Board Meeting, February 9th, 2011

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Jimmy Kaplowitz (Hydroxide)
  • David Graham (cdlu)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Joshua D. Drake (linuxpoet)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • Kåre Thor Olsen (Kaare)
  • MJ Ray (slef)

These are the minutes for the February 9th, 2011 SPI Board meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG

President's Report

None.

Treasurer's Report

Michael Schultheiss provided the following revised financial reports for December 2010, as well as the reports for January 2011:

At the 2011-01-12 SPI board meeting, there was a query around the higher
than normal credit card processing fees attributed to SPI's general
expenses during this reporting period.  I contacted the credit card
processing firm and learned that $685.00 of these fees were for a
chargeback against a DebConf professional attendee fee that the attendee
had accidentally paid twice.  This chargeback has been listed as a
Debian expense in this updated report.  I also fixed an arithmetic error
with The HeliOS Project and YafaRay balances.


This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period December 01, 2010 - December 31, 2010

 Income
   Ordinary Income
        aptosid                             10.00
        Debian                          11,362.71
        Freedesktop.org                    110.00
        Gallery                            140.00
        Open Voting Foundation              20.00
        OpenOffice.org                     572.00
        OpenWrt                             22.00
        PostgreSQL                       5,189.00
        Privoxy                            100.00
        SPI General                      1,115.00
        SPI 5%                             227.10
        Tux4Kids                         4,730.45
        The HeliOS Project                 267.00
        YafaRay                          6,973.43

        Total Ordinary Income           30,838.69
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.53
        Chase BusinessClassic Checking       0.27
        Chase Bus Select High Yield Savings  3.50

        Total Interest Income                5.30
                                             ----

   Gross Income                         30,843.99
                                        ---------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             0.75
          SPI 5%                      0.50

          Total aptosid Exp           1.25
                                      ----

        Debian
          Chargeback (DC10)         685.00
          Processing Fees            95.83
          SPI 5%                    120.60
          Travel reimbursement
            (DC10)                4,784.68
          Travel reimbursement
            (GSoC)                1,353.01

          Total Debian Exp        7,039.12
                                  --------

        Drupal
          Donation to OSUOSL      2,735.37

          Total Drupal Exp        2,735.37
                                  --------

        Freedesktop.org
          Processing Fees             5.10
          SPI 5%                      5.50

          Total fd.o Exp             10.60
                                     -----

        Gallery
          Processing Fees             3.85
          SPI 5%                      7.00

          Total Gallery Exp          10.85
                                     -----

        Open Voting Foundation
          Processing Fees             1.15
          SPI 5%                      1.00

          Total OVF Exp               2.15
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees            29.33
          SPI 5%                     28.60

          Total OO.o Exp             57.93
                                     -----
        OpenWrt
          Processing Fees             1.58
          SPI 5%                      1.10

          Total OpenWrt Exp           2.68
                                      ----

        PostgreSQL
          Processing Fees             6.14
          SPI 5%                      9.45
          Transfer to PG.eu       4,000.00
            (GSoC)
          Travel reimbursement      469.15

          Total PostgreSQL Exp    4,484.74
                                  --------

        Privoxy
          Processing Fees             4.35
          SPI 5%                      5.00

          Total Privoxy Exp           9.35
                                      ----

        SPI
          Copies                      0.58
          PaySimple Monthly Fee      29.95
          Postage                    44.30
          Transaction Fees          493.71

          Total SPI Exp           1,253.54
                                  --------

        The HeliOS Project
          Expense Reimbursement     313.00
          Processing Fees             7.43
          SPI 5%                     13.35

          Total HeliOS Exp          333.78
                                    ------

        Tux4Kids
          Travel Reimbursement    1,470.65

          Total T4K Exp           1,470.65
                                  --------

        YafaRay
          Book                      119.94
          Processing Fees            28.35
          SPI 5%                     35.00

          Total YafaRay Exp         183.29
                                    ------


        Total Expenses           16,864.30
                                  --------

        Net Income               13,979.69
                                 =========


Balance Sheet as of December 31, 2010

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      34,084.24
        Chase Business Select High Yield Savings          27,553.99
        Key Business Reward Checking                      74,644.10
        Key Business Signature Money Market Savings       36,003.39
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                185,687.34


   TOTAL ASSETS                                          185,687.34


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       45.01
           Debian Earmark                    27,240.63
           Freedesktop.org Earmark           42,442.04
           Gallery Earmark                    7,227.36
           GNU TeXmacs Earmark                   45.75
           Madwifi.org Earmark                1,445.34
           OpenOffice.org Earmark            17,791.53
           OpenVAS                               45.71
           OpenWrt                              603.65
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                29,583.34
           Privoxy Earmark                      446.50
           The HeliOS Project                   403.22
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    5,141.83

        Total held in trust                              147,914.28

        General reserves                                  37,773.06


     Total Equity                                        185,687.34

   TOTAL LIABILITIES & EQUITY                            185,687.34
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period January 01, 2011 - January 31, 2011

 Income
   Ordinary Income
        aptosid                              5.00
        Debian                           1,327.00
        Freedesktop.org                     10.00
        Gallery                            100.00
        OpenOffice.org                   1,183.00
        OpenWrt                             40.00
        PostgreSQL                         410.00
        SPI General                        998.00
        SPI 5%                             147.47
        The HeliOS Project                  75.00
        YafaRay                             50.00

        Total Ordinary Income            4,345.47
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           1.52
        Chase BusinessClassic Checking       0.30
        Chase Bus Select High Yield Savings  3.50

        Total Interest Income                5.32
                                             ----

   Gross Income                          4,350.79
                                         --------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             0.55
          SPI 5%                      0.25

          Total aptosid Exp           0.80
                                      ----

        Debian
          Customs (DC10)            435.82
          Processing Fees            32.33
          SPI 5%                     66.35
          Travel reimbursement
            (DC10)                  896.00
          Travel reimbursement
            (DC Newbies)            522.00

          Total Debian Exp        1,952.50
                                  --------

        Freedesktop.org
          Processing Fees             0.75
          SPI 5%                      0.50

          Total fd.o Exp              1.25
                                     -----

        Gallery
          Processing Fees             2.75
          SPI 5%                      5.00

          Total Gallery Exp           7.75
                                     -----

        OpenOffice.org (OO.o)
          Processing Fees            27.47
          SPI 5%                     59.12

          Total OO.o Exp             86.59
                                     -----
        OpenWrt
          Processing Fees             2.30
          SPI 5%                      2.00

          Total OpenWrt Exp           4.30
                                      ----

        PostgreSQL
          Processing Fees            17.03
          SPI 5%                     20.50
          Travel reimbursement    2,219.96

          Total PostgreSQL Exp    2,257.49
                                  --------

        SPI
          New York State Charities
            Bureau Reg Fee          175.00
          PaySimple Monthly Fee      29.95
          Transaction Fees           40.60 

          Total SPI Exp             245.55
                                    ------

        The HeliOS Project
          Processing Fees             2.70
          SPI 5%                      3.75

          Total HeliOS Exp            6.45
                                      ----

        YafaRay
          Processing Fees             2.35
          SPI 5%                      2.50

          Total YafaRay Exp           4.85
                                      ----


        Total Expenses            4,567.53
                                  --------

        Net Income                 (216.74)
                                   ========


Balance Sheet as of January 31, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      36,569.28
        Chase Business Select High Yield Savings          27,557.49
        Key Business Reward Checking                      73,063.33
        Key Business Signature Money Market Savings       36,004.91
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                186,596.63


   TOTAL ASSETS                                          186,596.63


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       49.21
           Debian Earmark                    26,615.13
           Freedesktop.org Earmark           42,450.79
           Gallery Earmark                    7,319.61
           GNU TeXmacs Earmark                   45.75
           Madwifi.org Earmark                1,445.34
           OpenOffice.org Earmark            18,887.94
           OpenVAS                               45.71
           OpenWrt                              639.35
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                27,735.85
           Privoxy Earmark                      446.50
           The HeliOS Project                   471.77
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    5,186.98

        Total held in trust                              146,792.30

        General reserves                                  39,804.33


     Total Equity                                        186,596.63

   TOTAL LIABILITIES & EQUITY                            186,596.63

Jimmy pointed out it would be good if DebConf 11 attendees and other future payees could contact us if they have a double payment problem, rather than going down the chargeback route without talking to us first.

Secretary's report

None.

Outstanding minutes

Vote on Meeting Minutes January 12th, 2011

Bdale GarbeeYes
David GrahamYes
Joerg JaspertYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Jimmy KaplowitzYes

Motion passed with a vote of 7 yes, 0 abstain, 0 missing

Items up for discussion

debian.eu

There was some further discussion about beginning the ADR process for debian.eu, which was agreed to be carried out via email.

Debian release

Martin pointed out that Debian had released Squeeze (6.0) and rolled out a new website.

Adjournment

The meeting was adjourned until Wednesday, March 9th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz