Board Meeting, October 13th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • David Graham (cdlu)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • None

These are the minutes for the October 13th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

Bdale reports that he and Jonathan had started work on long discussed replacement for the SPI website, based on ikiwiki, git + markdown. The new structure is licensed CC-by-SA 3.0 and there's enough there to be able to get an idea of where we're going.

Treasurer's Report

Michael Schultheiss provided the following financial reports for September 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period September 01, 2010 - September 30, 2010

 Income
   Ordinary Income
        Debian                             702.00
        freedesktop.org                      1.00
        Gallery                             71.00
        Madwifi-project.org                  1.00
        Open Voting Foundation               1.00
        OpenOffice.org                     401.00
        OpenVAS                              1.00
        OpenWrt                              1.00
        OSUNIX                               1.00
        Path64                               1.00
        PostgreSQL                         601.00
        Privoxy                              3.00
        SPI General                        261.00
        SPI 5%                             134.70
        The HeliOS Project                 921.00
        YafaRay                              1.00

        Total Ordinary Income            3,102.70
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           2.07
        Chase BusinessClassic Checking       0.15
        Chase Bus Select High Yield Savings  3.38

        Total Interest Income                5.60
                                             ----

   Gross Income                          3,108.30
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          Postage (DC10)              5.60
          Processing Fees            29.29
          SPI 5%                     30.05
          Travel Reimbursement    2,186.54
          Travel Reimb (DC10)       228.49
          Video Team Exp (DC10)     299.96

          Total Debian Exp        2,779.93
                                  --------

        freedesktop.org
          Processing Fees             0.39
          SPI 5%                      0.05

          Total fd.o Exp              0.44
                                      ----

        Gallery
          Processing Fees             2.32
          SPI 5%                      3.55

          Total Gallery Exp           5.87
                                      ----

        madwifi-project.org
          Processing Fees             0.39
          SPI 5%                      0.05

          Total madwifi Exp           0.44
                                      ----

        Open Voting Foundation
          Processing Fees             0.39
          SPI 5%                      0.05

          Total OVF Exp               0.44
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees            21.44
          SPI 5%                     20.05

          Total OO.o Exp             41.49
                                     -----
        OpenVAS
          Processing Fees             0.39
          SPI 5%                      0.05

          Total OpenVAS Exp           0.44
                                      ----

        OpenWrt
          Processing Fees             0.39
          SPI 5%                      0.05

          Total OpenWrt Exp           0.44
                                      ----

        OSUNIX
          Processing Fees             0.39
          SPI 5%                      0.05

          Total OSUNIX Exp            0.44
                                      ----

        Path64
          Processing Fees             0.39
          SPI 5%                      0.05

          Total Path64 Exp            0.44
                                      ----

        PostgreSQL
          Processing Fees            16.89
          SPI 5%                     30.05
          T-shirts                  335.94
          Video Sharing Svc          59.95

          Total PostgreSQL Exp      442.83
                                    ------

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees          541.51

          Total SPI Exp             571.46
                                    ------

        The HeliOS Project
          Expense Reimbursement     804.90
          Processing Fees            31.29
          SPI 5%                     46.05

          Total HeliOS Exp          882.24
                                    ------

        YafaRay
          Processing Fees             0.39
          SPI 5%                      0.05
          Travel                  1,887.23

          Total YafaRay Exp       1,887.67
                                  --------

        Total Expenses            6,614.57
                                 ---------

        Net Income               (3,506.27)
                                 ==========


Balance Sheet as of September 30, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      18,827.85
        Chase Business Select High Yield Savings          27,543.61
        Key Business Reward Checking                      85,919.57
        Key Business Signature Money Market Savings       50,515.31
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                196,207.96


   TOTAL ASSETS                                          196,207.96


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    85,704.75
           Drupal Earmark                     2,735.37
           Freedesktop.org Earmark            2,316.04
           Gallery Earmark                    7,033.64
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,445.34
           OpenOffice.org Earmark            16,058.26
           OpenVAS                               45.71
           OpenWrt                              472.54
           Open Voting Foundation Earmark        90.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                31,178.31
           Privoxy Earmark                      338.35
           The HeliOS Project                  (177.16)
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                   (1,648.31)

        Total held in trust                              157,642.11

        General reserves                                  38,565.85


     Total Equity                                        196,207.96

   TOTAL LIABILITIES & EQUITY                            196,207.96

Secretary's report

Jonathan reported he had had contact from spi-trademark about adopting http://wiki.mako.cc/TrademarkFreedom, but that it was largely directed towards the DPL (and other individual projects) rather than SPI itself.

Outstanding minutes

Vote on Meeting Minutes August 11th, 2010

Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Martin Zobel-HelasYes
Bdale GarbeeYes
Joerg JaspertAbstain
David GrahamAbstain

Motion passed with a vote of 5 yes, 2 abstain, 0 missing

Vote on Meeting Minutes September 8th, 2010

Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Bdale GarbeeYes
Joerg JaspertYes
David GrahamYes
Martin Zobel-HelasAbstain

Motion passed with a vote of 6 yes, 1 abstain, 0 missing

Items up for discussion

2010-10-11.jmd.1: Recognition of sidux name change

Vote on 2010-10-11.jmd.1: Recognition of sidux name change

Michael Schultheiss Yes
Jonathan McDowellYes
Jimmy KaplowitzYes
Bdale GarbeeYes
Joerg JaspertYes
David GrahamYes
Martin Zobel-HelasYes

Motion passed with a vote of 7 yes, 0 abstain, 0 missing

Any other business

David mentioned that OFTC were in the midst of their annual elections. Jonathan pointed out that PgWest was on at the start of November. Bdale commented that he'd spoken to Bradley Kuhn of the conservancy and congratulated him on his soon-to-be paid exec director role there. The relationship between SPI and the conservancy is good and both parties wish to keep it that way and point projects at whichever is the better "hosting organisation".

Adjournment

The meeting was adjourned until Wednesday, November 10th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz

Appendix B: Resolutions

2010-10-11.jmd.1: Recognition of sidux name change

WHEREAS

 1. sidux is an existing associated SPI project (as per 2009-11-27.jmd.2)

 2. sidux has parted ways with sidux e.V. and as a result renamed the
    project to aptosid to avoid issues over the sidux name.

 3. The aptosid development team remains unchanged from sidux and the
    sidux website indicates that the renaming has taken place.

THE SPI BOARD RESOLVES THAT

 3. SPI recognises the name change of the sidux project from aptosid
    and will update its records accordingly.

 4. Ferdinand Thommes continues to be recognised as the current
    authoritative decision maker and SPI liaison for aptosid. In the event
    of the liaison becoming unavailable Trevor Walkley will act as temporary
    liaison and notify SPI of any replacement liaison.