI 5%                    0.50

          Total Privoxy Exp         0.90
                                    ----

        SPI
          Copies                    0.68
          NY SOS                   10.00
          PaySimple Monthly Fee    29.95
          Postage                   5.65
          Transaction Fees         23.09

          Total SPI Exp            69.37
                                   -----

        The HeliOS Project
          Expense reimbursement 1,590.00
          Processing Fees           7.40
          SPI 5%                    9.25

          Total HeliOS Exp      1,606.65
                                --------

        Total Expenses          8,049.46
                                --------

        Net Income             (4,245.95)
                               ==========



Balance Sheet as of December 31, 2009

   ASSETS
     Current Assets
        Key Business Reward Checking                      33,657.48
        Key Business Signature Money Market Savings      107,550.49
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                154,609.59


   TOTAL ASSETS                                          154,609.59


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    66,612.14
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            1,566.07
           Gallery Earmark                    6,512.00
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark             8,493.02
           OpenWrt                                9.10
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                22,875.37
           Privoxy Earmark                       71.85
           Tux4Kids Earmark                   1,865.05
           The HeliOS Project                (1,552.95)

        Total held in trust                              117,092.32

        General reserves                                  37,517.27


     Total Equity                                        154,609.59

   TOTAL LIABILITIES & EQUITY                            154,609.59

Michael also reported that we've received a letter from the IRS confirming our 501(c)(3) status; this letter is a substitute for the original determination letter. A copy can be found at http://www.spi-inc.org/treasurer/SPI_501c3_status_letter_IRS.pdf/view

Secretary's report

YafaRay were contacted after last months meeting and accepted our invitation to join as an associated project. Announcements haven't been sent out about them or sidux yet. bdale pointed out that the news section of the website should also be updated with details of new projects. We're also now fully up to date on outstanding minutes.

Outstanding minutes

Vote on Meeting Minutes September 16th, 2009

Joerg raised an objection that he had been listed as partly present when it had been stated he wouldn't be counted as late. It was agreed this would be corrected in the minutes after the meeting was over.

Michael Schultheiss Yes
Luk ClaesAbstain
Joerg JaspertYes
Jonathan McDowellYes
Martin Zobel-HelasYes
Jimmy KaplowitzYes
Bdale GarbeeYes
David GrahamYes

Motion passed with a vote of 7 yes, 1 abstain, 0 missing

Vote on Meeting Minutes October 14th, 2009

Michael Schultheiss Yes
Luk ClaesYes
Joerg JaspertYes
Jonathan McDowellYes
Martin Zobel-HelasYes
Jimmy KaplowitzYes
Bdale GarbeeYes
David GrahamYes

Motion passed with a vote of 8 yes, 0 abstain, 0 missing

Vote on Meeting Minutes December 9th, 2009

These incorrectly listed Martin Zobel-Helas as secretary, but it was agreed this would be corrected after the meeting.

Michael Schultheiss Yes
Luk ClaesAbstain
Joerg JaspertYes
Jonathan McDowellYes
Martin Zobel-HelasYes
Jimmy KaplowitzYes
Bdale GarbeeAbstain
David GrahamAbstain

Motion passed with a vote of 6 yes, 2 abstain, 0 missing

Any other business

None; no progress on debian.org.tw to report.

Adjournment

The meeting was adjourned until Wednesday, February 10th, 2009 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2007
Bdale GarbeePresident
July 2007
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2007
Luk Claes
July 2007
Joshua D. Drake
July 2008
David Graham
July 2008
Jimmy Kaplowitz
July 2008
Martin Zobel-Helas