Board meeting, February 9th, 2011
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Jimmy Kaplowitz (Hydroxide)
- David Graham (cdlu)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- Joshua D. Drake (linuxpoet)
Board members absent
- None
Board advisors present
- None
Registered guests present
- Bill Allombert (yp17)
- Kåre Thor Olsen (Kaare)
- MJ Ray (slef)
These are the minutes for the February 9th, 2011 SPI Board meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG
President's Report
None.
Treasurer's Report
Michael Schultheiss provided the following revised financial reports for December 2010, as well as the reports for January 2011:
At the 2011-01-12 SPI board meeting, there was a query around the higher
than normal credit card processing fees attributed to SPI's general
expenses during this reporting period. I contacted the credit card
processing firm and learned that $685.00 of these fees were for a
chargeback against a DebConf professional attendee fee that the attendee
had accidentally paid twice. This chargeback has been listed as a
Debian expense in this updated report. I also fixed an arithmetic error
with The HeliOS Project and YafaRay balances.
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period December 01, 2010 - December 31, 2010
Income
Ordinary Income
aptosid 10.00
Debian 11,362.71
Freedesktop.org 110.00
Gallery 140.00
Open Voting Foundation 20.00
OpenOffice.org 572.00
OpenWrt 22.00
PostgreSQL 5,189.00
Privoxy 100.00
SPI General 1,115.00
SPI 5% 227.10
Tux4Kids 4,730.45
The HeliOS Project 267.00
YafaRay 6,973.43
Total Ordinary Income 30,838.69
---------
Interest Income
Key Bank Money Mkt Savings 1.53
Chase BusinessClassic Checking 0.27
Chase Bus Select High Yield Savings 3.50
Total Interest Income 5.30
----
Gross Income 30,843.99
---------
Expenses
Ordinary Expenses
aptosid
Processing Fees 0.75
SPI 5% 0.50
Total aptosid Exp 1.25
----
Debian
Chargeback (DC10) 685.00
Processing Fees 95.83
SPI 5% 120.60
Travel reimbursement
(DC10) 4,784.68
Travel reimbursement
(GSoC) 1,353.01
Total Debian Exp 7,039.12
--------
Drupal
Donation to OSUOSL 2,735.37
Total Drupal Exp 2,735.37
--------
Freedesktop.org
Processing Fees 5.10
SPI 5% 5.50
Total fd.o Exp 10.60
-----
Gallery
Processing Fees 3.85
SPI 5% 7.00
Total Gallery Exp 10.85
-----
Open Voting Foundation
Processing Fees 1.15
SPI 5% 1.00
Total OVF Exp 2.15
----
OpenOffice.org (OO.o)
Processing Fees 29.33
SPI 5% 28.60
Total OO.o Exp 57.93
-----
OpenWrt
Processing Fees 1.58
SPI 5% 1.10
Total OpenWrt Exp 2.68
----
PostgreSQL
Processing Fees 6.14
SPI 5% 9.45
Transfer to PG.eu 4,000.00
(GSoC)
Travel reimbursement 469.15
Total PostgreSQL Exp 4,484.74
--------
Privoxy
Processing Fees 4.35
SPI 5% 5.00
Total Privoxy Exp 9.35
----
SPI
Copies 0.58
PaySimple Monthly Fee 29.95
Postage 44.30
Transaction Fees 493.71
Total SPI Exp 1,253.54
--------
The HeliOS Project
Expense Reimbursement 313.00
Processing Fees 7.43
SPI 5% 13.35
Total HeliOS Exp 333.78
------
Tux4Kids
Travel Reimbursement 1,470.65
Total T4K Exp 1,470.65
--------
YafaRay
Book 119.94
Processing Fees 28.35
SPI 5% 35.00
Total YafaRay Exp 183.29
------
Total Expenses 16,864.30
--------
Net Income 13,979.69
=========
Balance Sheet as of December 31, 2010
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 34,084.24
Chase Business Select High Yield Savings 27,553.99
Key Business Reward Checking 74,644.10
Key Business Signature Money Market Savings 36,003.39
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 185,687.34
TOTAL ASSETS 185,687.34
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 45.01
Debian Earmark 27,240.63
Freedesktop.org Earmark 42,442.04
Gallery Earmark 7,227.36
GNU TeXmacs Earmark 45.75
Madwifi.org Earmark 1,445.34
