Board Meeting, December 8th, 2010

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Jimmy Kaplowitz (Hydroxide)
  • David Graham (cdlu)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • Kåre Thor Olsen (Kaare)
  • MJ Ray (slef)

These are the minutes for the December 8th, 2010 SPI Board meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG

President's Report

None

Treasurer's Report

Michael Schultheiss provided the following financial reports for November 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period November 01, 2010 - November 30, 2010

 Income
   Ordinary Income
        aptosid                             41.00
        Debian                          12,676.00
        Gallery                             20.00
        GNU TeXmacs                         40.00
        Open Voting Foundation              50.00
        OpenOffice.org                     459.00
        OpenWrt                             15.00
        PostgreSQL                         104.00
        Privoxy                             20.00
        SPI General                        145.00
        SPI 5%                             144.50
        The HeliOS Project               1,465.00

        Total Ordinary Income           15,179.50
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.48
        Chase BusinessClassic Checking       0.26
        Chase Bus Select High Yield Savings  3.61

        Total Interest Income                5.35
                                             ----

   Gross Income                         15,184.85
                                        ---------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             2.69
          SPI 5%                      2.05

          Total aptosid Exp           4.74
                                      ----

        Debian
          Food/Office Supplies
            Shipping (DC10)         762.88
          Refund (DC10)             672.00
          Processing Fees            32.39
          SPI 5%                     33.80
          Travel reimbursement
            (GSoC)                  984.15

          Total Debian Exp        2,485.22
                                  --------

        GNU TeXmacs
          Processing Fees             1.95
          SPI 5%                      2.00

          Total TeXmacs Exp           3.95
                                      ----

        Gallery
          Processing Fees             0.55
          SPI 5%                      1.00

          Total Gallery Exp           1.55
                                      ----

        Open Voting Foundation
          Processing Fees             2.35
          SPI 5%                      2.50

          Total OVF Exp               4.85
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees            19.40
          SPI 5%                     22.95

          Total OO.o Exp             42.35
                                     -----
        OpenWrt
          Processing Fees             1.30
          SPI 5%                      0.75

          Total OpenWrt Exp           2.05
                                      ----

        PostgreSQL
          Processing Fees             4.24
          SPI 5%                      5.20

          Total PostgreSQL Exp        9.44
                                      ----

        Privoxy
          Processing Fees             1.50
          SPI 5%                      1.00

          Total Privoxy Exp           2.50
                                      ----

        SPI
          Banking Supplies           32.95
          PaySimple Monthly Fee      29.95
          Transaction Fees          801.55

          Total SPI Exp             864.45
                                    ------

        The HeliOS Project
          Expense Reimbursement     933.49
          Processing Fees           103.40
          SPI 5%                     73.25

          Total HeliOS Exp        1,110.14
                                  --------


        Total Expenses            4,531,24
                                  --------

        Net Income               10,653,61
                                 =========


Balance Sheet as of November 30, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      31,523.84
        Chase Business Select High Yield Savings          27,550.49
        Key Business Reward Checking                      64,370.78
        Key Business Signature Money Market Savings       36,001.86
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                172,848.59


   TOTAL ASSETS                                          172,848.59


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       36.26
           Debian Earmark                    22,917.04
           Drupal Earmark                     2,735.37
           Freedesktop.org Earmark           42,342.64
           Gallery Earmark                    7,098.21
           GNU TeXmacs Earmark                   45.75
           Madwifi.org Earmark                1,445.34
           OpenOffice.org Earmark            17,277.46
           OpenVAS                               45.71
           OpenWrt                              584.33
           Open Voting Foundation Earmark       135.80
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                28,879.08
           Privoxy Earmark                      355.85
           The HeliOS Project                   470.00
           Tux4Kids Earmark                   5,529.05
           YafaRay Earmark                   (1,648.31)

        Total held in trust                              134,759.45

        General reserves                                  38,089.14


     Total Equity                                        172,848.59

   TOTAL LIABILITIES & EQUITY                            172,848.59

There had been a query on the list about the refund listed under expenses; Michael clarified that it was a refund of an attendance fee for DebConf10 for someone who ended up unable to attend. Michael also reported that our NY state charity documentation had been mailed off.

Secretary's report

Jonathan reported that he'd added a few remaining pages to the new website that he felt were important to have, and Joerg had made the switch to enable it the day before the meeting. It's accepted there are still some content that needs to be moved from the old site, but felt that the new site is now the more complete of the two.

Outstanding minutes

Vote on Meeting Minutes November 10th, 2010

Bdale GarbeeYes
David GrahamYes
Joerg JaspertYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Jimmy KaplowitzAbstain

Motion passed with a vote of 6 yes, 1 abstain, 0 missing

Items up for discussion

debian.eu

As nothing has been heard from the current debian.eu holder it was decided to send the second letter indicating that we were prepared to initiate the EURid ADR process.

Joerg indicated he'd appreciate some assistance with SPI sysadmin and puppet configuration.

Adjournment

The meeting was adjourned until Wednesday, January 12th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz