Annual general meeting, July 14th, 2010
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Joshua D. Drake (linuxpoet)
- Jimmy Kaplowitz (Hydroxide)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
Board members absent
- David Graham (cdlu)
Board advisors present
- None
Registered guests present
- Kåre Thor Olsen (Kaare)
- Joe Nahmias (jello)
These are the minutes for the July 14th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. This meeting also served as the annual general meeting. LOG
President's Report
None
Treasurer's Report
Michael Schultheiss provided the following financial reports for June 2010:
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period June 01, 2010 - June 30, 2010
Income
Ordinary Income
Debian 28,944.55
OpenOffice.org 1,185.00
OpenWrt 30.00
PostgreSQL 370.00
Privoxy 30.00
SPI General 335.52
SPI 5% 137.22
The HeliOS Project 583.00
YafaRay 60.00
Total Ordinary Income 31,675.29
---------
Interest Income
Key Bank Money Mkt Savings 2.08
Chase BusinessClassic Checking 0.20
Chase Bus Select High Yield Savings 4.49
Total Interest Income 6.77
----
Gross Income 31,682.06
---------
Expenses
Ordinary Expenses
Debian
Deposit Columbia CS 20.00
Processing Fees 453.98
SPI 5% 24.32
Travel Reimbursement 516.05
Total Debian Exp 1,014.35
--------
OpenOffice.org (OO.o)
Processing Fees 46.25
SPI 5% 59.25
Total OO.o Exp 105.50
------
OpenWrt
Processing Fees 1.90
SPI 5% 1.50
Total OpenWrt Exp 3.40
----
PostgreSQL
Processing Fees 1.93
SPI 5% 18.50
Total PostgreSQL Exp 20.43
-----
Privoxy
Processing Fees 1.55
SPI 5% 1.50
Total Privoxy Exp 3.05
----
Privoxy
Processing Fees 2.55
SPI 5% 2.75
Total Privoxy Exp 5.30
----
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 30.77
Total SPI Exp 60.72
-----
The HeliOS Project
Processing Fees 25.07
SPI 5% 29.15
Total HeliOS Exp 54.22
-----
YafaRay
Processing Fees 2.40
SPI 5% 3.00
Total YafaRay Exp 5.40
----
Total Expenses 1,272.37
--------
Net Income 30,409.69
=========
Balance Sheet as of June 30, 2010
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 28,993.80
Chase Business Select High Yield Savings 33,235.42
Key Business Reward Checking 66,548.53
Key Business Signature Money Market Savings 50,508.95
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 192,688.32
TOTAL ASSETS 192,688.32
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 82,003.15
Drupal Earmark 2,650.00
Freedesktop.org Earmark 2,203.98
Gallery Earmark 6,876.52
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 14,256.57
OpenWrt 382.41
Open Voting Foundation Earmark 90.09
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 30,989.91
Privoxy Earmark 335.35
The HeliOS Project 415.85
Tux4Kids Earmark 5,529.05
YafaRay Earmark 198.38
Total held in trust 153,831.82
General reserves 38,856.50
Total Equity 192,688.32
TOTAL LIABILITIES & EQUITY 192,688.32
Secretary's report
The annual board election failed to produce more candidates than positions available, so there was no vote required. The 4 re-elected board members (Bdale, Joerg, Joshua and Martin) are congratulated.
Outstanding minutes
Vote on Meeting Minutes June 9th, 2010
| Joerg Jaspert | Yes |
| Michael Schultheiss | Yes |
| Jonathan McDowell | Yes |
| Jimmy Kaplowitz | Yes |
| Martin Zobel-Helas | Yes |
| Bdale Garbee | Yes |
| Joshua D. Drake | Abstain |
Motion passed with a vote of 6 yes, 1 abstain, 0 missing
Any other business
As it was the AGM and the annual election had been completed the officer election was held. All existing post holders were prepared to stand for re-election and no one else expressed an interest in standing at this time.
Vote on extending the current officer (bdale,Ganneff,Noodles,schultmc) terms for an additional year
| Joerg Jaspert | Yes |
| Michael Schultheiss | Yes |
| Jonathan McDowell | Yes |
| Jimmy Kaplowitz | Yes |
| Martin Zobel-Helas | Yes |
| Bdale Garbee | Yes |
| Joshua D. Drake | Yes |
Motion passed with a vote of 7 yes, 0 abstain, 0 missing
Joshua Drake pointed out that PostgreSQL Conference West had been announced and the Call For Papers was out.
Robert Brockway enquired about the fact that of 5 vacant seats only 4 had been filed; this takes the board down to 8 seats, which is the minimum our bylaws allow.
There was some discussion about treating Debian and DebConf separately, or at least providing details of money held for DebConf as a line item within the Debian holding. It was pointed out DebConf is not an SPI project and thus from our perspective it's all Debian's. There were discussions around this topic already planned for DebConf.
Joe Nahmias expressed some concern at the poor rate of interest SPI is receiving on assets that it holds. Michael Schultheiss said he would research higher yield accounts.
Adjournment
The meeting was adjourned until Wednesday, August 11th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowellSecretary | |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz |