Board meeting, November 8th, 2012
Board members present
- Michael Schultheiss (schultmc) (Treasurer)
- Joerg Jaspert (Ganneff) (Vice President)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Jimmy Kaplowitz (Hydroxide)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- Bdale Garbee (bdale) (President)
Board members absent
- Joshua D. Drake (linuxpoet)
Board advisors present
- None
Registered guests present
- Josh Berkus (jberkus)
- Gregers Petersen (glp)
These are the minutes for the November 8th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale was not present and there was therefore no president's report.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period October 01, 2012 - October 31, 2012
Income
Ordinary Income
Arch Linux 1,360.00
Debian 3,007.00
FFmpeg 160.00
freedesktop.org 105.00
Gallery 5.00
LibreOffice 1,300.60
OpenWrt 192.00
PostgreSQL 20.00
SPI General 10,114.55
SPI 5% 305.23
The HeliOS Project 55.00
Total Ordinary Income 16,624.38
---------
Interest Income
Key Bank Money Mkt Savings 0.61
Chase BusinessClassic Checking 0.29
Chase Bus Select High Yield Savings 34.71
Total Interest Income 35.61
-----
Gross Income 16,659.99
---------
Expenses
Ordinary Expenses
Arch Linux
Processing Fees 62.10
SPI 5% 68.00
Total Arch Linux Exp 130.10
------
Debian
Debit Card Fee 3.00
Processing Fees 124.88
SPI 5% 145.35
Total Debian Exp 273.23
------
Drizzle
Trademark registration 275.00
Total Drizzle Exp 275.00
------
FFmpeg
Processing Fees 7.80
SPI 5% 8.00
Total FFmpeg Exp 15.80
-----
freedesktop.org
Processing Fees 4.90
SPI 5% 5.25
Total fd.o Exp 10.15
-----
Gallery
Processing Fees 0.46
SPI 5% 0.25
Total Gallery Exp 0.71
----
Haskell
Hosting Fees 54.19
Total Haskell Exp 54.19
-----
LibreOffice
Processing Fees 53.42
SPI 5% 65.03
Total LibreOffice Exp 118.45
------
OpenWrt
Processing Fees 8.30
SPI 5% 9.60
Total OpenWrt Exp 17.90
-----
PostgreSQL
Processing Fees 1.33
SPI 5% 1.00
Travel Reimbursement 2,919.00
Total PostgreSQL Exp 2,921.33
--------
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 402.30
Total SPI Exp 432.25
------
The HeliOS Project
Expense Reimbursement 179.17
Processing Fees 3.25
SPI 5% 2.75
Total HeliOS Exp 185.17
------
YafaRay
Travel Fees 13.99
Total YafaRay 13.99
-----
Total Expenses 4,448.27
--------
Net Income 12,211.72
=========
Balance Sheet as of October 31, 2012
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 39,683.38
Chase Business Select High Yield Savings 153,830.95
KeyBank Basic Business Checking 2,000.00
Key Business Reward Checking 72,551.70
Key Business Signature Money Market Savings 36,030.18
Key Express Checking 5,030.76
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 290.00
Total Current Assets 322,823.12
TOTAL ASSETS 322,823.12
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 100.33
Arch Linux Earmark 6,696.06
Debian Earmark 80,665.62
DebConf 12 Earmark 25,715.15
Drizzle 1,092.30
FFmpeg 216.84
Fluxbox 995.00
Freedesktop.org Earmark 21,337.46
FreedomBox Foundation Earmark 20,114.44
Gallery Earmark 8,064.17
GNU TeXmacs Earmark 162.90
Haskell Earmark 12,521.45
Jenkins Earmark 6,763.59
LibreOffice Earmark 40,601.89
madwifi-project.org Earmark 1,494.90
OpenVAS 45.71
OpenWrt 1,022.94
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 24,177.28
Privoxy Earmark 572.50
The HeliOS Project (32.42)
Tux4Kids Earmark 8,788.85
YafaRay Code Sprint Earmark 769.14
YafaRay Earmark 7,220.67
Total held in trust 275,770.29
General reserves 47,052.83
Total Equity 322,823.12
TOTAL LIABILITIES & EQUITY 322,823.12
Michael expressed a wish to publicly thank Google for their generous donation of $10,000 to the general SPI fund. Jimmy queried how we were currently accounting for payments fro Click&Pledge and PaySimple. Michael indicated that we were getting direct deposits from these payment provides nowadays, and that there was no longer a long delay due to a need to receive and process a paper check.
Secretary's report
Jonathan reported that he'd had confirmation we'd be receiving $335.30 from the Chase Giving program at some point.
Outstanding minutes
Vote on Meeting Minutes for 11th October 2012:
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joerg Jaspert | Abstain |
Motion passed with a vote of 6 yes, 1 abstain, 0 missing.
Any other business
There was further discussion about obtaining the use of a bookkeeping service to help lighten the workload of the treasurer. It was suggested a New York based service may make sense as we are incorporated there, but Michael stated that the amount of NY specific work was minimal. Josh Berkus offered to contact the bookkeeper that PostgreSQL Experts use and see if they had the resources to help us out and how much that would cost.
Robert asked for confirmation that requests to the treasurer for reimbursement should be sent to the RT alias. It was agreed that this was the appropriate place.
Some discussion took place about accounting software. Currently Michael is mainly using spreadsheets. Josh indicated that the lead developer for LedgerSMB had expressed a willingness to help adapt it to SPI's needs. Martin suggested the use of Tryton.
Adjournment
The meeting was adjourned until Thursday, December 13th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2012 | Jonathan McDowell | Secretary |
| July 2012 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |