Board Meeting, April 14th, 2010

Board members present

  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Luk Claes (luk)
  • David Graham (cdlu)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Joshua D. Drake (linuxpoet)

Board members absent

  • Bdale Garbee (bdale) (President)

Board advisors present

  • None

Registered guests present

  • Kåre Thor Olsen (Kaare)
  • MJ Ray (slef)

These are the minutes for the April 14th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

None

Treasurer's Report

Michael Schultheiss provided the following financial reports for March 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period March 01, 2010 - March 31, 2010

 Income
   Ordinary Income
        Debian                           4,759.35
        freedesktop.org                  1,500.00
        Gallery                             80.00
        OpenOffice.org                     883.14
        Privoxy                             30.00
        SPI General                        393.00
        SPI 5%                             180.13
        The HeliOS Project                 160.00
        YafaRay                             50.00

        Total Ordinary Income            8,035.62
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           2.87
        Chase BusinessClassic Checking       0.07
        Chase Bus Select High Yield Savings  4.49

        Total Interest Income                7.43
                                             ----

   Gross Income                          8,043.05
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          DebConf Housing Dep  28,620.00
          DebConf Liability Ins   390.00
          Incoming Wire Fee        15.00
          Panama Mini DebConf   1,100.00
          Processing Fees          26.93
          Spanish Mini DebConf  2,061.15
          SPI 5%                   44.97
          Travel Reimbursement  2,826.31

          Total Debian Exp     35,084.36
                               ---------

        FreeDesktop.org
          SPI 5%                   75.00

          Total fd.o Exp           75.00
                                   -----

        Gallery
          Processing Fees           2.16
          SPI 5%                    4.00

          Total Gallery Exp         6.16
                                    ----

        OpenOffice.org (OO.o)
          Processing Fees          61.80
          SPI 5%                   84.75

          Total OO.o Exp          146.55
                                  ------

        PostgreSQL
          Expense Reimbursement   814.25

          Total PostgreSQL Exp    814.25
                                  ------

        Privoxy
          SPI 5%                    1.50

          Total Privoxy Exp         1.50
                                    ----

        SPI
          Office Supplies          14.95
          PaySimple Monthly Fee    29.95
          Postage                  18.30
          Transaction Fees         16.10

          Total SPI Exp            79.30
                                   -----

        The HeliOS Project
          Expense Reimbursement   576.94
          Processing Fees           6.40
          SPI 5%                    8.00

          Total HeliOS Exp        591.34
                                  ------

        YafaRay
          Processing Fees           2.00
          SPI 5%                    2.50

          Total YafaRay Exp         4.50
                                    ----

        Total Expenses         36,802.96
                               ---------

        Net Income            (28,759.91)
                              ===========



Balance Sheet as of March 31, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest       9,877.86
        Chase Business Select High Yield Savings          33,223.04
        Key Business Reward Checking                       8,794.89
        Key Business Signature Money Market Savings       67,553.09
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                132,850.50


   TOTAL ASSETS                                          132,850.50


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    36,168.57
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            2,059.08
           Gallery Earmark                    6,696.86
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark            11,308.06
           OpenWrt                               10.01
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                20,793.90
           Privoxy Earmark                      154.95
           The HeliOS Project                  (419.69)
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                      143.78

        Total held in trust                               93,085.24

        General reserves                                  39,765.26


     Total Equity                                        132,850.50

   TOTAL LIABILITIES & EQUITY                            132,850.50

Click and Pledge have changed our account setup so we now get direct deposits of donations 2-3 days after they're donated, rather than waiting for a check once per month.

Secretary's report

None

Outstanding minutes

Vote on Meeting Minutes March 10th, 2010

Joerg JaspertYes
Michael Schultheiss Yes
Jonathan McDowellYes
David GrahamYes
Jimmy KaplowitzYes
Martin Zobel-HelasAbstain
Luk ClaesAbstain

Motion passed with a vote of 5 yes, 2 abstain, 0 missing

Any other business

There was again some discussion of our forthcoming election, in July.

Adjournment

The meeting was adjourned until Wednesday, May 19th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2007
Bdale GarbeePresident
July 2007
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2007
Luk Claes
July 2007
Joshua D. Drake
July 2008
David Graham
July 2008
Jimmy Kaplowitz
July 2008
Martin Zobel-Helas