Board Meeting, March 10th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Joshua D. Drake (linuxpoet)
  • David Graham (cdlu)
  • Jimmy Kaplowitz (Hydroxide)

Board members partially present

  • None

Board members absent with regrets

  • Martin Zobel-Helas (zobel)

Board members absent

  • Luk Claes (luk)

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • Kåre Thor Olsen (Kaare)
  • MJ Ray (slef)

These are the minutes for the March 10th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

Bdale reported that some progress had been made on the previously reported efforts to arrange discounts for SPI associated projects on server and storage hardware from HP. The contract has been reviewed by SPI's lawyer and board and we're now waiting for HP legal to review and propose changes based on that feedback.

Treasurer's Report

Michael Schultheiss provided the following financial reports for January + February 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period January 01, 2010 - January 31, 2010

 Income
   Ordinary Income
        Debian                           9,849.73
        Gallery                            100.00
        OpenOffice.org                     530.00
        OpenWrt                              1.00
        PostgreSQL                          50.00
        SPI General                      1,212.11
        SPI 5%                             227.88
        The HeliOS Project                 525.00
        Tux4Kids                         4,029.39

        Total Ordinary Income           16,525.11
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           3.64

        Total Interest Income                3.64
                                             ----

   Gross Income                         16,528.75
                                        ---------

 Expenses
  Ordinary Expenses

        Debian
          Freight               3,372.66
          Hard drives           1,138.35
          Processing Fees          23.68
          SPI 5%                  142.58
          Travel Reimbursement  1,030.13

          Total Debian Exp      5,707.40
                                --------


        Gallery
          Processing Fees           2.50
          SPI 5%                    5.00

          Total Gallery Exp         7.50
                                    ----

        OpenOffice.org (OO.o)
          Processing Fees           3.80
          SPI 5%                   26.50
          Total OO.o Exp           30.30
                                   -----

        OpenWrt
          Processing Fees           0.04
          SPI 5%                    0.05

          Total OpenWrt Expense     0.09
                                    ----

        PostgreSQL
          Processing Fees           1.25
          SPI 5%                    2.50
          Travel Reimbursement    453.79

          Total PostgreSQL Exp    457.54
                                  ------

        SPI
          Fax                       1.75
          Office Supplies          49.52
          PaySimple Monthly Fee    29.95
          Transaction Fees         23.22

          Total SPI Exp           104.44
                                  ------

        The HeliOS Project
          Processing Fees          21.00
          SPI 5%                   26.25

          Total HeliOS Exp         47.25
                                   -----

        Tux4Kids
          SPI 5%                   25.00

          Total Tux4Kids Exp       25.00
                                   -----

        Total Expenses          6,379.52
                                --------

        Net Income             10,149.23
                               =========



Balance Sheet as of January 31, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest         150.00
        Chase Business Select High Yield Savings          40,564.53
        Key Business Reward Checking                      43,112.52
        Key Business Signature Money Market Savings       67,547.63
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                164,776.30


   TOTAL ASSETS                                          164,776.30


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    70,754.47
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            1,566.07
           Gallery Earmark                    6,604.50
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark             9,023.02
           OpenWrt                               10.01
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                22,467.83
           Privoxy Earmark                       71.85
           The HeliOS Project                (1,027.95)
           Tux4Kids Earmark                   5,869.44

        Total held in trust                              125,979.91
        General reserves                                  38,796.39


     Total Equity                                        164,776.30

   TOTAL LIABILITIES & EQUITY                            164,776.30
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period February 01, 2010 - February 31, 2010

 Income
   Ordinary Income
        Debian                           2,039.00
        freedesktop.org                    130.00
        Gallery                             20.00
        OpenOffice.org                   1,695.00
        PostgreSQL                          52.00
        Privoxy                             60.00
        SPI General                        634.57
        SPI 5%                             272.70
        The HeliOS Project               1,370.00
        YafaRay                            108.00

        Total Ordinary Income            6,381.27
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           2.59
        Chase BusinessClassic Checking       0.02
        Chase Bus Select High Yield Savings  4.02

        Total Interest Income                6.63
                                             ----

   Gross Income                          6,387.90
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          Debian Edu            5,022.00
          Processing Fees          70.96
          Soft Drinks, NY BSP      19.92
          SPI 5%                  101.95
          Travel Reimbursement  1,085.06

          Total Debian Exp      6,299.89
                                --------

        freedesktop.org
          Expense reimbursement   811.99
          ICC dues                250.00

          Total fd.o Exp        1,061.99
                                --------

        Gallery
          Processing Fees           0.48
          SPI 5%                    1.00

          Total Gallery Exp         1.48
                                    ----

        OpenOffice.org (OO.o)
          Processing Fees          61.80
          SPI 5%                   84.75

          Total OO.o Exp          146.55
                                  ------

        PostgreSQL
          Processing Fees           2.08
          SPI 5%                    2.60
          Travel Reimbursement    907.00

          Total PostgreSQL Exp    911.68
                                  ------

        Privoxy
          Processing Fees           2.40
          SPI 5%                    3.00

          Total Privoxy Exp         5.40
                                    ----

        SPI
          PaySimple Monthly Fee    29.95
          PO Box Renewal           70.00
          Postage                  20.60
          Transaction Fees         17.89

          Total SPI Exp           138.44
                                  ------

        The HeliOS Project
          Expense Reimbursement   207.10
          Processing Fees          54.80
          SPI 5%                   68.50

          Total HeliOS Exp        330.40
                                  ------

        Tux4Kids
          Travel Reimbursement    340.39

          Total Tux4Kids Exp      340.39
                                  ------

        YafaRay
          Processing Fees           4.32
          SPI 5%                    5.40

          Total YafaRay Exp         9.72
                                    ----

        Total Expenses          9,245.94
                                --------

        Net Income             (2,858.04)
                               ==========



Balance Sheet as of February 28, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest       7,500.02
        Chase Business Select High Yield Savings          33,218.55
        Key Business Reward Checking                      39,291.49
        Key Business Signature Money Market Savings       67,550.22
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                160,961.90


   TOTAL ASSETS                                          160,961.90


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    66,493.58
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark              634.08
           Gallery Earmark                    6,623.02
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark            10,571.47
           OpenWrt                               10.01
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                21,608.15
           Privoxy Earmark                      126.45
           The HeliOS Project                    11.65
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                       98.28

        Total held in trust                              122,346.41

        General reserves                                  38,615.49


     Total Equity                                        160,961.90

   TOTAL LIABILITIES & EQUITY                            160,961.90

SPI have also received its sales and use tax exempt form from New York State.

Secretary's report

Nothing to report other than that it would be appreciated if a member familiar with Google Adwords would come forward and offer to manage this for our associated projects.

Outstanding minutes

Vote on Meeting Minutes January 13th, 2010

Joerg JaspertYes
Michael Schultheiss Yes
Jonathan McDowellYes
Joshua D. DrakeAbstain
Bdale GarbeeYes
David GrahamYes
Jimmy KaplowitzYes

Motion passed with a vote of 6 yes, 1 abstain, 0 missing

Vote on Meeting Minutes February 10th, 2010

Joerg JaspertAbstain
Jonathan McDowellYes
Bdale GarbeeYes
David GrahamYes
Jimmy KaplowitzYes
Michael Schultheiss Yes
Joshua D. DrakeAbstain

Motion passed with a vote of 5 yes, 2 abstain, 0 missing

Any other business

It was pointed out that our 2010 board elections occur in July and that we have 4 vacancies.

Adjournment

The meeting was adjourned until Wednesday, April 14th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2007
Bdale GarbeePresident
July 2007
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2007
Luk Claes
July 2007
Joshua D. Drake
July 2008
David Graham
July 2008
Jimmy Kaplowitz
July 2008
Martin Zobel-Helas