Annual General Meeting, July 11th, 2013

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxpoet)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • Jimmy Kaplowitz (Hydroxide)

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Steve Suehring (steve_s)

These are the minutes for the July 11th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale informed us that his home had been destroyed by the fires in Black Forest, Colorado. He and his family have been making progress and have found an apartment to live in while they rebuild their home. This had caused some understandable distraction from SPI business.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period June 01, 2013 - June 30, 2013

 Income
   Ordinary Income
        0 A.D.                              25.00
        Arch Linux                         448.66
        DebConf 13 Sponsorship          22,063.00
        Debian                           5,825.00
        FFmpeg                              40.00
        freedesktop.org                     34.00
        Gallery                             40.00
        Jenkins                             36.80
        LibreOffice                         35.00
        MinGW                              600.00
        Open Bioinformatics Foundation     121.36
        OpenWrt                            101.00
        PostgreSQL                          20.00
        SPI General                        640.00
        SPI 5%                             128.49
        The HeliOS Project                 181.99
        TideSDK                             61.00

        Total Ordinary Income           30,401.30
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.68
        Chase BusinessClassic Checking       0.13
        Chase Bus Select High Yield Savings 31.95

        Total Interest Income               34.76
                                            -----

   Gross Income                         30,436.06
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             1.70
          SPI 5%                      1.25

          Total 0 A.D. Exp            2.95
                                      ----

        Arch Linux
          Processing Fees            24.33
          SPI 5%                     22.43

          Total Arch Linux Exp       46.76
                                     -----

        DebConf 13
          Processing Fees             2.18

          Total DC13 Exp              2.18
                                      ----

        Debian
          Debit Card Fee              3.00
          Processing Fees            27.07
          SPI 5%                     41.25
          Travel Reimbursement      673.01

          Total Debian Exp          744.33
                                    ------

        FFmpeg
          Processing Fees             1.73
          SPI 5%                      2.00

          Total FFmpeg Exp            3.73
                                      ----

        freedesktop.org
          Processing Fees             1.62
          Server Maintenance        720.00
          SPI 5%                      1.70

          Total fd.o Exp            723.32
                                    ------

        Gallery
          Processing Fees             1.25
          SPI 5%                      2.00

          Total Gallery Exp           3.25
                                      ----

        Haskell
          Hosting Fees               55.79

          Total Haskell Exp          55.79
                                     -----

        Jenkins
          Processing Fees             1.91
          SPI 5%                      1.84

          Total Jenkins Exp           3.75
                                      ----

        LibreOffice 
          Processing Fees             1.76
          SPI 5%                      1.75
          Travel Reimbursement      874.69

          Total LibreOffice Exp     878.20
                                    ------

        MinGW
          Processing Fees            24.35
          SPI 5%                     30.00

          Total MinGW Exp            54.35
                                     -----

        Open Bioinformatics
          SPI 5%                      6.07

          Total Open Bio Exp          6.07
                                      ----

        OpenWrt
          Processing Fees             4.46
          SPI 5%                      5.05

          Total OpenWrt Exp           9.51
                                      ----

        PostgreSQL
          Processing Fees             0.80
          SPI 5%                      1.00

          Total PostgreSQL Exp        1.80
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           48.55

          Total SPI Exp              78.50
                                     -----

        The HeliOS Project
          Expense Reimbursement     187.45
          Processing Fees            12.53
          SPI 5%                      9.10

          Total HeliOS Exp          209.08
                                    ------

       TideSDK
         Processing Fees              2.42
         SPI 5%                       3.05
         Travel Expenses            724.79

         Total TideSDK Exp          730.26
                                    ------

        Total Expenses            3,553.83
                                  --------

        Net Income               26,882.23
                                 =========


Balance Sheet as of June 30, 2013

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      16,952.45
        Chase Business Select High Yield Savings         208,665.80
        KeyBank Basic Business Checking                    1,068.73
        Key Business Reward Checking                      70,971.79
        Key Business Platinum Money Market Savings       162,802.34
        Key Express Checking                               5,555.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    266.00

     Total Current Assets                                479,689.02


   TOTAL ASSETS                                          479,689.02


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                       140.58
           ankur.org.in                       1,000.00
           aptosid Earmark                      181.06
           Arch Linux Earmark                10,567.97
           Debian Earmark                   107,618.94
           DebConf 13 Earmark                56,492.18
           Drizzle                            4,311.30
           FFmpeg                               656.39
           Fluxbox                              995.00
           Freedesktop.org Earmark           18,334.67
           FreedomBox Foundation Earmark     24,420.13
           Gallery Earmark                    8,161.26
           GNU TeXmacs Earmark                  274.02
           Haskell Earmark                   16,070.61
           Jenkins Earmark                    9,938.91
           LibreOffice Earmark               69,333.39
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                        545.65
           OpenVAS                               56.21
           OpenWrt                            3,061.51
           Open Bioinformatics Earmark       37,556.78
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                14.40
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                23,023.54
           Privoxy Earmark                      796.77
           The HeliOS Project Earmark            22.54
           TideSDK Earmark                      230.91
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,884.73

        Total held in trust                              423,123.51

        General reserves                                  56,565.51

     Total Equity                                        479,689.02

   TOTAL LIABILITIES & EQUITY                            479,689.02

Michael had received a quote of $439/month for bookkeeping services from Human Bookkeeping and was in the process of answering some final questions from Foster Results. He hoped to have a quote from them shortly. Martin added the information that he had identified all Debian bookings from January 2010 until March 2012. Joshua indicated that our incoming donation rate was rising more rapidly than project expenditure and it might be wise to ensure that projects were making use of their donations fully rather than hoarding cash.

Secretary's report

Jonathan reported that the board elections were open for a further 2.5 days and that 3 nominations had been received for the 4 open positions. He also indicated that while he had not yet prepared an annual report for this year he planned to do so, and that rather than continue to wait for the final pieces of last years he would publish what he already had.

Outstanding minutes

Vote on Meeting Minutes for 13th June 2013:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeYes
Jonathan McDowellYes
Michael Schultheiss Yes
Bdale GarbeeAbstain
Joerg JaspertAbstain
Jimmy KaplowitzAbstain
Martin Zobel-HelasAbstain

Motion passed with a vote of 5 yes, 4 abstain, 0 missing.

Items up for discussion

Resolution 2013-06-30.jmd.1: Swathanthra Malayalam Computing as an associated project

The vote on this was abandoned due to concerns from Joshua. It was suggested that an email vote would be attempted so that SMC could make use of SPI for their Google Summer of Code payments.

Any other business

Bdale mentioned that his request for an SPI BoF at DebConf had been accepted. Several board members indicated they would attend via IRC where possible.

Robert mentioned that the last piece of the Debian audit was still hanging around. It was unclear to him what was still required so he'd asked Debian for clarification. Lucas was on channel and indicated that he believe the additional notes providing some clarification on the transactions should be on the bank statements. Robert said he'd take a second look and ask if he needed further information.

Jimmy asked if Josh Berkus was around to comment on what was happening with the SFC donation for accounting software. He wasn't, but Michael stated that LibreOffice had donated $500 to the SFC for this purpose.

Adjournment

The meeting was adjourned until Thursday, August 8th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz