Board Meeting, October 11th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxpoet)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Joerg Jaspert (Ganneff) (Vice President)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • Josh Berkus (jberkus)
  • David Graham (cdlu)
  • Hilmar Lapp (drycafe)
  • Kåre Thor Olsen (Kaare)

These are the minutes for the October 11th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale had nothing to report.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period September 01, 2012 - September 30, 2012

 Income
   Ordinary Income
        Arch Linux                         409.09
        Debian                           9,112.39
        FFmpeg                              18.00
        Gallery                            110.00
        LibreOffice                     20,340.00
        OpenWrt                             10.00
        PostgreSQL                         530.00
        SPI General                        149.55
        SPI 5%                              88.75
        The HeliOS Project                  25.00
        YafaRay                          2,500.00

        Total Ordinary Income           35,074.78
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           0.59
        Chase BusinessClassic Checking       0.18
        Chase Bus Select High Yield Savings 29.45

        Total Interest Income               30.22
                                            -----

   Gross Income                         35,105.00
                                        ---------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            19.86
          SPI 5%                     20.45

          Total Arch Linux Exp       40.32
                                     -----

        Debian
          Debit Card Fee              3.00
          JP Trademark Fee          494.48
          Postage                    29.25
          Processing Fees            15.50
          SPI 5%                     15.05
          Travel Reimbursement
            (GSoC)                1,018.86

          Total Debian Exp        1,576.09
                                  --------

        FFmpeg
          Processing Fees             1.77
          SPI 5%                      0.90

          Total FFmpeg Exp            2.67
                                      ----

        Gallery
          Processing Fees             3.18
          SPI 5%                      5.50

          Total Gallery Exp           8.68
                                      ----

        Haskell
          Hosting Fees               55.03

          Total Haskell Exp          55.03
                                     -----

        Jenkins
          Shirts/Stickers           620.23

          Total Jenkins Exp         620.23
                                    ------


        LibreOffice 
          Processing Fees            14.00
          SPI 5%                     17.00
          Travel Reimbursement    2,600.76

          Total LibreOffice Exp   2,631.76
                                  --------

        OpenWrt
          Processing Fees             0.75
          SPI 5%                      0.50

          Total OpenWrt Exp           1.25
                                      ----


        PostgreSQL
          Processing Fees            12.98
          SPI 5%                     26.50

          Total PostgreSQL Exp       39.48
                                     -----

        SPI
          PaySimple Monthly Fee      29.95
          Registered Agent Fees     371.00
          Transaction Fees           16.99

          Total SPI Exp             417.94
                                    ------

        The HeliOS Project
          Expense Reimbursement     335.70
          Processing Fees             1.35
          SPI 5%                      1.25

          Total HeliOS Exp          338.30
                                    ------

       YafaRay
         Processing Fees            100.35

         Total YafaRay              100.35
                                    ------

        Total Expenses            5,832.10
                                  --------

        Net Income               29,272.90
                                 =========


Balance Sheet as of September 30, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      24,760.46
        Chase Business Select High Yield Savings         153,796.24
        Key Business Reward Checking                      77,761.39
        Key Business Signature Money Market Savings       36,029.57
        Key Express Checking                               5,035.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    293.00

     Total Current Assets                                311,082.57


   TOTAL ASSETS                                          311,082.57


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 5,466.16
           Debian Earmark                    77,931.85
           DebConf 12 Earmark                25,715.15
           Drizzle                            1,367.30
           FFmpeg                                72.64
           Fluxbox                              995.00
           Freedesktop.org Earmark           21,242.61
           FreedomBox Foundation Earmark     20,114.44
           Gallery Earmark                    8,059.88
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   12,575.64
           Jenkins Earmark                    6,763.59
           LibreOffice Earmark               39,419.74
           madwifi-project.org Earmark        1,494.90
           OpenVAS                               45.71
           OpenWrt                              848.84
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                27,068.61
           Privoxy Earmark                      572.50
           The HeliOS Project                    97.75
           Tux4Kids Earmark                   8,788.85
           YafaRay Code Sprint Earmark          769.14
           YafaRay Earmark                    7,234.66

        Total held in trust                              273,571.71

        General reserves                                  37,510.86

     Total Equity                                        311,082.57

   TOTAL LIABILITIES & EQUITY                            311,082.57

There was a query about whether our federal filing was due and Michael confirmed it had been filed but not yet placed on the website.

Secretary's report

Jonathan reported our first external website patch submission; just some minor cleanups, but appreciated.

Outstanding minutes

Vote on Meeting Minutes for 13th September 2012:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeYes
Bdale GarbeeYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 8 yes, 0 missing.

Items up for discussion

Resolution 2012-09-28.jb.1: Open Bioinformatics Foundation as associated project

Vote on 2012-09-13.bg.1: Open Bioinformatics Foundation as associated project

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeYes
Bdale GarbeeYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 8 yes, 0 missing.

Hilmar Lapp from the Open Bioinformatics Foundation was on channel and accepted SPI's invitation to become an associated project on behalf of the Open Bioinformatics Foundation.

Any other business

There was a desire to help lighten the workload of the treasurer. A suggestion was made that if all requests went through RT then other board members could help out. Josh Berkus, already acting as assistant treasurer, indicated he would be prepared to take on more if it was in RT would he could see it. The topic of a professional bookkeeping service to help out with routine processing of data was also brought up again.

This also lead to discussion about the outstanding request from Debian for some audit related data. It was indicated this should be completed by the end of October. Bdale stated that no matter what the underlying reason we should be doing better and should review our processes to see how we can approve.

Finally the topic of our infrastructure being unreliable was brought up; both lists and RT have had reliability issues which has not helped with improving our communication and moving treasurer related tasks into RT. It was suggested there were already some plans to move things around to be more reliable.

Adjournment

The meeting was adjourned until Thursday, November 8th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.

(There was some discussion about this being after the end of summer time for Europe/the US and so would be an hour earlier for those located there, but it was decided to leave the time alone for the moment.)

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz

Appendix B: Resolutions

Resolution 2012-09-28.jb.1: Open Bioinformatics Foundation as associated project

WHEREAS

1. Open Bioinformatics Foundation (hereafter OBF) is a substantial and
   significant Free Software project.

2. OBF developers would like SPI's support and assistance, including
   taking donations, and holding trademarks and domain names.

THE SPI BOARD RESOLVES THAT

3. OBF is formally invited to become an SPI Associated Project,
   according to the SPI Framework for Associated Projects, SPI Resolution
   1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found
   at http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/

4. The president of the OBF is recognized by SPI as the SPI liaison for
   OBF.  At the time of this resolution, that president is Hilmar Lapp.
   This president is elected according to the bylaws at:
   http://www.open-bio.org/wiki/File:OBF-Bylaws.pdf

5. This invitation will lapse, if not accepted, 60 days after it is
   approved by the SPI Board.