Board Meeting, June 14th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)

Board members partially present

  • None

Board members absent with regrets

  • Martin Zobel-Helas (zobel)

Board members absent

  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • Luca Filipozzi (luca)
  • Bradley M. Kuhn (bkuhn)
  • Kåre Thor Olsen (Kaare)
  • Stefano Sabatini (saste)

These are the minutes for the June 14th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale had nothing in particular to report this month.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period April 01, 2012 - April 30, 2012

 Income
   Ordinary Income
        Arch Linux                         360.00
        DebConf 12                       5,110.00
        Debian                           3,803.50
        Drizzle                            150.00
        FreeDesktop.org                 27,000.00
        Gallery                             50.00
        Jenkins                            100.00
        LibreOffice                        110.00
        PostgreSQL                         500.00
        Privoxy                             25.00
        SPI General                        205.76
        SPI 5%                             271.80
        The HeliOS Project                 200.00
        YafaRay Code Sprint                127.50
        YafaRay                             10.00

        Total Ordinary Income           38,023.56
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           0.77
        Chase BusinessClassic Checking       0.54
        Chase Bus Select High Yield Savings 12.41

        Total Interest Income               13.72
                                            -----

   Gross Income                         38,037.28
                                        ---------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            18.60
          SPI 5%                     18.00

          Total Arch Linux Exp       36.60
                                     -----

        DebConf 11
          Travel Reimbursement      119.09

          Total DebConf 11 Exp      119.09
                                    ------

        DebConf 12
          Processing Fees             5.10

          Total DebConf 12 Exp        5.10
                                      ----

        Debian
          Debit Card Fee              3.00
          Processing Fees            99.84
          SPI 5%                    190.18
          Travel Reimbursement
            (GSoC)                  500.00

          Total Debian Exp          793.02
                                    ------

        Drizzle
          Processing Fees             6.35
          SPI 5%                      7.50

          Total Drizzle Exp          13.85
                                     -----

        freedesktop.org (fd.o)
          Travel Reimbursement    4,467.32

          Total fd.o Exp          4,467.32
                                  --------

        Gallery
          Processing Fees             1.13
          SPI 5%                      2.50

          Total Gallery Exp           3.63
                                      ----

        Haskell
          Hosting Fees               54.51

          Total Haskell Exp          54.51
                                     -----

        Jenkins
          Processing Fees             4.35
          SPI 5%                      5.00

          Total Jenkins Exp           9.35
                                      ----


        LibreOffice
          Processing Fees             5.10
          SPI 5%                      5.50
          Travel Reimbursement    1,832.13

          Total LibreOffice Exp   1,842.73
                                  --------

        OpenWrt
          Transfer to FFIS
           (hosting)                666.67

          Total OpenWrt Exp         666.67
                                    ------

        PostgreSQL
          Graphics Design           160.00
          Legal Fees              1,277.66
          Processing Fees            11.25
          SPI 5%                     25.00
          Travel Reimbursement    1,569.72

          Total PostgreSQL Exp    3,043.63
                                  --------

        Privoxy
          Processing Fees             1.35
          SPI 5%                      1.25

          Total Privoxy Exp           2.60
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          SSL Cert
            Wikimedia Elections      49.99
          Transaction Fees           46.61
          Transfer to FFIS
            OpenJDK Dev Room
            FOSDEM                4,315.85

          Total SPI Exp           4,442.40
                                  --------

        The HeliOS Project
          Expense reimbursement     819.08
          Processing Fees             2.70
          SPI 5%                     10.00

          Total HeliOS Exp          831.78
                                    ------

        YafaRay Code Sprint
          Processing Fees             7.20
          SPI 5%                      6.38

          Total YafaRay CS Exp       13.58
                                     -----

        YafaRay
          Processing Fees             0.75
          SPI 5%                      0.50

          Total YafaRay Exp           1.25
                                      ----


        Total Expenses           16,347.11
                                 ---------

        Net Income               21,690.17
                                 =========


Balance Sheet as of April 30, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      65,624.79
        Chase Business Select High Yield Savings          97,683.01
        Key Business Reward Checking                     142,300.61
        Key Business Signature Money Market Savings       36,026.56
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    308.00

