Board Meeting, May 19th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • David Graham (cdlu)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Luk Claes (luk)

Board advisors present

  • None

Registered guests present

  • Kåre Thor Olsen (Kaare)
  • Julien Cristau (jcristau)
  • Bill Allombert (yp17)

These are the minutes for the May 19th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

I'm thrilled to report that we have a working arrangement by which SPI associated projects (and other worthwhile projects like kernel.org) can obtain a deep discount on server and storage hardware from HP. The process we ended up with is not the one we started out trying to make work... Rather than resolve the issues we raised with having SPI sign the standard partner contract, since we didn't really want the "other benefits" that motivated most of the unpleasant-to-us contract terms, the HP server business unit instead proposed to just give us the same discount directly. This is a wonderful result, and orders have already been placed by SPI on behalf of Debian and by kernel.org under the new process. Any SPI associated project that wants to take advantage of this should send me an email requesting details on how to start the process.

Treasurer's Report

Michael Schultheiss provided the following financial reports for April 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period April 01, 2010 - April 30, 2010

 Income
   Ordinary Income
        Debian                           1,888.15
        Gallery                             70.00
        OpenOffice.org                     985.00
        OpenWrt                            380.00
        PostgreSQL                      10,000.00
        Privoxy                            125.00
        SPI General                        460.50
        SPI 5%                             171.66
        The HeliOS Project                 775.00

        Total Ordinary Income           14,855.31
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           2.78
        Chase BusinessClassic Checking       0.08
        Chase Bus Select High Yield Savings  4.08

        Total Interest Income                6.94
                                             ----

   Gross Income                         14,862.25
                                        ---------

 Expenses
  Ordinary Expenses

        Debian
          Candy for LH             67.00
          Hardware for MIPS        76.29
          Processing Fees          66.76
          SPI 5%                   54.91
          Trademark Reg [1]       500.00
          Travel Reimbursement    602.31

          Total Debian Exp      1,367.27
                                --------

        Gallery
          Processing Fees           2.15
          SPI 5%                    3.50

          Total Gallery Exp         5.65
                                    ----

        OpenOffice.org (OO.o)
          Processing Fees          31.20
          SPI 5%                   49.25

          Total OO.o Exp           80.45
                                   -----

        OpenWrt
          Processing Fees          15.20
          SPI 5%                   19.00

          Total OpenWrt Exp        34.20
                                   -----


        Privoxy
          Processing Fees           5.00
          SPI 5%                    6.25

          Total Privoxy Exp        11.25
                                   -----

        SPI
          IRS Form 990          1,872.89
          PaySimple Monthly Fee    29.95
          Postage                  20.60
          Transaction Fees         20.45

          Total SPI Exp         1,943.89
                                --------

        The HeliOS Project
          Expense Reimbursement   536.90
          Processing Fees          31.00
          SPI 5%                   38.75

          Total HeliOS Exp        606.65
                                  ------


        Total Expenses          4,049.36
                                --------

        Net Income             10,812.89
                               =========

[1] Reissuance of reimbursement due to expired check for previous
reimbursement

Balance Sheet as of April 30, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      12,587.84
        Chase Business Select High Yield Savings          33,227.12
        Key Business Reward Checking                      16,964.83
        Key Business Signature Money Market Savings       67,555.87
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                143,737.28


   TOTAL ASSETS                                          143,737.28


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    36,689.45
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            2,059.08
           Gallery Earmark                    6,761.21
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark            12,212.61
           OpenWrt                              355.81
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                30,793.90
           Privoxy Earmark                      268.70
           The HeliOS Project                  (251.34)
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                      143.78

        Total held in trust                              105,202.92

        General reserves                                  38,534.36


     Total Equity                                        143,737.28

   TOTAL LIABILITIES & EQUITY                            143,737.28

Also of note: SPI's 2009 Form 990 (IRS form) has been filed

Secretary's report

None

Outstanding minutes

Vote on Meeting Minutes April 14th, 2010

Joerg JaspertYes
Michael Schultheiss Yes
Jonathan McDowellYes
David GrahamYes
Jimmy KaplowitzYes
Martin Zobel-HelasYes
Bdale GarbeeAbstain
Joshua DrakeAbstain

Motion passed with a vote of 6 yes, 2 abstain, 0 missing

Any other business

There was again some discussion of our forthcoming election, in July.

Adjournment

The meeting was adjourned until Wednesday, June 9th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2007
Bdale GarbeePresident
July 2007
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2007
Luk Claes
July 2007
Joshua D. Drake
July 2007
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz