Board Meeting, December 13th, 2012

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Joshua D. Drake (linuxpoet)
  • Robert Brockway (Solver)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)
  • MJ Ray (slef)

These are the minutes for the December 13th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale reported that he was pleased to talk to contributing members at Linuxcon Europe in Barcelona and FOSS Con Korea 2012. He was also looking forward to LCA in late January and FOSDEM in early February. He had also had some interactions about other matters with Bradley Kuhn and indicated that we still have a strong working relationship.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period November 01, 2012 - November 30, 2012

 Income
   Ordinary Income
        Arch Linux                         825.00
        DebConf 12                           6.00
        DebConf 13                      26,500.00
        Debian                           1,624.56
        FFmpeg                             282.00
        freedesktop.org                     18.00
        Gallery                             15.00
        Jenkins                            305.00
        LibreOffice                        408.00
        OpenWrt                            140.48
        PostgreSQL                         140.00
        Privoxy                              5.00
        SPI General                        989.25
        SPI 5%                             201.80
        The HeliOS Project                  40.00
        TideSDK                            138.00
        YafaRay Code Sprint 2012            95.00
        YafaRay                            854.89

        Total Ordinary Income           32,617.18
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           0.59
        Chase BusinessClassic Checking       0.34
        Chase Bus Select High Yield Savings 31.57

        Total Interest Income               32.50
                                            -----

   Gross Income                         32,649.68
                                        ---------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            38.25
          SPI 5%                     41.25

          Total Arch Linux Exp       79.50
                                     -----

        DebConf 12
          Processing Fees             0.59

          Total DC12 Exp              0.59
                                      ----

        Debian
          Debit Card Fee              3.00
          Processing Fees            56.76
          SPI 5%                     81.23

          Total Debian Exp          133.24
                                    ------


        FFmpeg
          Processing Fees            11.98
          SPI 5%                     14.10

          Total FFmpeg Exp           26.08
                                     -----

        freedesktop.org       
          Processing Fees             1.77
          SPI 5%                      0.90

          Total fd.o Exp              2.67
                                      ----

        Gallery
          Processing Fees             1.04
          SPI 5%                      0.75

          Total Gallery Exp           1.79
                                      ----

        Haskell
          Hosting Fees               52.80

          Total Haskell Exp          52.80
                                     -----

        Jenkins
          Processing Fees           13.95
          SPI 5%                    15.25

          Total Jenkins Exp         29.20
                                    -----

        LibreOffice 
          Processing Fees            53.42
          SPI 5%                     65.03
          Travel Reimbursement    2,773.10

          Total LibreOffice Exp   2,891.55
                                  --------

        OpenWrt
          Processing Fees             6.59
          SPI 5%                      7.02

          Total OpenWrt Exp          13.61
                                     -----

        PostgreSQL
          Processing Fees             5.25
          SPI 5%                      7.00

          Total PostgreSQL Exp       12.25
                                     -----

        Privoxy
          Processing Fees             0.55
          SPI 5%                      0.25

          Total Privoxy Exp           0.80
                                      ----


        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           30.83

          Total SPI Exp              60.78
                                     -----

        The HeliOS Project
          Processing Fees             2.30
          SPI 5%                      2.00

          Total HeliOS Exp            4.30
                                      ----

       TideSDK
         Processing Fees              5.56
         SPI 5%                       6.90

         Total TideSDK Exp           12.46
                                     -----

       YafaRay Code Sprint
         Processing Fees              4.50
         SPI 5%                       4.75
         Transfer to YafaRay        854.89

         Total YCS Exp              864.14
                                    ------

       YafaRay
         Copies                       2.13
         Food                       567.04
         Lodging                    413.79
         Postage                     66.92
         Transaction Fees            17.75
         Travel Expenses          1,878.59

         Total YafaRay            2,946.22
                                  --------

        Total Expenses            7,131.98
                                  --------

        Net Income               25,517.70
                                 =========


Balance Sheet as of November 30, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      43,443.17
        Chase Business Select High Yield Savings         153,862.52
        KeyBank Basic Business Checking                    1,353.69
        Key Business Reward Checking                      95,476.72
        Key Business Signature Money Market Savings       36,030.77
        Key Express Checking                               5,025.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    287.00

     Total Current Assets                                348,885.78


   TOTAL ASSETS                                          348,885.78


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      100.33
           Arch Linux Earmark                 7,441.56
           Debian Earmark                    82,156.94
           DebConf 12 Earmark                25,720.56
           DebConf 13 Earmark                26,500.00
           Drizzle                            1,092.30
           FFmpeg                               472.76
           Fluxbox                              995.00
           Freedesktop.org Earmark           21,352.79
           FreedomBox Foundation Earmark     20,114.44
           Gallery Earmark                    8,077.38
           GNU TeXmacs Earmark                  162.90
           Haskell Earmark                   12,468.65
           Jenkins Earmark                    7,039.39
           LibreOffice Earmark               38,118.34
           madwifi-project.org Earmark        1,494.90
           OpenVAS                               45.71
           OpenWrt                            1,149.81
           Open Voting Foundation Earmark       153.65
           OSUNIX                                 0.56
           Path64                                 9.31
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                24,305.03
           Privoxy Earmark                      576.70
           The HeliOS Project Earmark             3.28
           TideSDK Earmark                      125.54
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    5,129.34

        Total held in trust                              300,096.02

        General reserves                                  48,789.76

     Total Equity                                        348,885.78

   TOTAL LIABILITIES & EQUITY                            348,885.78

Michael indicated that the data request from Debian had nearly been completely dealt with.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Not everyone had been able to see the November meeting minutes, so voting on their approval was deferred.

Items up for discussion

Resolution 2012-12-09.jmd.1: 0 A.D. as associated project

Vote on 2012-12-09.jmd.1: 0 A.D. as associated project

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeYes
Bdale GarbeeYes
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 9 yes, 0 missing.

Resolution 2012-12-10.jrk.1: SproutCore as associated project

There was an amendment to the published resolution; the word "elect" was replaced with "appoint" when talking about the replacement liaison.

Vote on 2012-12-10.jrk.1: SproutCore as associated project

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeYes
Bdale GarbeeYes
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 9 yes, 0 missing.

Any other business

Jimmy reported he'd presented a quick intro to SPI at LISA '12 in San Diego, alongside Josh Berkus. He reported that this was similar in format to the intro at DebConf SPI BOFs, but with an additional slide to explain the reasons for SPI. There was talk about putting the slide deck (and others Bdale has used) up on the SPI website.

Martin said he'd had a conversation with maxx (one of the Debian auditors) about the creation of a European foundation for Open Source projects. They were currently investigating the legal issues and hoped to present details at DebConf13.

Adjournment

The meeting was adjourned until Thursday, January 10th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz

Appendix B: Resolutions

Resolution 2012-12-09.jmd.1: 0 A.D. as associated project

WHEREAS

1. 0 A.D. is a substantial and useful open source project.

2. The 0 A.D. developers would like SPI's support and assistance,
   including taking donations, holding funds and intangible assets,
   and providing legal assistance.

THE SPI BOARD RESOLVES THAT

3. 0 A.D. is formally invited to become an SPI Associated Project,
   according to the SPI Framework for Associated Projects, SPI
   Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of
   which can be found at

   http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1

4. Erik Johansson is recognised by SPI as the current SPI liaison for
   0 A.D. He will inform SPI of any change in the current liaison. In
   the event of his unavailability Aviv Sharon will act as his
   temporary replacement.

5. This invitation will lapse, if not accepted, 60 days after it is
   approved by the SPI Board.

Resolution 2012-12-10.jrk.1: SproutCore as associated project

WHEREAS

1. SproutCore is a substantial and useful open source project, specifically a
   JavaScript web application framework released under the MIT license.

2. The SproutCore developers would like SPI's support and assistance,
   including taking donations and holding funds and intangible assets.

THE SPI BOARD RESOLVES THAT

3. SproutCore is formally invited to become an SPI Associated Project,
   according to the SPI Framework for Associated Projects, SPI
   Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of
   which can be found at

   http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1

4. Tyler Keating is recognised by SPI as the current SPI liaison for SproutCore
   and will appoint his own replacement. If Tyler Keating is unable to act as
   liaison in the future and is unable or unwilling to elect a replacement,
   one of the Project Owners of SproutCore should be chosen by vote amongst the
   entire SproutCore Core Team (including Reviewers & Committers). The list of
   SproutCore Project Owners, Reviewers, and Committers is available at
   https://github.com/sproutcore/sproutcore/wiki/List-of-Collaborators.

5. This invitation will lapse, if not accepted, 60 days after it is
   approved by the SPI Board.