Board Meeting, November 11th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • David Graham (cdlu)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Jimmy Kaplowitz (Hydroxide)

Board advisors present

  • None

Registered guests present

  • Luk Claes (luk)

These are the minutes for the November 11th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG

President's Report

Bdale reported that a lot of progress had been made on the new web site in the past month. He particularly mentioned the work done by Jonathan McDowell in copying over existing content and Joerg Jaspert in modernizing the associated infrastructure. This month's meeting agenda was the first to be posted only on the new website. Comments, feedback and help on the new site, available at http://newwww.spi-inc.org/ were solicited.

Treasurer's Report

Michael Schultheiss provided the following financial reports for October 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period October 01, 2010 - October 31, 2010

 Income
   Ordinary Income
        Debian                          10,638.70
        freedesktop.org                 40,030.00
        Gallery                             50.00
        OpenOffice.org                     880.00
        OpenWrt                            109.00
        PostgreSQL                          20.00
        SPI General                        180.00
        SPI 5%                             141.74
        The HeliOS Project               1,107.00

        Total Ordinary Income           53,156.44
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           2.07
        Chase BusinessClassic Checking       0.16
        Chase Bus Select High Yield Savings  3.27

        Total Interest Income                5.50
                                             ----

   Gross Income                         53,161.94
                                        ---------

 Expenses
  Ordinary Expenses

        Debian
          Housing (DC10)         68,635.00
          Security/Cleaning      14,517.00
            (DC10)
          Processing Fees           433.25
          SPI 5%                     31.94

          Total Debian Exp       83,617.19
                                 ---------

        freedesktop.org
          Processing Fees             1.90
          SPI 5%                      1.50

          Total fd.o Exp              3.40
                                      ----

        Gallery
          Processing Fees             1.38
          SPI 5%                      2.50

          Total Gallery Exp           3.88
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees            33.45
          SPI 5%                     44.00

          Total OO.o Exp             77.45
                                     -----
        OpenWrt
          Processing Fees             4.71
          SPI 5%                      5.45

          Total OpenWrt Exp          10.16
                                     -----

        PostgreSQL
          Processing Fees             0.55
          SPI 5%                      1.00
          T-shirts                2,412.24

          Total PostgreSQL Exp    2,413.79
                                  --------

        SPI
          Office Supplies            90.94
          PaySimple Monthly Fee      29.95
          Transaction Fees          346.19

          Total SPI Exp             467.08
                                    ------

        The HeliOS Project
          Expense Reimbursement     735.09
          Processing Fees            24.26
          SPI 5%                     55.35

          Total HeliOS Exp          814.70
                                    ------


        Total Expenses           87,407.65
                                 ---------

        Net Income              (34,245.71)
                                ===========


Balance Sheet as of October 31, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      29,861.63
        Chase Business Select High Yield Savings          27,546.88
        Key Business Reward Checking                      54,678.80
        Key Business Signature Money Market Savings       36,000.38
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                161,489.31


   TOTAL ASSETS                                          161,489.31


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           Debian Earmark                    12,726.26
           Drupal Earmark                     2,735.37
           Freedesktop.org Earmark           42,342.64
           Gallery Earmark                    7,079.76
           GNU TeXmacs Earmark                    9.70
           Madwifi.org Earmark                1,445.34
           OpenOffice.org Earmark            16,860.81
           OpenVAS                               45.71
           OpenWrt                              571.38
           Open Voting Foundation Earmark        90.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                28,784.52
           Privoxy Earmark                      338.35
           The HeliOS Project                   115.14
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                   (1,648.31)

        Total held in trust                              123,536.24

        General reserves                                  37,953.07


     Total Equity                                        161,489.31

   TOTAL LIABILITIES & EQUITY                            161,489.31

Secretary's report

Jonathan indicated that he'd like some extra eyes to look over the new website looking for missing pieces or inaccuracies. He stated that there were a few missing pieces that he felt should be resolved before we were ready for switchover. These included details on becoming a member or associated project and details of where the git repo for the website lived.

Outstanding minutes

Vote on Meeting Minutes October 13th, 2010

Bdale GarbeeYes
David GrahamYes
Joerg JaspertYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joshua D. DrakeAbstain

Motion passed with a vote of 6 yes, 1 abstain, 0 missing

Items up for discussion

Timing of future meetings (move to 20:30 UTC?)

The recent change from daylight savings time in the northern hemisphere has resulted in the 20:00 UTC becoming less convenient for some board members, while working better for others. It was decided that we would try moving to 20:30 UTC as a compromise to see if that suited all board members equally well.

Any other business

David mentioned that OFTC had completed their annual elections and had largely retained the status quo, with tjfontaine remaining project leader and David as Ombudsman. He also commented that the project had voted 100% in favour of remaining with SPI.

Joshua reported that PgWest had seen a 90% increase in attendance.

Martin reported that Joerg had signed and sent the letter to the current holder of debian.eu, requesting it be handed over to the Debian project. No response has been received yet but it was suggested a further month be allowed before initiating the EURid ADR process.

Adjournment

The meeting was adjourned until Wednesday, December 8th, 2010 at 20:30 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz