Board Meeting, August 11th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Joerg Jaspert (Ganneff) (Vice President)

Board members absent

  • David Graham (cdlu)

Board advisors present

  • None

Registered guests present

  • Mark Brown (broonie)
  • MJ Ray (slef)

These are the minutes for the August 11th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

None

Treasurer's Report

Michael Schultheiss provided the following financial reports for July 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period July 01, 2010 - July 31, 2010

 Income
   Ordinary Income
        Debian                          46,797.00
        freedesktop.org                     50.00
        Gallery                             10.00
        OpenOffice.org                     605.00
        PostgreSQL                         477.00
        SPI General                        335.00
        SPI 5%                             121.30
        The HeliOS Project                 100.00

        Total Ordinary Income           48,495.30
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           2.14
        Chase BusinessClassic Checking       0.33
        Chase Bus Select High Yield Savings  4.08

        Total Interest Income                6.55
                                             ----

   Gross Income                         48,501.85
                                        ---------

 Expenses
  Ordinary Expenses

        Debian
          Customs Fees (DC10)       845.36 [1]
          Daytrip (DC10)          1,503.50
          Food (DC10)            18,846.04
          MetroCards (DC10)         810.00
          Office Supplies (DC10)    272.95
          Postage (DC10)             18.30
          Processing Fees           822.32
          Signage (DC10)            592.00
          SPI 5%                     59.20
          T-shirts (DC10)         3,046.40
          Wire Fee (DC10)            15.00

          Total Debian Exp       26,831.07
                                 ---------

        freedesktop.org
          Processing Fees             2.85
          SPI 5%                      2.50

          Total fd.o Exp              5.35
                                      ----

        Gallery
          Processing Fees             0.53
          SPI 5%                      0.50

          Total Gallery Exp           1.03
                                      ----
                                     =20
        OpenOffice.org (OO.o)
          Processing Fees            20.00
          SPI 5%                     30.25

          Total OO.o Exp             50.25
                                     -----

        PostgreSQL
          Processing Fees            19.88
          SPI 5%                     23.85
          Travel Reimbursement      293.00

          Total PostgreSQL Exp      336.73
                                    ------

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           18.04

          Total SPI Exp              47.99
                                     -----

        The HeliOS Project
          Expense Reimbursement     427.80
          Processing Fees            11.00
          SPI 5%                      5.00
          Total HeliOS Exp          443.80
                                    ------

        Total Expenses           27,716.22
                                 ---------

        Net Income               20,785.63
                                 =========

[1] Half of this expense is a duplicate charge

Balance Sheet as of July 31, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      33,507.92
        Chase Business Select High Yield Savings          33,239.50
        Key Business Reward Checking                      83,531.48
        Key Business Signature Money Market Savings       50,511.09
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                214,191.61


   TOTAL ASSETS                                          214,191.61


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                   101,969.08
           Drupal Earmark                     2,650.00
           Freedesktop.org Earmark            2,248.63
           Gallery Earmark                    6,885.49
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,390.88
           OpenOffice.org Earmark            14,811.32
           OpenWrt                              382.41
           Open Voting Foundation Earmark        90.09
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                31,130.18
           Privoxy Earmark                      335.35
           The HeliOS Project                    72.08
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                      198.38

        Total held in trust                              174,202.61

        General reserves                                  39,989.00


     Total Equity                                        214,191.61

   TOTAL LIABILITIES & EQUITY                            214,191.61

Secretary's report

Jonathan reported he'd taken a brief look at moving the website to ikiwiki while at DebConf, but failed to easily export the current content from Plone to enable this. This spurred a little discussion about other options, including Joshua suggesting he might find time to look at Drupal.

Outstanding minutes

Vote on Meeting Minutes July 14th, 2010

Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Martin Zobel-HelasYes
Bdale GarbeeYes
Joshua D. DrakeAbstain

Motion passed with a vote of 6 yes, 0 abstain, 0 missing

Any other business

The Debian Project Leader had asked about the possibility of "sustaining membership", involving being able to make regular donations. Michael stated that our payment processors already allowed us to take recurrent charges and suggested we might want some sort of status badge or other acknowledgement.

debian.eu was also brought up, and Jonathan agreed to take a look at drafting an initial letter to the current owner.

Adjournment

The meeting was adjourned until Wednesday, September 8th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz