Board Meeting, June 8th, 2011

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • David Graham (cdlu)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • Josh Berkus (jberkus)
  • Kåre Thor Olsen (Kaare)
  • Sankarshan Mukhopadhyay (_sankarshan)

These are the minutes for the June 8th, 2011 SPI Board meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale thanked Joshua Drake and his company Command Prompt for their continuing support of SPI. The SPI admin team recently moved a webapp used by our treasurer from a physical server installed on 28 October 2006 to a virtual machine. It is only through the ongoing generosity of Command Prompt and our other resource donors that SPI is able to provide services to our associated projects.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period May 01, 2011 - May 31, 2011

 Income
   Ordinary Income
        aptosid                             10.00
        Debian                          21,069.99
        DebConf 11                         750.00
        Gallery                             10.00
        OpenOffice.org                     150.00
        OpenWrt                             30.00
        PostgreSQL                         200.00
        SPI General                      1,173.45
        SPI 5%                              88.40
        The HeliOS Project               1,222.00

        Total Ordinary Income           24,703.84
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.53
        Chase BusinessClassic Checking       0.55
        Chase Bus Select High Yield Savings  3.61

        Total Interest Income                5.69
                                             ----

   Gross Income                         24,709.53
                                        ---------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             0.44
          SPI 5%                      0.50

          Total aptosid Expense       0.94
                                      ----

        Debian
          Battery for RAID           33.07
          Domain Transfer            12.09
          Final Report (DC10)       228.41
          Processing Fees           848.78
          SPI 5%                  1,054.85

          Total Debian Exp        2,177.20
                                  --------

        DebConf 11
          Processing Fees            30.70
          SPI 5%                     37.50

          Total DC11 Exp             68.20
                                     -----

        Gallery
          Processing Fees             0.60
          SPI 5%                      0.50

          Total Gallery Exp           1.10
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees             7.75
          SPI 5%                      7.50

          Total OO.o Exp             15.25
                                     -----

        OpenWrt
          Processing Fees             1.55
          SPI 5%                      1.50

          Total OpenWrt Exp           3.05
                                      ----

        PostgreSQL
          Poster Design             100.00
          Processing Fees             5.70
          SPI 5%                     10.00
          SSL certificate           799.96

          Total PostgreSQL Exp      915.66
                                    ------

        SPI
          PaySimple Monthly Fee      29.95
          SSL Certificate
            (Wikimedia)              12.99
          Transaction Fees           10.61

          Total SPI Exp              53.55
                                     -----

        The HeliOS Project
          Expense Reimbursement   1,091.83
          Processing Fees            11.60
          SPI 5%                     61.10

          Total HeliOS Exp        1,164.53
                                  --------


        Total Expenses            4,399.48
                                    ------

        Net Income               20,310.05
                                 =========


Balance Sheet as of May 31, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      71,017.40
        Chase Business Select High Yield Savings          27,571.03
        Key Business Reward Checking                      41,797.43
        Key Business Signature Money Market Savings       36,010.83
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                189,798.31


   TOTAL ASSETS                                          189,798.31


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       66.94
           Debian Earmark                    54,592.78
           DebConf 11 Earmark                   681.80
           Freedesktop.org Earmark           12,827.40
           Gallery Earmark                    7,392.60
           GNU TeXmacs Earmark                   63.60
           Madwifi.org Earmark                1,454.09
           OpenOffice.org Earmark            20,568.28
           OpenVAS                               45.71
           OpenWrt                              806.65
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                26,771.87
           Privoxy Earmark                      446.50
           The HeliOS Project                    80.55
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,897.20

        Total held in trust                              146,148.34

        General reserves                                  43,649.97


     Total Equity                                        189,798.31

   TOTAL LIABILITIES & EQUITY                            189,798.31

Secretary's report

(none)

Outstanding minutes

Vote on Meeting Minutes for 11th May 2011:

Jimmy KaplowitzYes
Jonathan McDowellYes
Bdale GarbeeYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Joshua DrakeAbstain

Motion passed with a vote of 6 yes, 1 abstain, 0 missing.

Items up for discussion

2011-05-12.jmd.1: ankur.org.in as an associated project

Vote on 2011-05-12.jmd.1: ankur.org.in as an associated project

There was some discussion about whether a US organisation was the best choice for an Indian project, but Sankarshan stated they had exhausted the options for a suitable local structure/body.

Jimmy KaplowitzYes
Jonathan McDowellYes
Bdale GarbeeYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Joshua DrakeYes

Motion passed with a vote of 7 yes, 0 missing.

Sankarshan accepted on behalf of ankur.org.in during the meeting.

Any other business

Mention was made of the fact that nothing had been heard from Jenkins since we informed them they'd been accepted as an associated project. [They've since been in touch and accepted.]

It was pointed out that the annual board election was coming up and the spi-projects list had been emailed to reminded associated projects that they might want to get involved.

The status of the Debian European trademark was asked about; our contact at the SFLC had been on vacation but was expected back shortly.

Joshua mentioned that PgWest was at the end of September (in San Jose) and that he thought it might be interesting to have some sort of SPI day as part of it.

Finally it was pointed out that we'd failed to produce an annual report for a while and that we should try harder to achieve something this year.

Adjournment

The meeting was adjourned until Wednesday, July 13th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz

Appendix B: Resolutions

2011-05-12.jmd.1: ankur.org.in as an associated project

WHEREAS

1. ankur.org.in is a substantial and useful open source project.

2. The ankur.org.in developers would like SPI's support and assistance,
   including taking donations.

THE SPI BOARD RESOLVES THAT

3. ankur.org.in is formally invited to become an SPI Associated Project,
   according to the SPI Framework for Associated Projects, SPI
   Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of
   which can be found at

   http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1

4. Sankarshan Mukhopadhyay is recognised by SPI as the current
   authoritative decision maker and SPI liaison for ankur.org.in. In the
   event of his unavailability any of the administration contacts listed
   on  are authorised to act as temporary
   liaison.

5. This invitation will lapse, if not accepted, 60 days after it is
   approved by the SPI Board.