     Total Current Assets                                355,349.12


   TOTAL ASSETS                                          355,349.12


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 2,877.30
           Debian Earmark                    87,202.28
           DebConf 11 Earmark                29,251.50
           DebConf 12 Earmark                 5,104.90
           Drizzle                            1,104.10
           Fluxbox                              995.00
           Freedesktop.org Earmark           35,390.88
           FreedomBox Foundation Earmark     20,105.69
           Gallery Earmark                    7,940.36
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   12,892.26
           Jenkins Earmark                   11,501.50
           LibreOffice Earmark               24,795.42
           madwifi-project.org Earmark        1,494.90
           OpenOffice.org Earmark            21,857.84
           OpenVAS                               45.71
           OpenWrt                              831.93
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                29,919.75
           Privoxy Earmark                      568.30
           The HeliOS Project                   952.69
           Tux4Kids Earmark                   8,788.85
           YafaRay Code Sprint Earmark          345.13
           YafaRay Earmark                    4,892.78

        Total held in trust                              315,785.82

        General reserves                                  39,563.30


     Total Equity                                        355,349.12

   TOTAL LIABILITIES & EQUITY                            355,349.12

Michael had not yet prepared the report for May, but stated it would be available shortly after the meeting.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 12th April 2012:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes

Motion passed with a vote of 6 yes, 0 abstain, 0 missing.

Vote on Meeting Minutes for 17th May 2012:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Abstain
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes

Motion passed with a vote of 5 yes, 1 abstain, 0 missing.

Items up for discussion

Resolution 2012-05-17.mcs.1: Removal of OpenOffice.org as associated project

Vote on 2012-05-17.mcs.1: Removal of OpenOffice.org as associated project

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes

Motion passed with a vote of 6 yes, 0 abstain, 0 missing.

Resolution 2012-05-25.rtb.1: FFmpeg as SPI associated project

Vote on 2012-05-25.rtb.1: FFmpeg as SPI associated project

The was some discussion about the concerns Ian Jackson raised about the wording of the resolution. The general feeling was that if this was a problem it was with the resolution template rather than specific to FFmpeg.

Clint AdamsNo
Jonathan McDowellYes
Michael Schultheiss Yes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes

Motion passed with a vote of 5 yes, 0 abstain, 1 missing.

saste accepted the invitation on behalf of FFmpeg during the meeting.

Any other business

The upcoming election was discussed; both Jonathan and Michael's terms are expiring this year, meaning there are 2 seats available. Martin has agreed to run the voting process this year. Joshua's recent lack of attendance came up, as it has prevented us making quorum on occasion. Jonathan agreed to contact him to make sure he was receiving meeting notices ok. No progress has been made on cleaning up the active membership list. There was an outstanding request from Debian for financial audit information. Michael was working on it and was going to provide an initial subset of the information to help them get moving.

Adjournment

The meeting was adjourned until Thursday, July 12th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz

Appendix B: Resolutions

Resolution 2012-05-17.mcs.1: Removal of OpenOffice.org as associated project

WHEREAS

 1. OpenOffice.org has joined the Apache Software Foundation and no longer
    wishes to be an SPI affiliated project.

THE SPI BOARD RESOLVES THAT

 1.  SPI shall remove OpenOffice.org's affiliated status.
 2.  SPI shall transfer the balance of OpenOffice.org's earmarked funds
     to the Apache Software Foundation for earmarked use of the Apache
     OpenOffice project.

Resolution 2012-05-25.rtb.1: FFmpeg as SPI associated project

WHEREAS

1. FFmpeg is a substantial and significant Free Software project.

2. The FFmpeg developers would like SPI's support and assistance,
    including taking Donations, Holding Funds and legal assistance.

THE SPI BOARD RESOLVES THAT

3. FFmpeg is formally invited to become an SPI Associated Project,
    according to the SPI Framework for Associated Projects, SPI Resolution
    1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found
    at http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/

4. Stefano Sabatini is recognised by SPI as the authoritative decision
    maker and SPI liaison for FFmpeg.  Successors will be appointed
    following a consensus on the ffmpeg-devel@ffmpeg.org mailing list.  If
    a consensus cannot be achieved an election for the SPI liaison will be
    held among members of the ffmpeg-devel@ffmpeg.org mailing list.

5. This invitation will lapse, if not accepted, 60 days after it is
    approved by the SPI Board.