Board meeting, May 9th, 2013
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Joshua D. Drake (linuxpoet)
- Martin Zobel-Helas (zobel)
Board members partially present
- Jimmy Kaplowitz (Hydroxide)
Board members absent with regrets
- None
Board members absent
- None
Board advisors present
- None
Registered guests present
- Luca Filipozzi (luca)
- David Graham (cdlu)
These are the minutes for the May 9th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale was pleased to have been able to review and comment on Bradley Kuhn's call to donations for a Free Software solution to the accounting needs of NPOs like SPI. He also noted he had submitted a request for an SPI BOF to the DebConf 13 organizers.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period April 01, 2013 - April 30, 2013
Income
Ordinary Income
ankur.org.in 1,000.00
Arch Linux 470.80
DebConf 13 12,907.84
Debian 11,861.79
Drizzle 4,500.00
FFmpeg 110.00
freedesktop.org 100.00
FreedomBox Foundation 4,000.00
Haskell 5,368.60
Jenkins 90.00
LibreOffice 34,750.40
Open Bioinformatics Foundation 37,447.31
OpenWrt 52.00
PostgreSQL 2,681.97
Privoxy 100.00
SPI General 320.00
SPI 5% 383.87
TideSDK 166.00
Tux4Kids 2,488.65
Total Ordinary Income 118,799.23
----------
Interest Income
Key Business Platinum MM Savings 0.59
Chase BusinessClassic Checking 0.10
Chase Bus Select High Yield Savings 36.51
Total Interest Income 37.10
-----
Gross Income 118,836.33
----------
Expenses
Ordinary Expenses
Arch Linux
Processing Fees 25.48
SPI 5% 23.54
Total Arch Linux Exp 49.02
-----
DebConf 13
Processing Fees 0.52
Total DC13 Exp 0.52
----
Debian
Debit Card Fee 3.00
Hardware Warranty 882.18
Processing Fees 41.72
SPI 5% 117.39
Total Debian Exp 1,044.29
--------
FFmpeg
Processing Fees 3.39
SPI 5% 5.50
Total FFmpeg Exp 8.89
----
freedesktop.org
Server Maintenance 547.50
SPI 5% 5.00
Total fd.o Exp 552.50
------
FreedomBox Foundation
SPI 5% 200.00
Total FreedomBox Exp 200.00
------
Haskell
Hosting Fees 54.29
Total Haskell Exp 54.29
-----
Jenkins
Processing Fees 4.83
SPI 5% 4.50
Total Jenkins Exp 9.33
----
LibreOffice
Bugzilla work 6,655.50
Processing Fees 23.73
SPI 5% 8.50
Travel Reimbursement 3,957.19
Total LibreOffice Exp 10,644.92
---------
Open Bioinformatics Foundation
Processing Fees 2.78
SPI 5% 3.04
Total OBF Exp 5.82
----
OpenWrt
SPI 5% 2.60
Total OpenWrt Exp 2.60
----
PostgreSQL
Processing Fees 0.58
SPI 5% 0.50
Total PostgreSQL Exp 1.08
----
Privoxy
SPI 5% 5.00
Total Privoxy Exp 5.00
----
SPI
Office Supplies 53.51
PaySimple Monthly Fee 29.95
Transaction Fees 32.86
Total SPI Exp 116.32
------
The HeliOS Project
Expense Reimbursement 747.02
Total HeliOS Exp 747.02
------
TideSDK
Processing Fees 6.54
SPI 5% 8.30
Total TideSDK Exp 14.84
-----
Total Expenses 13,456.44
---------
Net Income 105,379.89
==========
Balance Sheet as of April 30, 2013
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 12,718.67
Chase Business Select High Yield Savings 208,598.48
KeyBank Basic Business Checking 1,078.73
Key Business Reward Checking 156,843.88
Key Business Platinum Money Market Savings 36,033.75
Key Express Checking 5,000.76
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 272.00
Total Current Assets 433,952.42
TOTAL ASSETS 433,952.42
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
0 A.D. Earmark 39.83
ankur.org.in 1,000.00
aptosid Earmark 181.06
Arch Linux Earmark 9,895.40
Debian Earmark 100,677.75
DebConf 13 Earmark 34,431.36
Drizzle 4,306.80
FFmpeg 980.87
Fluxbox 995.00
Freedesktop.org Earmark 20,549.86
FreedomBox Foundation Earmark 24,418.33
Gallery Earmark 8,095.58
GNU TeXmacs Earmark 272.22
Haskell Earmark 16,179.88
Jenkins Earmark 9,904.06
LibreOffice Earmark 52,875.67
madwifi-project.org Earmark 1,494.90
OpenVAS 47.18
OpenWrt 2,841.94
Open Bioinformatics Earmark 37,441.49
Open Voting Foundation Earmark 154.21
OSUNIX 1.12
Path64 9.87
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 22,964.79
Privoxy Earmark 793.15
The HeliOS Project Earmark 0.00
TideSDK Earmark 426.81
Tux4Kids Earmark 16,277.50
YafaRay Earmark 4,883.13
Total held in trust 378,639.76
General reserves 55,312.66
Total Equity 433,952.42
TOTAL LIABILITIES & EQUITY 433.952.42
The higher than normal income this month was from Google Summer of Code funds, transfer of OBF funds to SPI, and receipt of LibreOffice advisory board funds. He hadn't yet heard back from the local bookkeeping firm.
Secretary's report
Jonathan had nothing to report.
Outstanding minutes
Vote on Meeting Minutes for 11th April 2013:
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Bdale Garbee | Yes |
| Joshua D. Drake | Yes |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 8 yes, 0 missing.
Items up for discussion
Resolution 2013-05-06.jmd.1: MinGW as associated project
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Bdale Garbee | Yes |
| Joshua D. Drake | Yes |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 8 yes, 0 missing.
Any other business
There was some discussion about the fact that the Open Voting Foundation website had disappeared and been replaced with a SEO site. As a minimum it was agreed we'd remove the link to the no longer active site, but the larger concern of what to do about projects that were no longer active was brought up. This potentially applies to OSUNIX and Path64 as well.
The SFC accounting software proposal was also discussed, with a suggestion that SPI would contribute $10,000 towards the effort. Agreement on this was not reached, but it was agreed we'd probably want to get involved in the process of defining the needs of NPOs such as SPI and that we should revisit the topic of donating after some further investigation.
Adjournment
The meeting was adjourned until Thursday, June 13th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2012 | Jonathan McDowell | Secretary |
| July 2012 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |
Appendix B: Resolutions
Resolution 2013-05-06.jmd.1: MinGW as associated project
WHEREAS 1. MinGW is a substantial and significant Free Software project. 2. The MinGW developers would like SPI's support and assistance, including taking donations and holding trademarks. THE SPI BOARD RESOLVES THAT 3. MinGW is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/ 4. Earnie Boyd is recognised by SPI as the liaison to SPI for MinGW and is responsible in the first instance for communicating the wishes of MinGW to SPI. In the event of the need for a replacement Keith Marshall will name the new liaison. 5. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.