Board Meeting, January 12th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Martin Zobel-Helas (zobel)
  • Jimmy Kaplowitz (Hydroxide)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • Bradley M. Kuhn (bkuhn)
  • Pace Willisson (pacew)

These are the minutes for the January 12th, 2012 SPI Board Meeting, held at 21:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale mentioned that he would be attending LCA this month, and FOSDEM in February, and that he was looking forward to seeing SPI members at both events.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period December 01, 2011 - December 31, 2011

 Income
   Ordinary Income
        Arch Linux                       1,105.00
        DebConf 11                          10.00
        Debian                           9,996.42
        Drizzle                            100.00
        Fluxbox                          1,669.85
        freedesktop.org                    225.00
        Gallery                             60.00
        Jenkins                          8,666.10
        LibreOffice                     27,365.00
        madwifi-project.org                 25.00
        OpenOffice.org                     245.00
        OpenWrt                             20.00
        PostgreSQL                       4,620.00
        Privoxy                            100.00
        SPI General                      2,311.00
        SPI 5%                             924.66
        The HeliOS Project               1,003.81

        Total Ordinary Income           58,446.84
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           1.53
        Chase BusinessClassic Checking       0.21
        Chase Bus Select High Yield Savings 12.01


        Total Interest Income               13.75
                                            -----

   Gross Income                         58,460.59
                                        ---------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            52.25
          SPI 5%                     55.25

          Total Arch Linux Exp      107.50
                                    ------

        DebConf 11
          Processing Fees             0.75
          SPI 5%                      0.50
          Travel Reimbursement    1,431.00

          Total DC11 Exp          1,432.25
                                  --------

        Debian
          Processing Fees           154.13
          SPI 5%                    201.16
          VISA Debit Card             3.00

          Total Debian Exp          358.29
                                    ------

        Drizzle
          Processing Fees             4.35
          SPI 5%                      5.00

          Total Drizzle Exp           9.35
                                      ----

        freedesktop.org
          Processing Fees             6.70
          SPI 5%                      7.50

          Total fd.o Exp             14.20
                                     -----

        Gallery
          Processing Fees             2.05
          SPI 5%                      3.00

          Total Gallery Exp           5.05
                                      ----

        Jenkins
          Processing Fees           372.54
          SPI 5%                    433.31
          Trademark Registration    550.00

          Total Jenkins Exp       1,355.85
                                  --------

        LibreOffice
          Processing Fees            79.50
          SPI 5%                     93.25

          Total LibreOffice Exp     172.75
                                    ------

        madwifi-project.org
          Processing Fees             1.35
          SPI 5%                      1.25

          Total MadWifi Exp           2.60
                                      ----

        OpenOffice.org
          Processing Fees            11.55
          SPI 5%                     12.25

          Total OO.o Exp             23.80
                                     -----

        OpenWrt
          Processing Fees             1.15
          SPI 5%                      1.00

          Total OpenWrt Exp           2.15
                                      ----

        PostgreSQL
          Processing Fees            28.53
          SPI 5%                     56.00

          Total PostgreSQL Exp       84.53
                                     -----

        Privoxy
          Processing Fees             4.35
          SPI 5%                      5.00

          Total Privoxy Exp           9.35
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           46.29

          Total SPI Exp              44.41
                                     -----

        The HeliOS Project
          Expense Reimbursement     429.25
          Processing Fees            27.60
          SPI 5%                     50.19

          Total HeliOS Exp          507.04
                                    ------


        Total Expenses            5,557.83
                                  --------

        Net Income               19,782.23
                                 =========


Balance Sheet as of December 31, 2011

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      31,976.85
        Chase Business Select High Yield Savings          97,634.17
        Key Business Reward Checking                     126,137.44
        Key Business Signature Money Market Savings       36,021.39
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    317.00

     Total Current Assets                                305,493.00


   TOTAL ASSETS                                          305,493.00


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                       96.13
           Arch Linux Earmark                 1,255.94
           Debian Earmark                    63,586.31
           DebConf 11 Earmark                30,825.94
           Drizzle                               90.65
           Fluxbox                            1,669.85
           Freedesktop.org Earmark           13,077.05
           FreedomBox Foundation Earmark     20,000.00
           Gallery Earmark                    7,668.50
           GNU TeXmacs Earmark                   72.35
           Jenkins Earmark                   11,252.65
           LibreOffice Earmark               41,945.07
           Madwifi.org Earmark                1,476.49
           OpenOffice.org Earmark            21,857.84
           OpenVAS                               45.71
           OpenWrt                              998.80
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                32,599.75
           Privoxy Earmark                      545.90
           The HeliOS Project                 1,085.38
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,762.58

        Total held in trust                              270,365.26

        General reserves                                  35,127.74

     Total Equity                                        305,493.00

   TOTAL LIABILITIES & EQUITY                            305,493.00

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 15th December 2011:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Robert BrockwayYes
Jimmy KaplowitzYes
Bdale GarbeeAbstain

Motion passed with a vote of 7 yes, 1 abstain, 0 missing.

Any other business

There was some discussion about making the board mailing list only contain board members, rather than project liaisons and legal advisors as it currently does. There was no disagreement to making this happen. Directors & Officers insurance was brought up again, but no one has yet found time to get quotes. There is an outstanding transfer of privoxy.org to SPI that is waiting on the current admin contact to approve it.

Adjournment

The meeting was adjourned until Thursday, February 9th, 2012 at 21:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz