Annual General Meeting, July 13th, 2011

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Joshua D. Drake (linuxpoet)
  • David Graham (cdlu)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Kåre Thor Olsen (Kaare)
  • MJ Ray (slef)
  • Trevor Walkley (bluewater)
  • Pace Willisson (pacew)

These are the minutes for the July 13th, 2011 SPI Annual General Meeting, held at 20:30 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale reported that discussions were underway that were likely to result in at least one resolution for a new associated project next month. He also commented that DebConf11 was being held in Bosnia at the end of the month and a proposal for an SPI BOF had been accepted.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period June 01, 2011 - June 30, 2011

 Income
   Ordinary Income
        Debian                             867.16
        DebConf 11                      18,341.00
        FreeDesktop.org                      5.00
        Gallery                             20.00
        LibreOffice                     12,000.00
        OpenOffice.org                     430.00
        OpenWrt                             95.00
        PostgreSQL                      10,120.00
        SPI General                        149.40
        SPI 5%                             112.09
        The HeliOS Project                 704.60

        Total Ordinary Income           42,844.25
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.48
        Chase BusinessClassic Checking       0.57
        Chase Bus Select High Yield Savings  3.39

        Total Interest Income                5.44
                                             ----

   Gross Income                         42,849.69
                                        ---------

 Expenses
  Ordinary Expenses


        Debian
          Processing Fees            16.75
          SPI 5%                     43.36

          Total Debian Exp           60.11
                                     -----

        DebConf 11
          HD Shipping                55.80
          Travel                  4,938.24
          Processing Fees           245.43

          Total DC11 Exp          5,239.47
                                  --------

        FreeDesktop.org
          Processing Fees             0.55
          SPI 5%                      0.25

          Total fd.o Exp              0.80
                                      ----

        Gallery
          Processing Fees             0.80
          SPI 5%                      1.00

          Total Gallery Exp           1.80
                                      ----

        OpenOffice.org (OO.o)
          Processing Fees            11.45
          SPI 5%                     21.50

          Total OO.o Exp             32.95
                                     -----

        OpenWrt
          Processing Fees             5.20
          SPI 5%                      4.75

          Total OpenWrt Exp           9.95
                                      ----

        PostgreSQL
          Processing Fees             3.40
          SPI 5%                      6.00

          Total PostgreSQL Exp        9.40
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees        4,015.12

          Total SPI Exp           4,045.07
                                  --------

        The HeliOS Project
          Expense Reimbursement     525.87
          Processing Fees             4.85
          SPI 5%                     35.23

          Total HeliOS Exp          565.95

                                  --------


        Total Expenses            9,966.60
                                  --------

        Net Income               32,884.19
                                 =========


Balance Sheet as of June 30, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      73,433.04
        Chase Business Select High Yield Savings          27,574.42
        Key Business Reward Checking                      72,255.67
        Key Business Signature Money Market Savings       36,012.31
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                222,677.06


   TOTAL ASSETS                                          222,677.06


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       66.94
           Debian Earmark                    55,399.83
           DebConf 11 Earmark                23,783.33
           Freedesktop.org Earmark           12,831.60
           Gallery Earmark                    7,410.80
           GNU TeXmacs Earmark                   63.60
           LibreOffice Earmark               12,000.00
           Madwifi.org Earmark                1,454.09
           OpenOffice.org Earmark            20,965.33
           OpenVAS                               45.71
           OpenWrt                              891.70
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                36,882.47
           Privoxy Earmark                      446.50
           The HeliOS Project                   219.20
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,897.20

        Total held in trust                              192,810.67

        General reserves                                  29,866.39


     Total Equity                                        222,677.06

   TOTAL LIABILITIES & EQUITY                            222,677.06
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period July 01, 2010 - June 30, 2011

 Income
   Ordinary Income
        aptosid                             76.68
        Debian                         125,031.07
        DebConf 11                      19,091.00
        Drupal                              89.86
        FreeDesktop.org                 41,896.00
        Gallery                            581.00
        GNU TeXmacs                         60.00
        LibreOffice                     12,000.00
        Madwifi-project.org                 71.00
        OpenOffice.org                   7,361.96
        OpenVas                             51.00
        OpenWrt                            521.86
        Open Voting Foundation             111.00
        OSUNIX                               1.00
        Path64                              11.00
        PostgreSQL                      18,621.86
        Privoxy                            123.00
        SPI General                      6,009.37
        SPI 5%                           1,769.14
        The HeliOS Project               7,940.94
        Tux4Kids                         4,730.45
        YafaRay                          7,136.43

        Total Ordinary Income          253,285.62
                                       ----------

   Interest Income
        Key Bank Money Mkt Savings          20.36
        Chase BusinessClassic Checking       3.76
        Chase Bus Select High Yield Savings 42.00

        Total Interest Income               66.12
                                            -----

   Gross Income                        253,351.74
                                       ----------

 Expenses
  Ordinary Expenses

        aptosid                      9.74
        Debian                 151,634.39
        DebConf 11               5,307.67
        Drupal                   2,739.86
        FreeDesktop.org         31,268.38
        Gallery                     46.72
        GNU TeXmacs                  6.10
        Madwifi-project.org          7.79
        OpenOffice.org             653.20
        OpenVas                      5.29
        OpenWrt                     52.57
        Open Voting Foundation       7.44
        OSUNIX                       0.44
        Path64                       1.69
        PostgreSQL              12,729.30
        Privoxy                     11.85
        SPI                      8,070.54
        The HeliOS Project       8,137.62
        Tux4Kids                 1,470.65
        YafaRay                  2,437.62


        Total Expenses          224,598.86
                                ----------

        Net Income               28,752.88
                                 =========


Balance Sheet as of June 30, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      73,433.04
        Chase Business Select High Yield Savings          27,574.42
        Key Business Reward Checking                      72,255.67
        Key Business Signature Money Market Savings       36,012.31
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                222,677.06


   TOTAL ASSETS                                          222,677.06


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       66.94
           Debian Earmark                    55,399.83
           DebConf 11 Earmark                23,783.33
           Freedesktop.org Earmark           12,831.60
           Gallery Earmark                    7,410.80
           GNU TeXmacs Earmark                   63.60
           LibreOffice Earmark               12,000.00
           Madwifi.org Earmark                1,454.09
           OpenOffice.org Earmark            20,965.33
           OpenVAS                               45.71
           OpenWrt                              891.70
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                36,882.47
           Privoxy Earmark                      446.50
           The HeliOS Project                   219.20
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,897.20

        Total held in trust                              192,810.67

        General reserves                                  29,866.39


     Total Equity                                        222,677.06

   TOTAL LIABILITIES & EQUITY                            222,677.06

Secretary's report

There has been some contact with the Dragora project about becoming an associated member. Jenkins have accepted the offer made in May. Nominations for our election are still open, with currently 4 candidates standing for the 3 available seats. A draft annual report has also been produced.

Outstanding minutes

Vote on Meeting Minutes for 8th June 2011:

Jimmy KaplowitzYes
Jonathan McDowellYes
Bdale GarbeeYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Joshua DrakeYes
David GrahamAbstain

Motion passed with a vote of 7 yes, 1 abstain, 0 missing.

Any other business

Bdale opened up the floor to our contributing members. MJ Ray congratulated us on having produced an annual report and asked what plans continuing board members had for SPI over the next year. Bdale indicated he'd like to get our bylaws cleaned up. Jonathan mentioned some old website content that still needed moved over. Joshua was continuing with plans for an SPI portion at PgWest and also talking to various potential new projects. Jimmy pointed at his position statement for the election. Finally Michael said he'd sent out a reminder about a post-election membership purge of non-active members.

Adjournment

The meeting was adjourned until Wednesday, August 10th, 2011 at 20:30 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2008
David Graham
July 2008
Jimmy Kaplowitz