OpenOffice.org Earmark 17,791.53
OpenVAS 45.71
OpenWrt 603.65
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 29,583.34
Privoxy Earmark 446.50
The HeliOS Project 403.22
Tux4Kids Earmark 8,788.85
YafaRay Earmark 5,141.83
Total held in trust 147,914.28
General reserves 37,773.06
Total Equity 185,687.34
TOTAL LIABILITIES & EQUITY 185,687.34
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period January 01, 2011 - January 31, 2011
Income
Ordinary Income
aptosid 5.00
Debian 1,327.00
Freedesktop.org 10.00
Gallery 100.00
OpenOffice.org 1,183.00
OpenWrt 40.00
PostgreSQL 410.00
SPI General 998.00
SPI 5% 147.47
The HeliOS Project 75.00
YafaRay 50.00
Total Ordinary Income 4,345.47
--------
Interest Income
Key Bank Money Mkt Savings 1.52
Chase BusinessClassic Checking 0.30
Chase Bus Select High Yield Savings 3.50
Total Interest Income 5.32
----
Gross Income 4,350.79
--------
Expenses
Ordinary Expenses
aptosid
Processing Fees 0.55
SPI 5% 0.25
Total aptosid Exp 0.80
----
Debian
Customs (DC10) 435.82
Processing Fees 32.33
SPI 5% 66.35
Travel reimbursement
(DC10) 896.00
Travel reimbursement
(DC Newbies) 522.00
Total Debian Exp 1,952.50
--------
Freedesktop.org
Processing Fees 0.75
SPI 5% 0.50
Total fd.o Exp 1.25
-----
Gallery
Processing Fees 2.75
SPI 5% 5.00
Total Gallery Exp 7.75
-----
OpenOffice.org (OO.o)
Processing Fees 27.47
SPI 5% 59.12
Total OO.o Exp 86.59
-----
OpenWrt
Processing Fees 2.30
SPI 5% 2.00
Total OpenWrt Exp 4.30
----
PostgreSQL
Processing Fees 17.03
SPI 5% 20.50
Travel reimbursement 2,219.96
Total PostgreSQL Exp 2,257.49
--------
SPI
New York State Charities
Bureau Reg Fee 175.00
PaySimple Monthly Fee 29.95
Transaction Fees 40.60
Total SPI Exp 245.55
------
The HeliOS Project
Processing Fees 2.70
SPI 5% 3.75
Total HeliOS Exp 6.45
----
YafaRay
Processing Fees 2.35
SPI 5% 2.50
Total YafaRay Exp 4.85
----
Total Expenses 4,567.53
--------
Net Income (216.74)
========
Balance Sheet as of January 31, 2011
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 36,569.28
Chase Business Select High Yield Savings 27,557.49
Key Business Reward Checking 73,063.33
Key Business Signature Money Market Savings 36,004.91
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 186,596.63
TOTAL ASSETS 186,596.63
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 49.21
Debian Earmark 26,615.13
Freedesktop.org Earmark 42,450.79
Gallery Earmark 7,319.61
GNU TeXmacs Earmark 45.75
Madwifi.org Earmark 1,445.34
OpenOffice.org Earmark 18,887.94
OpenVAS 45.71
OpenWrt 639.35
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 27,735.85
Privoxy Earmark 446.50
The HeliOS Project 471.77
Tux4Kids Earmark 8,788.85
YafaRay Earmark 5,186.98
Total held in trust 146,792.30
General reserves 39,804.33
Total Equity 186,596.63
TOTAL LIABILITIES & EQUITY 186,596.63
Jimmy pointed out it would be good if DebConf 11 attendees and other future payees could contact us if they have a double payment problem, rather than going down the chargeback route without talking to us first.
Secretary's report
None.
Outstanding minutes
Vote on Meeting Minutes January 12th, 2011
| Bdale Garbee | Yes |
| David Graham | Yes |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Jimmy Kaplowitz | Yes |
Motion passed with a vote of 7 yes, 0 abstain, 0 missing
Items up for discussion
debian.eu
There was some further discussion about beginning the ADR process for debian.eu, which was agreed to be carried out via email.
Debian release
Martin pointed out that Debian had released Squeeze (6.0) and rolled out a new website.
Adjournment
The meeting was adjourned until Wednesday, March 9th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowell | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz |