Board Meeting, November 9th, 2011

Board members present

  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxpoet)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • Bdale Garbee (bdale) (President)
  • Jimmy Kaplowitz (Hydroxide)

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Pace Willisson (pacew1)

These are the minutes for the November 9th, 2011 SPI Board Meeting, held at 21:30 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

(None)

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period September 01, 2011 - September 30, 2011

 Income
   Ordinary Income
        Debian                             613.70
        Gallery                            100.00
        Jenkins                          4,210.00
        OpenOffice.org                     215.00
        OpenWrt                             10.00
        PostgreSQL                         110.00
        SPI General                         83.00
        SPI 5%                             274.69
        The HeliOS Project                 235.00

        Total Ordinary Income            5,851.39
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           1.48
        Chase BusinessClassic Checking       0.08
        Chase Bus Select High Yield Savings 12.00

        Total Interest Income               13.56
                                            -----

   Gross Income                          5,864.95
                                         --------

 Expenses
  Ordinary Expenses

        Debian
          Processing Fees            29.80
          SPI 5%                     30.69

          Total Debian Exp           60.48
                                     -----

        DebConf 11
          Travel                  7,420.01

          Total DC11 Exp          7,420.01
                                  --------

        Gallery
          Processing Fees             2.60
          SPI 5%                      5.00

          Total Gallery Exp           7.60
                                      ----

        Jenkins
          Processing Fees           174.00
          SPI 5%                    210.50

          Total Jenkins Exp         384.50
                                    ------

        OpenOffice.org (OO.o)
          Processing Fees            11.15
          SPI 5%                     10.75

          Total OO.o Exp             21.90
                                     -----

        OpenWrt
          Processing Fees             0.75
          SPI 5%                      0.50

          Total OpenWrt Exp           1.25
                                      ----

        PostgreSQL
          Legal Fees              3,218.48
          Press Release             140.00
          Processing Fees             4.93
          SPI 5%                      5.50
          Travel                    900.00

          Total PostgreSQL Exp    4,296.88
                                  --------

        SPI
          PaySimple Monthly Fee      29.95
          Registered Agent Fee      363.00
          Transaction Fees          145.24

          Total SPI Exp             538.19
                                    ------

        The HeliOS Project
          Expense Reimbursement     318.21
          Processing Fees             7.45
          SPI 5%                     11.75

          Total HeliOS Exp          337.41
                                    ------

        YafaRay
          Training Materials         97.84

          Total YafaRay Exp          97.84
                                     -----


        Total Expenses           13,166.06
                                 ---------

        Net Income               (7,301.11)
                                 ==========


Balance Sheet as of September 30, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      13,729.01
        Chase Business Select High Yield Savings          97,597.75
        Key Business Reward Checking                      75,933.75
        Key Business Signature Money Market Savings       36,016.85
        Ameriprise Cash Mgmt Acct                         13,401.62

     Total Current Assets                                236,678.98


   TOTAL ASSETS                                          243,911.50


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       69.32
           Debian Earmark                    55,191.41
           DebConf 11 Earmark                38,935.49
           Freedesktop.org Earmark           12,849.10
           Gallery Earmark                    7,503.20
           GNU TeXmacs Earmark                   63.60
           Jenkins Earmark                    3,825.50
           LibreOffice Earmark               12,000.00
           Madwifi.org Earmark                1,454.09
           OpenOffice.org Earmark            21,461.74
           OpenVAS                               45.71
           OpenWrt                              954.35
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                27,942.18
           Privoxy Earmark                      446.50
           The HeliOS Project                    71.25
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,799.36

        Total held in trust                              203,065.17

        General reserves                                  33,613.81


     Total Equity                                        236,678.98

   TOTAL LIABILITIES & EQUITY                            236,678.98
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period October 01, 2011 - October 31, 2011

 Income
   Ordinary Income
        aptosid                             15.00
        Debian                             385.00
        freedesktop.org                     10.00
        Gallery                             20.00
        Jenkins                            130.00
        OpenOffice.org                     190.00
        OpenWrt                             30.00
        PostgreSQL                       3,156.62
        Privoxy                             10.00
        SPI General                         75.00
        SPI 5%                              41.50
        The HeliOS Project                 125.00

        Total Ordinary Income            4,188.12
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           1.53
        Chase BusinessClassic Checking       0.11
        Chase Bus Select High Yield Savings 12.40
        Ameriprise Cash Mgmt Acct            4.53 [1]

        Total Interest Income               18.57
                                            -----

   Gross Income                          4,206.69
                                         --------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             0.95
          SPI 5%                      0.75

          Total aptosid Exp           1.70
                                      ----

        Debian
          Processing Fees            21.70
          SPI 5%                     19.25
          Travel                    350.00

          Total Debian Exp          390.95
                                    ------

        DebConf 11
          Travel                  6,696.05

          Total DC11 Exp          6,696.05
                                  --------

        freedesktop.org
          Processing Fees             0.75
          SPI 5%                      0.50

          Total fd.o Exp              1.25
                                      ----

        Gallery
          Processing Fees             0.80
          SPI 5%                      1.00

          Total Gallery Exp           1.80
                                      ----

        Jenkins
          Processing Fees             6.60
          SPI 5%                      6.50

          Total Jenkins Exp          13.10
                                     -----

        OpenOffice.org (OO.o)
          Processing Fees             5.60
          SPI 5%                      9.50

          Total OO.o Exp             15.10
                                     -----

        OpenWrt
          Processing Fees             1.90
          SPI 5%                      1.50

          Total OpenWrt Exp           3.40
                                      ----

        Privoxy
          Processing Fees             0.75
          SPI 5%                      0.50

          Total Privoxy Exp           1.25
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees          217.96

          Total SPI Exp             247.91
                                    ------

        The HeliOS Project
          Processing Fees             2.70
          SPI 5%                      6.25

          Total HeliOS Exp            8.95
                                      ----

        YafaRay
          Training Materials         40.98

          Total YafaRay Exp          40.98
                                     -----


        Total Expenses            7,422.44
                                  --------

        Net Income               (3,215.75)
                                 ==========

[1] Includes dividends since the last time the Ameriprise account was
reconciled. Dividends were not all earned in this period.


Balance Sheet as of October 31, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      14,256.59
        Chase Business Select High Yield Savings          97,610.15
        Key Business Reward Checking                      72,183.34
        Key Business Signature Money Market Savings       36,018.38
        Ameriprise Cash Mgmt Acct                         13,406.15

     Total Current Assets                                233,474.61


   TOTAL ASSETS                                          233,474.61


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       82.62
           Debian Earmark                    55,185.46
           DebConf 11 Earmark                32,239.44
           Freedesktop.org Earmark           12,857.85
           Gallery Earmark                    7,521.40
           GNU TeXmacs Earmark                   63.60
           Jenkins Earmark                    3,942.40
           LibreOffice Earmark               12,000.00
           Madwifi.org Earmark                1,454.09
           OpenOffice.org Earmark            21,636.64
           OpenVAS                               45.71
           OpenWrt                              980.95
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                31,098.80
           Privoxy Earmark                      455.25
           The HeliOS Project                   187.30
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,758.38

        Total held in trust                              199,962.26

        General reserves                                  33,512.35


     Total Equity                                        233,474.61

   TOTAL LIABILITIES & EQUITY                            233,474.61

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 14th September 2011:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Robert BrockwayYes
Joshua D. DrakeAbstain

Motion passed with a vote of 6 yes, 1 abstain, 0 missing.

Vote on Meeting Minutes for 12th October 2011:

Clint AdamsAbstain
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertAbstain
Robert BrockwayYes
Joshua D. DrakeAbstain

Motion passed with a vote of 4 yes, 3 abstain, 0 missing.

Any other business

There was some discussion about changing the regular day and time of the meeting, which resulted in agreeing to try Thursdays at 21:00 UTC. Robert asked about the status of investigations into Directors and Officers insurance. Jimmy said he'd try to get some number for next months meeting. Robert also raised the subject of a restricted access git repository, eg for holding private contact details. Finally it was suggested that we ask Mishi to call the current registrant of debian.eu before initiating the .eu ADR process.

Adjournment

The meeting was adjourned until Thursday, December 15th, 2011 at 21:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz