Board Meeting, March 8th, 2012

Board members present

  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Jimmy Kaplowitz (Hydroxide)

Board members absent

  • Joshua D. Drake (linuxpoet)
  • Bdale Garbee (bdale) (President)

Board advisors present

  • None

Registered guests present

  • David Graham (cdlu)
  • Kåre Thor Olsen (Kaare)

These are the minutes for the March 8th, 2012 SPI Board Meeting, held at 21:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

(none)

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period February 01, 2012 - February 29, 2012

 Income
   Ordinary Income
        aptosid                              5.00
        Arch Linux                         555.00
        Debian                           1,000.00
        Drizzle                            700.00
        FreeDesktop.org                     10.00
        FreedomBox                         115.65
        Gallery                            140.00
        GNU TeXmacs                         99.90
        LibreOffice                        156.00
        madwifi-project.org                  1.00
        PostgreSQL                          10.00
        SPI General                      2,881.00
        SPI 5%                             147.13
        The HeliOS Project                  25.00
        YafaRay                            100.00

        Total Ordinary Income            5,945.68
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           1.42
        Chase BusinessClassic Checking       0.30
        Chase Bus Select High Yield Savings 11.61


        Total Interest Income               13.33
                                            -----

   Gross Income                          5,959.01
                                         --------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees             0.55
          SPI 5%                      0.25

          Total aptosid Exp           0.80
                                      ----

        Arch Linux
          Processing Fees            25.35
          SPI 5%                     27.75

          Total Arch Linux Exp       53.10
                                     -----

        Debian
          Debit Card Fee              3.00
          Processing Fees            47.35
          SPI 5%                     50.00

          Total Debian Exp          100.35
                                    ------

        Drizzle
          Processing Fees            28.35
          SPI 5%                     35.00

          Total Drizzle Exp          63.35
                                     -----

        Fluxbox
          Travel Reimbursement
            (GSoC)                  674.85

          Total Fluxbox Exp         674.85
                                    ------

        freedesktop.org
          Processing Fees             0.75
          SPI 5%                      0.50

          Total fd.o Exp              1.25
                                      ----

        FreedomBox
          Processing Fees             4.18
          SPI 5%                      5.78

          Total FreedomBox Exp        9.96
                                      ----

        Gallery
          Processing Fees             4.20
          SPI 5%                      7.00

          Total Gallery Exp          11.20
                                     -----

        GNU TeXmacs
          Processing Fees             4.35
          SPI 5%                      5.00

          Total GNU TeXmacs Exp       9.35
                                      ----

        LibreOffice
          Processing Fees             7.64
          SPI 5%                      7.80

          Total LibreOffice Exp      15.44
                                     -----

        madwifi-project.org
          Processing Fees             0.39
          SPI 5%                      0.05

          Total MadWifi Exp           0.44
                                      ----

        PostgreSQL
          Processing Fees             0.75
          SPI 5%                      0.50

          Total PostgreSQL Exp        1.25
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          PO Box Renewal             86.00
          Transaction Fees           36.07

          Total SPI Exp             152.02
                                    ------

        The HeliOS Project
          Processing Fees             1.35
          SPI 5%                      1.25

          Total HeliOS Exp            2.60
                                      ----

        YafaRay
          Processing Fees             4.35
          SPI 5%                      5.00

          Total YafaRay Exp           9.35
                                      ----


        Total Expenses            1,105.31
                                  --------

        Net Income                4,853.70
                                  ========


Balance Sheet as of February 29, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      40,055.59
        Chase Business Select High Yield Savings          97,658.59
        Key Business Reward Checking                     125,172.71
        Key Business Signature Money Market Savings       36,024.34
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    314.00

     Total Current Assets                                312,631.38


   TOTAL ASSETS                                          312,631.38


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 2,086.56
           Debian Earmark                    63,369.81
           DebConf 11 Earmark                30,825.94
           Drizzle                              863.45
           Fluxbox                              995.00
           Freedesktop.org Earmark           12,835.80
           FreedomBox Foundation Earmark     20,105.69
           Gallery Earmark                    7,797.30
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   13,001.22
           Jenkins Earmark                   11,410.85
           LibreOffice Earmark               27,829.70
           madwifi-project.org Earmark        1,494.90
           OpenOffice.org Earmark            21,857.84
           OpenVAS                               45.71
           OpenWrt                            1,498.60
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                31,658.51
           Privoxy Earmark                      545.90
           The HeliOS Project                   227.82
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,871.08

        Total held in trust                              269,037.28

        General reserves                                  43,594.10


     Total Equity                                        312,631.38

   TOTAL LIABILITIES & EQUITY                            312,631.38

Martin asked if we had any tax related items that needed to be reported and Michael said that the deadline for our annual report (IRS Form 990) was May 15th and it was already in progress.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 9th February 2012:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes
Joerg JaspertYes
Robert BrockwayYes

Motion passed with a vote of 6 yes, 0 missing.

Any other business

Jonathan stated he'd looked at the membership cleanup work (trimming down the contributing member list to include only those still active), but that the number of members requiring to be polled was high enough that doing so via email responses didn't seem reasonable. There was some discussion about either extending the web interface to allow an "I'm still interested" indication, or some sort of email processing script.

Adjournment

The meeting was adjourned until Thursday, April 12th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz