Annual General Meeting, July 14th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

Board members absent

  • David Graham (cdlu)

Board advisors present

  • None

Registered guests present

  • Kåre Thor Olsen (Kaare)
  • Joe Nahmias (jello)

These are the minutes for the July 14th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. This meeting also served as the annual general meeting. LOG

President's Report

None

Treasurer's Report

Michael Schultheiss provided the following financial reports for June 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period June 01, 2010 - June 30, 2010

 Income
   Ordinary Income
        Debian                          28,944.55
        OpenOffice.org                   1,185.00
        OpenWrt                             30.00
        PostgreSQL                         370.00
        Privoxy                             30.00
        SPI General                        335.52
        SPI 5%                             137.22
        The HeliOS Project                 583.00
        YafaRay                             60.00

        Total Ordinary Income           31,675.29

                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           2.08
        Chase BusinessClassic Checking       0.20
        Chase Bus Select High Yield Savings  4.49
        Total Interest Income                6.77
                                             ----

   Gross Income                         31,682.06
                                        ---------

 Expenses
  Ordinary Expenses

        Debian
          Deposit Columbia CS      20.00
          Processing Fees         453.98
          SPI 5%                   24.32
          Travel Reimbursement    516.05

          Total Debian Exp      1,014.35
                                --------


        OpenOffice.org (OO.o)
          Processing Fees          46.25
          SPI 5%                   59.25

          Total OO.o Exp          105.50
                                  ------
        OpenWrt
          Processing Fees           1.90
          SPI 5%                    1.50

          Total OpenWrt Exp         3.40
                                    ----

        PostgreSQL
          Processing Fees           1.93
          SPI 5%                   18.50

          Total PostgreSQL Exp     20.43
                                   -----

        Privoxy
          Processing Fees           1.55
          SPI 5%                    1.50

          Total Privoxy Exp         3.05
                                    ----

        Privoxy
          Processing Fees           2.55
          SPI 5%                    2.75

          Total Privoxy Exp         5.30
                                    ----

        SPI
          PaySimple Monthly Fee    29.95
          Transaction Fees         30.77

          Total SPI Exp            60.72
                                   -----

        The HeliOS Project
          Processing Fees          25.07
          SPI 5%                   29.15

          Total HeliOS Exp         54.22
                                   -----

        YafaRay
          Processing Fees           2.40
          SPI 5%                    3.00

          Total YafaRay Exp         5.40
                                    ----


        Total Expenses          1,272.37
                                --------

        Net Income             30,409.69
                               =========


Balance Sheet as of June 30, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      28,993.80
        Chase Business Select High Yield Savings          33,235.42
        Key Business Reward Checking                      66,548.53
        Key Business Signature Money Market Savings       50,508.95
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                192,688.32


   TOTAL ASSETS                                          192,688.32


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    82,003.15
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            2,203.98
           Gallery Earmark                    6,876.52
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark            14,256.57
           OpenWrt                              382.41
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                30,989.91
           Privoxy Earmark                      335.35
           The HeliOS Project                   415.85
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                      198.38

        Total held in trust                              153,831.82

        General reserves                                  38,856.50


     Total Equity                                        192,688.32

   TOTAL LIABILITIES & EQUITY                            192,688.32

Secretary's report

The annual board election failed to produce more candidates than positions available, so there was no vote required. The 4 re-elected board members (Bdale, Joerg, Joshua and Martin) are congratulated.

Outstanding minutes

Vote on Meeting Minutes June 9th, 2010

Joerg JaspertYes
Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Martin Zobel-HelasYes
Bdale GarbeeYes
Joshua D. DrakeAbstain

Motion passed with a vote of 6 yes, 1 abstain, 0 missing

Any other business

As it was the AGM and the annual election had been completed the officer election was held. All existing post holders were prepared to stand for re-election and no one else expressed an interest in standing at this time.

Vote on extending the current officer (bdale,Ganneff,Noodles,schultmc) terms for an additional year

Joerg JaspertYes
Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Martin Zobel-HelasYes
Bdale GarbeeYes
Joshua D. DrakeYes

Motion passed with a vote of 7 yes, 0 abstain, 0 missing

Joshua Drake pointed out that PostgreSQL Conference West had been announced and the Call For Papers was out.

Robert Brockway enquired about the fact that of 5 vacant seats only 4 had been filed; this takes the board down to 8 seats, which is the minimum our bylaws allow.

There was some discussion about treating Debian and DebConf separately, or at least providing details of money held for DebConf as a line item within the Debian holding. It was pointed out DebConf is not an SPI project and thus from our perspective it's all Debian's. There were discussions around this topic already planned for DebConf.

Joe Nahmias expressed some concern at the poor rate of interest SPI is receiving on assets that it holds. Michael Schultheiss said he would research higher yield accounts.

Adjournment

The meeting was adjourned until Wednesday, August 11th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz