Board Meeting, October 10th, 2013

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxhiker)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • Michael Schultheiss (schultmc) (Treasurer)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Bill Allombert (yp17)

These are the minutes for the October 10th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale had nothing to report.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period July 01, 2013 - July 31, 2013

 Income
   Ordinary Income
        0 A.D.                           5,602.93
        Arch Linux                         376.00
        Debian                           2,052.00
        FFmpeg                              39.00
        freedesktop.org                     37.00
        Gallery                             50.00
        Haskell                            100.00
        Jenkins                            500.00
        LibreOffice                        149.00
        OpenWrt                            115.00
        PostgreSQL                         113.00
        Privoxy                             10.00
        SPI General                        282.00
        SPI 5%                             487.85
        The HeliOS Project                 500.00
        TideSDK                            112.00

        Total Ordinary Income           10,525.78
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.76
        Chase BusinessClassic Checking       0.19
        Chase Bus Select High Yield Savings 37.67

        Total Interest Income               40.62
                                            -----

   Gross Income                         10,566.40
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees           224.55
          SPI 5%                    280.20

          Total 0 A.D. Exp          504.75
                                    ------

        Arch Linux
          Processing Fees            21.61
          SPI 5%                     18.80

          Total Arch Linux Exp       40.41
                                     -----

        Debian
          Debit Card Fee              3.00
          gandi.net                  50.40
          Mailing supplies            8.94
          Processing Fees            80.21
          Shipping (console 
            servers)                162.00
          SPI 5%                    102.60

          Total Debian Exp          407.15
                                    ------

        FFmpeg
          Processing Fees             1.89
          SPI 5%                      1.95

          Total FFmpeg Exp            3.84
                                      ----

        freedesktop.org
          Processing Fees             1.63
          Server Maintenance         90.00
          SPI 5%                      1.85

          Total fd.o Exp             93.48
                                     -----

        Gallery
          Processing Fees             1.48
          SPI 5%                      2.50

          Total Gallery Exp           3.98
                                      ----

        Haskell
          Hosting Fees              233.11
          Processing Fees             4.35
          SPI 5%                      5.00

          Total Haskell Exp         242.46
                                    ------

        Jenkins
          Processing Fees            20.35
          SPI 5%                     25.00

          Total Jenkins Exp          45.35
                                     -----

        LibreOffice 
          Processing Fees             4.29
          SPI 5%                      7.45
          Travel Reimbursement    5,114.66

          Total LibreOffice Exp   5,126.40
                                  --------

        MinGW
          Trademark Registration    275.00

          Total MinGW Exp           275.00
                                    ------

        OpenWrt
          Processing Fees             5.01
          SPI 5%                      5.75

          Total OpenWrt Exp          10.76
                                     -----

        PostgreSQL
          Processing Fees             3.91
          SPI 5%                      5.65

          Total PostgreSQL Exp        9.56
                                      ----

        Privoxy
          Processing Fees             0.75
          SPI 5%                      0.50

          Total Privoxy Exp           1.25
                                      ----

        SPI
          PaySimple Monthly Fee      29.95
          Transaction Fees           23.97

          Total SPI Exp              53.92
                                     -----

        The HeliOS Project
          Expense Reimbursement     419.66
          Processing Fees            22.10
          SPI 5%                     25.00

          Total HeliOS Exp          466.76
                                    ------

       TideSDK
         Processing Fees              4.62
         SPI 5%                       5.60

         Total TideSDK Exp           10.22
                                     -----

        Total Expenses            7,295.29
                                  --------

        Net Income                3,271.11
                                  ========


Balance Sheet as of July 31, 2013

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      27,396.86
        Chase Business Select High Yield Savings         208,703.47
        KeyBank Basic Business Checking                    1,063.73
        Key Business Reward Checking                      64,839.18
        Key Business Platinum Money Market Savings       162,805.10
        Key Express Checking                               5,548.76
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    263.00

     Total Current Assets                                484,026.25


   TOTAL ASSETS                                          484,026.25


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                     5,238.76
           ankur.org.in                       1,000.00
           aptosid Earmark                      181.06
           Arch Linux Earmark                10,903.56
           Debian Earmark                   109,263.79
           DebConf 13 Earmark                56,492.18
           Drizzle                            4,311.30
           FFmpeg                               691.55
           Fluxbox                              995.00
           Freedesktop.org Earmark           18,278.19
           FreedomBox Foundation Earmark     24,420.13
           Gallery Earmark                    8,207.28
           GNU TeXmacs Earmark                  274.02
           Haskell Earmark                   15,928.15
           Jenkins Earmark                   10,393.56
           LibreOffice Earmark               64,355.99
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                        270.65
           OpenVAS                               56.21
           OpenWrt                            3,165.75
           Open Bioinformatics Earmark       37,556.78
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                14.40
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                23,126/98
           Privoxy Earmark                      805.52
           The HeliOS Project Earmark            55.78
           TideSDK Earmark                      332.69
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,884.73

        Total held in trust                              425,638.07

        General reserves                                  58,388.18

     Total Equity                                        484,026.25

   TOTAL LIABILITIES & EQUITY                            484,026.25

Secretary's report

Jonathan stated that we'd had some contact from a Canadian charity who seemed confused about SPI's remit, but otherwise had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 8th August 2013 board meeting:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeAbstain
Bdale GarbeeYes
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Martin Zobel-HelasYes

Motion passed with a vote of 7 yes, 1 abstain, 0 missing.

Vote on Meeting Minutes for 12th September 2013 board meeting:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeAbstain
Bdale GarbeeYes
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellYes
Martin Zobel-HelasAbstain

Motion passed with a vote of 6 yes, 2 abstain, 0 missing.

Items up for discussion

SPI as legal entity for DebConf 14 (Portland, OR)

The DebConf 14 organisation team had been in contact to request that SPI act as the legal entity for that event; potentially being involved in signing venue contracts etc. This was done in a similar fashion for DebConf New York, so it was expected that there would be no problem with this. Jonathan said he'd contact Michael to ensure it was ok from the treasurer point of view.

Any other business

It was asked if we'd heard back from legal counsel about the donation to SFC. It was stated that there was not a huge rush on the donation so although a reply had not been received yet there was no need to push for a swift response.

Adjournment

The meeting was adjourned until Thursday, November 14th, 2013 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2010
Bdale GarbeePresident
July 2010
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2010
Joshua D. Drake
July 2010
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz