Board meeting, June 8th, 2011
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Joshua D. Drake (linuxpoet)
- Jimmy Kaplowitz (Hydroxide)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- David Graham (cdlu)
Board members absent
- None
Board advisors present
- None
Registered guests present
- Bill Allombert (yp17)
- Josh Berkus (jberkus)
- Kåre Thor Olsen (Kaare)
- Sankarshan Mukhopadhyay (_sankarshan)
These are the minutes for the June 8th, 2011 SPI Board meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale thanked Joshua Drake and his company Command Prompt for their continuing support of SPI. The SPI admin team recently moved a webapp used by our treasurer from a physical server installed on 28 October 2006 to a virtual machine. It is only through the ongoing generosity of Command Prompt and our other resource donors that SPI is able to provide services to our associated projects.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period May 01, 2011 - May 31, 2011
Income
Ordinary Income
aptosid 10.00
Debian 21,069.99
DebConf 11 750.00
Gallery 10.00
OpenOffice.org 150.00
OpenWrt 30.00
PostgreSQL 200.00
SPI General 1,173.45
SPI 5% 88.40
The HeliOS Project 1,222.00
Total Ordinary Income 24,703.84
---------
Interest Income
Key Bank Money Mkt Savings 1.53
Chase BusinessClassic Checking 0.55
Chase Bus Select High Yield Savings 3.61
Total Interest Income 5.69
----
Gross Income 24,709.53
---------
Expenses
Ordinary Expenses
aptosid
Processing Fees 0.44
SPI 5% 0.50
Total aptosid Expense 0.94
----
Debian
Battery for RAID 33.07
Domain Transfer 12.09
Final Report (DC10) 228.41
Processing Fees 848.78
SPI 5% 1,054.85
Total Debian Exp 2,177.20
--------
DebConf 11
Processing Fees 30.70
SPI 5% 37.50
Total DC11 Exp 68.20
-----
Gallery
Processing Fees 0.60
SPI 5% 0.50
Total Gallery Exp 1.10
----
OpenOffice.org (OO.o)
Processing Fees 7.75
SPI 5% 7.50
Total OO.o Exp 15.25
-----
OpenWrt
Processing Fees 1.55
SPI 5% 1.50
Total OpenWrt Exp 3.05
----
PostgreSQL
Poster Design 100.00
Processing Fees 5.70
SPI 5% 10.00
SSL certificate 799.96
Total PostgreSQL Exp 915.66
------
SPI
PaySimple Monthly Fee 29.95
SSL Certificate
(Wikimedia) 12.99
Transaction Fees 10.61
Total SPI Exp 53.55
-----
The HeliOS Project
Expense Reimbursement 1,091.83
Processing Fees 11.60
SPI 5% 61.10
Total HeliOS Exp 1,164.53
--------
Total Expenses 4,399.48
------
Net Income 20,310.05
=========
Balance Sheet as of May 31, 2011
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 71,017.40
Chase Business Select High Yield Savings 27,571.03
Key Business Reward Checking 41,797.43
Key Business Signature Money Market Savings 36,010.83
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 189,798.31
TOTAL ASSETS 189,798.31
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 66.94
Debian Earmark 54,592.78
DebConf 11 Earmark 681.80
Freedesktop.org Earmark 12,827.40
Gallery Earmark 7,392.60
GNU TeXmacs Earmark 63.60
Madwifi.org Earmark 1,454.09
OpenOffice.org Earmark 20,568.28
OpenVAS 45.71
OpenWrt 806.65
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 26,771.87
Privoxy Earmark 446.50
The HeliOS Project 80.55
Tux4Kids Earmark 8,788.85
YafaRay Earmark 4,897.20
Total held in trust 146,148.34
General reserves 43,649.97
Total Equity 189,798.31
TOTAL LIABILITIES & EQUITY 189,798.31
Secretary's report
(none)
Outstanding minutes
Vote on Meeting Minutes for 11th May 2011:
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Bdale Garbee | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joerg Jaspert | Yes |
| Joshua Drake | Abstain |
Motion passed with a vote of 6 yes, 1 abstain, 0 missing.
Items up for discussion
2011-05-12.jmd.1: ankur.org.in as an associated project
Vote on 2011-05-12.jmd.1: ankur.org.in as an associated project
There was some discussion about whether a US organisation was the best choice for an Indian project, but Sankarshan stated they had exhausted the options for a suitable local structure/body.
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Bdale Garbee | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joerg Jaspert | Yes |
| Joshua Drake | Yes |
Motion passed with a vote of 7 yes, 0 missing.
Sankarshan accepted on behalf of ankur.org.in during the meeting.
Any other business
Mention was made of the fact that nothing had been heard from Jenkins since we informed them they'd been accepted as an associated project. [They've since been in touch and accepted.]
It was pointed out that the annual board election was coming up and the spi-projects list had been emailed to reminded associated projects that they might want to get involved.
The status of the Debian European trademark was asked about; our contact at the SFLC had been on vacation but was expected back shortly.
Joshua mentioned that PgWest was at the end of September (in San Jose) and that he thought it might be interesting to have some sort of SPI day as part of it.
Finally it was pointed out that we'd failed to produce an annual report for a while and that we should try harder to achieve something this year.
Adjournment
The meeting was adjourned until Wednesday, July 13th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowell | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz |
Appendix B: Resolutions
2011-05-12.jmd.1: ankur.org.in as an associated project
WHEREAS 1. ankur.org.in is a substantial and useful open source project. 2. The ankur.org.in developers would like SPI's support and assistance, including taking donations. THE SPI BOARD RESOLVES THAT 3. ankur.org.in is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1 4. Sankarshan Mukhopadhyay is recognised by SPI as the current authoritative decision maker and SPI liaison for ankur.org.in. In the event of his unavailability any of the administration contacts listed on are authorised to act as temporary liaison. 5. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.