Board Meeting, August 9th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxpoet)

Board advisors present

  • None

Registered guests present

  • None

These are the minutes for the August 9th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale reported that an SPI BoF had taken place at DebConf 12 in July. A video is available. He also informed us that he was taking early retirement from HP at the end of August.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period July 01, 2012 - July 31, 2012

 Income
   Ordinary Income
        Arch Linux                         151.00
        DebConf 12                       2,750.00
        Debian                             686.00
        FFmpeg                              61.00
        freedesktop.org                     11.00
        Jenkins                            850.00
        LibreOffice                         50.00
        OpenWrt                              3.00
        PostgreSQL                         270.00
        SPI General                         50.00
        SPI 5%                             113.40
        The HeliOS Project                 186.00

        Total Ordinary Income            5,181.40
                                         --------

   Interest Income
        Key Bank Money Mkt Savings           0.61
        Chase BusinessClassic Checking       0.33
        Chase Bus Select High Yield Savings 27.14

        Total Interest Income               28.08
                                            -----

   Gross Income                          5,209.48
                                         --------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees             8.14
          SPI 5%                      7.55

          Total Arch Linux Exp       15.69
                                     -----

        DebConf 12
          Processing Fees            30.70
          Transfer to ISIC       23,900.00

          Total DebConf 12 Exp   23,930.70
                                 ---------

        Debian
          Debit Card Fee              3.00
          Processing Fees            31.73
          Server hardware         1,516.27
          SPI 5%                     34.30
          Travel reimbursement    1,664.56

          Total Debian Exp        3,249.86
                                  --------

        FFmpeg
          Processing Fees             3.14
          SPI 5%                      3.05

          Total FFmpeg Exp            6.19
                                      ----

        freedesktop.org (fd.o)
          Processing Fees             0.79
          SPI 5%                      0.55

          Total fd.o Exp              1.34
                                      ----


        Haskell
          Hosting Fees               51.03
          Reimbursement              53.89

          Total Haskell Exp         104.92
                                    ------

        Jenkins
          Processing Fees            35.05
          SPI 5%                     42.50

          Total Jenkins Exp          77.55
                                     -----


        LibreOffice
          Processing Fees             2.35
          SPI 5%                      2.50

          Total LibreOffice Exp       4.85
                                      ----

        OpenWrt
          Processing Fees             0.39
          SPI 5%                      0.15

          Total OpenWrt Exp           0.54
                                      ----


        PostgreSQL
          Processing Fees             6.78
          SPI 5%                     13.50

          Total PostgreSQL Exp       20.28
                                     -----

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           18.94

          Total SPI Exp              48.89
                                     -----

        The HeliOS Project
          Expense reimbursement     240.00
          Processing Fees             4.49
          SPI 5%                      9.30

          Total HeliOS Exp          253.79
                                    ------


        Total Expenses           27,714.60
                                 ---------

        Net Income              (22,533.20)
                                ===========


Balance Sheet as of July 31, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      22,479.34
        Chase Business Select High Yield Savings         153,734.19
        Key Business Reward Checking                      64,254.13
        Key Business Signature Money Market Savings       36,028.37
        Key Express Checking                               1,040.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    299.00

     Total Current Assets                                291,241.94


   TOTAL ASSETS                                          291,241.94


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 4,728.62
           Debian Earmark                    72,292.10
           DebConf 11 Earmark                29,251.50
           DebConf 12 Earmark                   670.65
           Drizzle                            1,117.40
           FFmpeg                                57.31
           Fluxbox                              995.00
           Freedesktop.org Earmark           21,242.61
           FreedomBox Foundation Earmark     20,114.44
           Gallery Earmark                    7,958.56
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   12,681.78
           Jenkins Earmark                    7,348.12
           LibreOffice Earmark               24,562.43
           madwifi-project.org Earmark        1,494.90
           OpenVAS                               45.71
           OpenWrt                              836.29
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                26,375.49
           Privoxy Earmark                      568.30
           The HeliOS Project                   157.85
           Tux4Kids Earmark                   8,788.85
           YafaRay Code Sprint Earmark          768.58
           YafaRay Earmark                    4,892.78

        Total held in trust                              253,876.02

        General reserves                                  37,365.92


     Total Equity                                        291,241.94

   TOTAL LIABILITIES & EQUITY                            291,241.94

Secretary's report

Jonathan reported he'd had contact about SPI being part of the Chase Community Giving program, and it looked like we were eligible. He also commented on getting the annual report completed, still needing contributions from Bdale and Michael.

Outstanding minutes

Vote on Meeting Minutes for 12th July 2012:

Clint AdamsAbstain
Jonathan McDowellYes
Michael Schultheiss Yes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes
Martin Zobel-HelasYes
Jimmy KaplowitzYes

Motion passed with a vote of 7 yes, 1 abstain, 0 missing.

Appointment of board officers

Both Martin and Jonathan stood for the position of secretary, leading to a vote for the position.

Vote for SPI secretary board officer position:

Clint AdamsJonathan
Jonathan McDowellAbstain
Michael Schultheiss Jonathan
Joerg JaspertJonathan
Robert BrockwayJonathan
Bdale GarbeeJonathan
Martin Zobel-HelasAbstain
Jimmy KaplowitzJonathan

Jonathan was elected with 6 votes, 2 abstentions.

The other board positions were uncontested.

Vote to accept the continuation of Bdale, Joerg and Michael as President, Vice President and Treasurer for the following year:

Clint AdamsYes
Jonathan McDowellYes
Michael Schultheiss Yes
Joerg JaspertYes
Robert BrockwayYes
Bdale GarbeeYes
Martin Zobel-HelasYes
Jimmy KaplowitzYes

Motion passed with a vote of 8 yes, 0 abstain, 0 missing.

Any other business

There was further discussion about the status of debian.eu, which is subject to an abusive registration at present. Michael indicated he'd sent an initial batch of data to the Debian auditors. Robert queried informal discussions about extending the board. It was pointed out we can extend the board to 12 without needing any bylaws amendments, but that it would make it harder for us to achieve meeting quorum.

Adjournment

The meeting was adjourned until Thursday, September 13th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz