Board Meeting, May 9th, 2013

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxpoet)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • Jimmy Kaplowitz (Hydroxide)

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Luca Filipozzi (luca)
  • David Graham (cdlu)

These are the minutes for the May 9th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale was pleased to have been able to review and comment on Bradley Kuhn's call to donations for a Free Software solution to the accounting needs of NPOs like SPI. He also noted he had submitted a request for an SPI BOF to the DebConf 13 organizers.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period April 01, 2013 - April 30, 2013

 Income
   Ordinary Income
        ankur.org.in                     1,000.00
        Arch Linux                         470.80
        DebConf 13                      12,907.84
        Debian                          11,861.79
        Drizzle                          4,500.00
        FFmpeg                             110.00
        freedesktop.org                    100.00
        FreedomBox Foundation            4,000.00
        Haskell                          5,368.60
        Jenkins                             90.00
        LibreOffice                     34,750.40
        Open Bioinformatics Foundation  37,447.31
        OpenWrt                             52.00
        PostgreSQL                       2,681.97
        Privoxy                            100.00
        SPI General                        320.00
        SPI 5%                             383.87
        TideSDK                            166.00
        Tux4Kids                         2,488.65

        Total Ordinary Income          118,799.23
                                       ----------

   Interest Income
        Key Business Platinum MM Savings     0.59
        Chase BusinessClassic Checking       0.10
        Chase Bus Select High Yield Savings 36.51

        Total Interest Income               37.10
                                            -----

   Gross Income                        118,836.33
                                       ----------

 Expenses
  Ordinary Expenses

        Arch Linux
          Processing Fees            25.48
          SPI 5%                     23.54

          Total Arch Linux Exp       49.02
                                     -----

        DebConf 13
          Processing Fees             0.52

          Total DC13 Exp              0.52
                                      ----

        Debian
          Debit Card Fee              3.00
          Hardware Warranty         882.18
          Processing Fees            41.72
          SPI 5%                    117.39

          Total Debian Exp        1,044.29
                                  --------

        FFmpeg
          Processing Fees             3.39
          SPI 5%                      5.50

          Total FFmpeg Exp            8.89
                                      ----

        freedesktop.org
          Server Maintenance        547.50
          SPI 5%                      5.00

          Total fd.o Exp            552.50
                                    ------

        FreedomBox Foundation
          SPI 5%                    200.00

          Total FreedomBox Exp      200.00
                                    ------

        Haskell
          Hosting Fees               54.29

          Total Haskell Exp          54.29
                                     -----

        Jenkins
          Processing Fees            4.83
          SPI 5%                     4.50

          Total Jenkins Exp          9.33
                                     ----

        LibreOffice 
          Bugzilla work           6,655.50
          Processing Fees            23.73
          SPI 5%                      8.50
          Travel Reimbursement    3,957.19

          Total LibreOffice Exp  10,644.92
                                 ---------

        Open Bioinformatics Foundation
          Processing Fees             2.78
          SPI 5%                      3.04

          Total OBF Exp               5.82
                                      ----
        OpenWrt
          SPI 5%                      2.60

          Total OpenWrt Exp           2.60
                                      ----

        PostgreSQL
          Processing Fees             0.58
          SPI 5%                      0.50

          Total PostgreSQL Exp        1.08
                                      ----

        Privoxy
          SPI 5%                      5.00

          Total Privoxy Exp           5.00
                                      ----

        SPI
          Office Supplies            53.51
          PaySimple Monthly Fee      29.95
          Transaction Fees           32.86

          Total SPI Exp             116.32
                                    ------

        The HeliOS Project
          Expense Reimbursement     747.02

          Total HeliOS Exp          747.02
                                    ------

       TideSDK
         Processing Fees              6.54
         SPI 5%                       8.30

         Total TideSDK Exp           14.84
                                     -----


        Total Expenses           13,456.44
                                 ---------

        Net Income              105,379.89
                                ==========


Balance Sheet as of April 30, 2013

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      12,718.67
        Chase Business Select High Yield Savings         208,598.48
        KeyBank Basic Business Checking                    1,078.73
        Key Business Reward Checking                     156,843.88
        Key Business Platinum Money Market Savings        36,033.75
        Key Express Checking                               5,000.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    272.00

     Total Current Assets                                433,952.42


   TOTAL ASSETS                                          433,952.42


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                        39.83
           ankur.org.in                       1,000.00
           aptosid Earmark                      181.06
           Arch Linux Earmark                 9,895.40
           Debian Earmark                   100,677.75
           DebConf 13 Earmark                34,431.36
           Drizzle                            4,306.80
           FFmpeg                               980.87
           Fluxbox                              995.00
           Freedesktop.org Earmark           20,549.86
           FreedomBox Foundation Earmark     24,418.33
           Gallery Earmark                    8,095.58
           GNU TeXmacs Earmark                  272.22
           Haskell Earmark                   16,179.88
           Jenkins Earmark                    9,904.06
           LibreOffice Earmark               52,875.67
           madwifi-project.org Earmark        1,494.90
           OpenVAS                               47.18
           OpenWrt                            2,841.94
           Open Bioinformatics Earmark       37,441.49
           Open Voting Foundation Earmark       154.21
           OSUNIX                                 1.12
           Path64                                 9.87
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                22,964.79
           Privoxy Earmark                      793.15
           The HeliOS Project Earmark             0.00
           TideSDK Earmark                      426.81
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,883.13

        Total held in trust                              378,639.76

        General reserves                                  55,312.66

     Total Equity                                        433,952.42

   TOTAL LIABILITIES & EQUITY                            433.952.42

The higher than normal income this month was from Google Summer of Code funds, transfer of OBF funds to SPI, and receipt of LibreOffice advisory board funds. He hadn't yet heard back from the local bookkeeping firm.

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 11th April 2013:

Clint AdamsYes
Robert BrockwayYes
Bdale GarbeeYes
Joshua D. DrakeYes
Joerg JaspertYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 8 yes, 0 missing.

Items up for discussion

Resolution 2013-05-06.jmd.1: MinGW as associated project

Clint AdamsYes
Robert BrockwayYes
Bdale GarbeeYes
Joshua D. DrakeYes
Joerg JaspertYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 8 yes, 0 missing.

Any other business

There was some discussion about the fact that the Open Voting Foundation website had disappeared and been replaced with a SEO site. As a minimum it was agreed we'd remove the link to the no longer active site, but the larger concern of what to do about projects that were no longer active was brought up. This potentially applies to OSUNIX and Path64 as well.

The SFC accounting software proposal was also discussed, with a suggestion that SPI would contribute $10,000 towards the effort. Agreement on this was not reached, but it was agreed we'd probably want to get involved in the process of defining the needs of NPOs such as SPI and that we should revisit the topic of donating after some further investigation.

Adjournment

The meeting was adjourned until Thursday, June 13th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz

Appendix B: Resolutions

Resolution 2013-05-06.jmd.1: MinGW as associated project

WHEREAS

1. MinGW is a substantial and significant Free Software project.

2. The MinGW developers would like SPI's support and assistance,
including taking donations and holding trademarks.

THE SPI BOARD RESOLVES THAT

3. MinGW is formally invited to become an SPI Associated Project,
according to the SPI Framework for Associated Projects, SPI Resolution
1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found
at http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/

4. Earnie Boyd is recognised by SPI as the liaison to SPI for MinGW and
is responsible in the first instance for communicating the wishes of
MinGW to SPI. In the event of the need for a replacement Keith Marshall
will name the new liaison.

5. This invitation will lapse, if not accepted, 60 days after it is
approved by the SPI Board.