Board Meeting, January 10th, 2013

Board members present

  • Michael Schultheiss (schultmc) (Treasurer)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Joshua D. Drake (linuxpoet)
  • Robert Brockway (Solver)
  • Jimmy Kaplowitz (Hydroxide)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Bdale Garbee (bdale) (President)
  • Martin Zobel-Helas (zobel)

Board advisors present

  • None

Registered guests present

  • None

These are the minutes for the January 10th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale was not present so there was no president's report.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period December 01, 2012 - December 31, 2012

 Income
   Ordinary Income
        aptosid                             15.00
        Arch Linux                         950.62
        DebConf 13                      19,470.13
        Debian                           7,341.94
        Drizzle                              1.00
        FFmpeg                             307.00
        freedesktop.org                    122.00
        FreedomBox Foundation              506.00
        GNU TeXmacs                        101.00
        Jenkins                            545.00
        LibreOffice                        882.00
        Open Voting Foundation               1.00
        OpenVAS                              2.00
        OpenWrt                          1,774.00
        OSUNIX                               1.00
        Path64                               1.00
        PostgreSQL                       1,827.00
        Privoxy                            135.00
        SPI General                      1,599.55
        SPI 5%                             783.03
        The HeliOS Project               1,076.00
        TideSDK                             72.00

        Total Ordinary Income           37,513.27
                                        ---------

   Interest Income
        Key Bank Money Mkt Savings           0.61
        Chase BusinessClassic Checking       0.39
        Chase Bus Select High Yield Savings 32.62

        Total Interest Income               33.62
                                            -----

   Gross Income                         37,546.89
                                        ---------

 Expenses
  Ordinary Expenses

        aptosid
          Processing Fees            1.30
          SPI 5%                     0.75

          Total aptosid Exp          2.05
                                     ----

        Arch Linux
          Processing Fees            44.32
          SPI 5%                     47.53

          Total Arch Linux Exp       91.95
                                     -----

        DebConf 12
          To DC13                19,468.13
          Travel Reimbursement    5,737.00

          Total DC12 Exp         25,205.13
                                 ---------

        DebConf 13
          To DC13.ch             26,500.00
          Processing Fees             0.43
          Wire Fees                  22.00

          Total DC13 Exp         26,522.43
                                 ---------

        Debian
          debian.eu                 644.43
          Debit Card Fee              3.00
          Processing Fees           275.99
          SPI 5%                    367.10

          Total Debian Exp        1,290.52
                                  --------

        Drizzle
          Processing Fees             0.39
          SPI 5%                      0.05

          Total Drizzle Exp           0.44
                                      ----
        FFmpeg
          Processing Fees            11.08
          SPI 5%                     15.35

          Total FFmpeg Exp           26.43
                                     -----

        freedesktop.org
          Processing Fees             6.28
          SPI 5%                      6.10

          Total fd.o Exp             12.38
                                     -----

        FreedomBox
          Processing Fees             0.94
          SPI 5%                     25.30

          Total FreedomBox Exp       26.24

        GNU TeXmacs

          Processing Fees             4.74
          SPI 5%                      5.05

          Total Gallery Exp           9.79
                                      ----

        Haskell
          Hosting Fees               54.80

          Total Haskell Exp          54.80
                                     -----

        Jenkins
          Processing Fees           23.20
          SPI 5%                    28.25

          Total Jenkins Exp         51.45
                                    -----

        LibreOffice
          Processing Fees            41.58
          SPI 5%                     44.10
          Travel Reimbursement    7,106.96

          Total LibreOffice Exp   7,192.64
                                  --------

        Open Voting Foundation
          Processing Fees             0.39
          SPI 5%                      0.05

          Total OVF Exp               0.44
                                      ----

        OpenVAS
          Processing Fees             0.43
          SPI 5%                      0.10

          Total OpenVAS Exp           0.53
                                      ----

        OpenWrt
          Processing Fees            68.98
          SPI 5%                     88.70

          Total OpenWrt Exp         147.68
                                    ------

        OSUNIX
          Processing Fees             0.39
          SPI 5%                      0.05

          Total OSUNIX Exp            0.44
                                      ----

        Path64
          Processing Fees             0.39
          SPI 5%                      0.05

          Total Path64 Exp            0.44
                                      ----

        PostgreSQL
          Expense Reimbursement   1,356.95
          Processing Fees            57.21
          SPI 5%                     91.35

          Total PostgreSQL Exp    1,505.51
                                  --------

        Privoxy
          Processing Fees             6.80
          SPI 5%                      6.75

          Total Privoxy Exp          13.55
                                     -----


        SPI
          Copier Fee                  0.39
          PaySimple Monthly Fee      29.95
          Transaction Fees          101.35

          Total SPI Exp             131.69
                                    ------

        The HeliOS Project
          Processing Fees            44.44
          SPI 5%                     53.80

          Total HeliOS Exp           98.24
                                     -----

       TideSDK
         Processing Fees              2.67
         SPI 5%                       3.60

         Total TideSDK Exp            6.27
                                      ----

       YafaRay
         Domain registration         48.28
         External hard drive        199.18
         Transaction Fees             7.50

         Total YafaRay              254.96
                                    ------

        Total Expenses           62,646.00
                                  --------

        Net Income              (25,099.11)
                                 =========


Balance Sheet as of December 31, 2012

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      51,997.99
        Chase Business Select High Yield Savings         153,895.14
        KeyBank Basic Business Checking                    1,098.73
        Key Business Reward Checking                      57,107.99
        Key Business Signature Money Market Savings       36,031.38
        Key Express Checking                               5,020.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    284.00

     Total Current Assets                                318,842.14


   TOTAL ASSETS                                          318,842.14


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           aptosid Earmark                      113.28
           Arch Linux Earmark                 8,300.23
           Debian Earmark                    88,208.36
           DebConf 12 Earmark                   515.43
           DebConf 13 Earmark                19,447.70
           Drizzle                            1,092.86
           FFmpeg                               753.33
           Fluxbox                              995.00
           Freedesktop.org Earmark           21,462.41
           FreedomBox Foundation Earmark     20,594.20
           Gallery Earmark                    8,077.38
           GNU TeXmacs Earmark                  254.11
           Haskell Earmark                   12,413.85
           Jenkins Earmark                    7,532.94
           LibreOffice Earmark               31,807.70
           madwifi-project.org Earmark        1,494.90
           OpenVAS                               47.18
           OpenWrt                            2,776.13
           Open Voting Foundation Earmark       154.21
           OSUNIX                                 1.12
           Path64                                 9.87
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                24,626.52
           Privoxy Earmark                      698.15
           The HeliOS Project Earmark           981.04
           TideSDK Earmark                      191.27
           Tux4Kids Earmark                   8,788.85
           YafaRay Earmark                    4,874.38

        Total held in trust                              272,712.40

        General reserves                                  46,129.74

     Total Equity                                        318,842.14

   TOTAL LIABILITIES & EQUITY                            318,842.14

There was a query about the small processing fee for DebConf 13, but this was attributed to a $2 donation via Click 'n Pledge, and the rest being mostly a transfer from the DC12 to DC13 earmark.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 8th November 2012:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeAbstain
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Michael Schultheiss Yes

Motion passed with a vote of 6 yes, 1 abstain, 0 missing.

Vote on Meeting Minutes for 13th December 2012:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeAbstain
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Michael Schultheiss Yes

Motion passed with a vote of 6 yes, 1 abstain, 0 missing.

Any other business

No one had anything else to bring up for discussion.

Adjournment

The meeting was adjourned until Thursday, February 14th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz