Annual General Meeting, July 12th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Clint Adams (Clint)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Phil Brooke (philb208)
  • Luca Filipozzi (luca)
  • Pace Willisson (pacew)

These are the minutes for the July 12th, 2012 SPI Annual General Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale reported that several of the board were present at DebConf12 in Managua, Nicaragua. There was an SPI BoF scheduled for 10am local time (the video is available here)

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period June 01, 2012 - June 30, 2012

 Income
   Ordinary Income
        Arch Linux                       1,653.42
        DebConf 12                      20,946.00
        Debian                             761.00
        FFmpeg                               3.14
        FreedomBox Foundation               10.00
        Gallery                             20.00
        Jenkins                             25.00
        LibreOffice                         75.00
        PostgreSQL                         150.81
        SPI General                        325.00
        SPI 5%                             138.62
        The HeliOS Project                 149.00
        YafaRay Code Sprint                 25.00

        Total Ordinary Income           24,281.99
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           0.59
        Chase BusinessClassic Checking       0.57
        Chase Bus Select High Yield Savings 11.62

        Total Interest Income               12.78
                                            -----

   Gross Income                         24,294.77
                                        ---------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            69.99
          SPI 5%                     82.67

          Total Arch Linux Exp      152.66
                                    ------

        DebConf 12
          Processing Fees           248.70
          Transfer to ISIC       17,074.50

          Total DebConf 12 Exp   17,323.20
                                 -- ------

        Debian
          Debit Card Fee              3.00
          Processing Fees            31.19
          Server hardware        11,781.29
          SPI 5%                     38.05

          Total Debian Exp       11,853.53
                                 ---------

        FFmpeg
          Processing Fees             0.48
          SPI 5%                      0.16

          Total FFmpeg Exp            0.64
                                      ----

        FreedomBox Foundation
          Processing Fees             0.75
          SPI 5%                      0.50

          Total FreedomBox Exp        1.25
                                      ----

        freedesktop.org (fd.o)
          Travel Reimbursement    7,777.65

          Total fd.o Exp          7,777.65
                                  --------

        Gallery
          Processing Fees             0.80
          SPI 5%                      1.00

          Total Gallery Exp           1.80
                                      ----

        Haskell
          Hosting Fees               52.75

          Total Haskell Exp          52.75
                                     -----

        Jenkins
          Processing Fees             1.35
          SPI 5%                      1.25

          Total Jenkins Exp           2.60
                                      ----


        LibreOffice 
          Processing Fees             4.05
          SPI 5%                      3.75
          Travel reimbursement      481.14

          Total LibreOffice Exp     488.94
                                    ------

        OpenOffice.org
          Transfer to Apache
            Software Foundation  21,857.84

          Total OO.o Exp         21,857.84
                                 ---------

        PostgreSQL
          Processing Fees             5.33
          SPI 5%                      7.54
          Travel Reimbursement    1,070.64

          Total PostgreSQL Exp    1,083.51
                                  --------

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           63.64

          Total SPI Exp              93.59
                                     -----

        The HeliOS Project
          Expense reimbursement     977.09
          Processing Fees             2.66
          SPI 5%                      7.45

          Total HeliOS Exp          987.20
                                    ------

        YafaRay Code Sprint
          Processing Fees             1.35
          SPI 5%                      1.25

          Total YafaRay CS Exp        1.60
                                      ----


        Total Expenses           61,678.76
                                 ---------

        Net Income              (37,383.99)
                                ===========


Balance Sheet as of June 30, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      76,300.65
        Chase Business Select High Yield Savings          97,707.05
        Key Business Reward Checking                      89,351.24
        Key Business Signature Money Market Savings       36,027.76
        Key Express Checking                               1,040.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    302.00

     Total Current Assets                                314,135.61


   TOTAL ASSETS                                          314,135.61


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 4,593.31
           Debian Earmark                    71,606.10
           DebConf 11 Earmark                29,251.50
           DebConf 12 Earmark                21,851.35
           Drizzle                            1,117.40
           FFmpeg                                 2.50
           Fluxbox                              995.00
           Freedesktop.org Earmark           21,232.95
           FreedomBox Foundation Earmark     20,114.44
           Gallery Earmark                    7,958.56
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   12,786.70
           Jenkins Earmark                    6,575.67
           LibreOffice Earmark               24,517.28
           madwifi-project.org Earmark        1,494.90
           OpenVAS                               45.71
           OpenWrt                              833.83
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                26,125.77
           Privoxy Earmark                      568.30
           The HeliOS Project                   225.64
           Tux4Kids Earmark                   8,788.85
           YafaRay Code Sprint Earmark          768.58
           YafaRay Earmark                    4,892.78

        Total held in trust                              273,273.87

        General reserves                                  40,861.74


     Total Equity                                        314,135.61

   TOTAL LIABILITIES & EQUITY                            314,135.61

Michael noted that the OpenOffice.Org funds had been transferred to the Apache Software Foundation as per their request/last month's resolution.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 14th June 2012:

Jonathan McDowellYes
Michael Schultheiss Yes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes
Joshua D. DrakeYes
Jimmy KaplowitzYes
Martin Zobel-HelasAbstain

Motion passed with a vote of 7 yes, 1 abstain, 0 missing.

Any other business

There was a discussion about the ongoing Debian audit request for SPI records related to Debian. There have been delays in this and Robert suggested getting a CPA to help if it was a proper audit. Martin Michlmayr (one of the Debian audit team) was suggested as someone who may be able to help in this case. Some discussion about confidentiality of other projects occurred and Joerg volunteered to help Michael produce some data that had non Debian information stripped out.

Martin pointed out nominations for the SPI board election were still open and we had already received 3 nominations for the 2 available seats.

Joerg asked Joshua about his recent lack of attendance. Joshua stated he'd been trying to make the meetings but missing them due to other events. He's hoping to improve from here on out.

Jonathan mentioned that some limited progress had been made around sorting out the members.spi-inc.org interface and expiring inactive members; the source is now in git and had started to be looked at in terms of the modifications required. Also he reported he'd started the annual report and asked Bdale and Michael if they could provide their sections directly to the copy already in spiwww git.

Adjournment

The meeting was adjourned until Thursday, August 9th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2009
Jonathan McDowellSecretary
July 2009
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz