Board Meeting, January 12th, 2011

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Jimmy Kaplowitz (Hydroxide)
  • David Graham (cdlu)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • Kåre Thor Olsen (Kaare)

These are the minutes for the January 12th, 2011 SPI Board meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG

President's Report

None

Treasurer's Report

Michael Schultheiss provided the following financial reports for December 2010:

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period December 01, 2010 - December 31, 2010

 Income
   Ordinary Income
        aptosid                             10.00
        Debian                          11,362.71
        Freedesktop.org                    110.00
        Gallery                            140.00
        Open Voting Foundation              20.00
        OpenOffice.org                     572.00
        OpenWrt                             22.00
        PostgreSQL                       5,189.00
        Privoxy                            100.00
        SPI General                      1,115.00
        SPI 5%                             227.10
        Tux4Kids                         4,730.45
        The HeliOS Project                 267.00
        YafaRay                          6,973.43

        Total Ordinary Income           30,838.69
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.53
        Chase BusinessClassic Checking       0.27
        Chase Bus Select High Yield Savings  3.50

        Total Interest Income                5.30
                                             ----

   Gross Income                         30,843.99
                                        ---------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             0.75
          SPI 5%                      0.50

          Total aptosid Exp           1.25
                                      ----

        Debian
          Processing Fees            95.83
          SPI 5%                    120.60
          Travel reimbursement
            (DC10)                4,784.68
          Travel reimbursement
            (GSoC)                1,353.01

          Total Debian Exp        6,354.12
                                  --------

        Drupal
          Donation to OSUOSL      2,735.37

          Total Drupal Exp        2,735.37
                                  --------

        Freedesktop.org
          Processing Fees             5.10
          SPI 5%                      5.50

          Total fd.o Exp             10.60
                                     -----

        Gallery
          Processing Fees             3.85
          SPI 5%                      7.00

          Total Gallery Exp          10.85
                                     -----

        Open Voting Foundation
          Processing Fees             1.15
          SPI 5%                      1.00

          Total OVF Exp               2.15
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees            29.33
          SPI 5%                     28.60

          Total OO.o Exp             57.93
                                     -----
        OpenWrt
          Processing Fees             1.58
          SPI 5%                      1.10

          Total OpenWrt Exp           2.68
                                      ----

        PostgreSQL
          Processing Fees             6.14
          SPI 5%                      9.45
          Transfer to PG.eu       4,000.00
            (GSoC)
          Travel reimbursement      469.15

          Total PostgreSQL Exp    4,484.74
                                  --------

        Privoxy
          Processing Fees             4.35
          SPI 5%                      5.00

          Total Privoxy Exp           9.35
                                      ----

        SPI
          Copies                      0.58
          PaySimple Monthly Fee      29.95
          Postage                    44.30
          Transaction Fees        1,178.71

          Total SPI Exp           1,253.54
                                  --------

        The HeliOS Project
          Expense Reimbursement     313.00
          Processing Fees             7.43
          SPI 5%                     13.35

          Total HeliOS Exp          287.78
                                    ------

        Tux4Kids
          Travel Reimbursement    1,470.65

          Total T4K Exp           1,470.65
                                  --------

        YafaRay
          Book                      119.94
          Processing Fees            28.35
          SPI 5%                     35.00

          Total YafaRay Exp         183.29
                                    ------


        Total Expenses           16,864.30
                                  --------

        Net Income               13,979.69
                                 =========


Balance Sheet as of December 31, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      34,084.24
        Chase Business Select High Yield Savings          27,553.99
        Key Business Reward Checking                      74,644.10
        Key Business Signature Money Market Savings       36,003.39
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                185,687.34


   TOTAL ASSETS                                          185,687.34


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       45.01
           Debian Earmark                    27,925.63
           Freedesktop.org Earmark           42,442.04
           Gallery Earmark                    7,227.36
           GNU TeXmacs Earmark                   45.75
           Madwifi.org Earmark                1,445.34
           OpenOffice.org Earmark            17,791.53
           OpenVAS                               45.71
           OpenWrt                              603.65
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                29,583.34
           Privoxy Earmark                      446.50
           The HeliOS Project                   446.50
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    5,205.18

        Total held in trust                              148,708.63

        General reserves                                  36,978.71


     Total Equity                                        185,687.34

   TOTAL LIABILITIES & EQUITY                            185,687.34

There was a query around the higher than normal processing fees under SPI, which are related to credit card processing fees. It was suggested this might be due to an end of US tax year charitable bulge. Michael said he'd take a look to see if there was any issue.

Secretary's report

None.

Outstanding minutes

Vote on Meeting Minutes December 8th, 2010

Bdale GarbeeYes
David GrahamYes
Joerg JaspertYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Jimmy KaplowitzYes

Motion passed with a vote of 7 yes, 0 abstain, 0 missing

Items up for discussion

debian.eu

Nothing further has been heard from the current debian.eu holder, even after the second letter stating we were prepared to initiate the EURid ADR process. Martin suggested he would try ringing the registrant before this process was started.

Adjournment

The meeting was adjourned until Wednesday, February 9th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz