Board meeting, December 12th, 2013
Board members present
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Joshua D. Drake (linuxhiker)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- Jimmy Kaplowitz (Hydroxide)
Board members absent
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
Board advisors present
- None
Registered guests present
- Bill Allombert (yp17)
- Josh Berkus (jberkus)
These are the minutes for the December 12th, 2013 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale was not present at the meeting.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period August 01, 2013 - August 31, 2013
Income
Ordinary Income
0 A.D. 25.00
Arch Linux 314.00
Debian 2,967.56
FFmpeg 109.00
freedesktop.org 12.00
FreedomBox 500.00
Gallery 100.00
Jenkins 525.00
LibreOffice 6,531.35
MinGW 10.00
OpenWrt 463.98
PostgreSQL 328.00
SPI General 76.58
SPI 5% 285.43
The HeliOS Project 100.00
TideSDK 5.00
YafaRay 10.00
Total Ordinary Income 12,335.90
---------
Interest Income
Key Business Platinum MM Savings 2.77
Chase BusinessClassic Checking 0.23
Chase Bus Select High Yield Savings 34.25
Total Interest Income 37.25
-----
Gross Income 12,373.15
---------
Expenses
Ordinary Expenses
0 A.D.
Processing Fees 1.39
Software Development 1,302.00
SPI 5% 1.25
Total 0 A.D. Exp 1,304.64
--------
Arch Linux
Processing Fees 19.02
SPI 5% 15.70
Total Arch Linux Exp 34.72
-----
Debian
Debit Card Fee 3.00
Processing Fees 62.22
SPI 5% 148.38
Total Debian Exp 213.60
------
FFmpeg
Processing Fees 4.75
SPI 5% 5.45
Total FFmpeg Exp 10.20
-----
freedesktop.org
Processing Fees 0.52
SPI 5% 0.60
Total fd.o Exp 1.12
----
FreedomBox
SPI 5% 25.00
Total FreedomBox Exp 25.00
-----
Gallery
Processing Fees 2.60
SPI 5% 5.00
Total Gallery Exp 7.60
----
Haskell
Hosting Fees 159.08
Total Haskell Exp 159.08
------
Jenkins
Processing Fees 1.35
SPI 5% 26.25
Total Jenkins Exp 27.60
-----
LibreOffice
Processing Fees 27.97
SPI 5% 11.95
Travel Reimbursement 2,838.88
Total LibreOffice Exp 2,878.80
--------
MinGW
Processing Fees 0.52
SPI 5% 0.50
Total MinGW Exp 1.02
----
OpenWrt
Processing Fees 19.49
SPI 5% 23.20
Total OpenWrt Exp 42.69
-----
PostgreSQL
Processing Fees 10.07
SPI 5% 16.40
Total PostgreSQL Exp 26.47
-----
SPI
Bookkeeping Fee 830.00
PaySimple Monthly Fee 29.95
Tax Filing Fees 135.00
Transaction Fees 91.67
Total SPI Exp 1,347.62
--------
The HeliOS Project
Processing Fees 4.35
SPI 5% 5.00
Total HeliOS Exp 9.35
----
TideSDK
Processing Fees 0.55
SPI 5% 0.25
Total TideSDK Exp 0.80
----
YafaRay
Processing Fees 0.75
SPI 5% 0.50
Total YafaRay Exp 1.25
----
Total Expenses 6,091.56
--------
Net Income 6,281.59
========
Balance Sheet as of August 31, 2013
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 29,784.10
Chase Business Select High Yield Savings 208,737.72
KeyBank Basic Business Checking 1,058.73
Key Business Reward Checking 68,739.60
Key Business Platinum Money Market Savings 162,807.87
Key Express Checking 5,529.24
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 260.00
Total Current Assets 490,323.41
TOTAL ASSETS 490,323.41
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
0 A.D. Earmark 5,238.76
ankur.org.in 1,000.00
aptosid Earmark 181.06
Arch Linux Earmark 10,903.56
Debian Earmark 109,263.79
DebConf 13 Earmark 56,492.18
Drizzle 4,311.30
FFmpeg 691.55
Fluxbox 995.00
Freedesktop.org Earmark 18,278.19
FreedomBox Foundation Earmark 24,420.13
Gallery Earmark 8,207.28
GNU TeXmacs Earmark 274.02
Haskell Earmark 15,928.15
Jenkins Earmark 10,393.56
LibreOffice Earmark 64,355.99
madwifi-project.org Earmark 1,494.90
MinGW Earmark 270.65
OpenVAS 56.21
OpenWrt 3,165.75
Open Bioinformatics Earmark 37,556.78
Open Voting Foundation Earmark 158.74
OSUNIX 2.92
Path64 14.40
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 23,126/98
Privoxy Earmark 805.52
The HeliOS Project Earmark 55.78
TideSDK Earmark 332.69
Tux4Kids Earmark 16,277.50
YafaRay Earmark 4,884.73
Total held in trust 432,895.02
General reserves 57,428.39
Total Equity 490,323.41
TOTAL LIABILITIES & EQUITY 490,323.41
Michael reported that there was some progress in getting the bookkeeper up and running - they are handling some reimbursements but do not yet have reporting available.
Secretary's report
Jonathan had nothing to report.
Outstanding minutes
Vote on Meeting Minutes for 10th October 2013 board meeting:
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Yes |
| Michael Schultheiss | Abstain |
| Jonathan McDowell | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 5 yes, 1 abstain, 0 missing.
Items up for discussion
Resolution 2013-12-12.mcs.1: New bank account for PayPal use
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Yes |
| Michael Schultheiss | Yes |
| Jonathan McDowell | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 6 yes, 0 missing.
Any other business
There was some discussion about the use of SPI as the legal entity for DebConf 14 (to be held in Portland, Oregon), including ensuring that there is sufficient event insurance involved. This led on to the fact we'd previously started to investigate directors + officers insurance for SPI but not completed the process. The donation to SFC for accounting software was also brought up again - some legal advice about how to present the donation had been provided. Robert requested that the board look over the mail with these details in it.
Adjournment
The meeting was adjourned until Thursday, January 9th, 2014 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2013 | Bdale Garbee | President |
| July 2013 | Joerg Jaspert | Vice President |
| July 2012 | Jonathan McDowell | Secretary |
| July 2012 | Michael Schultheiss | Treasurer |
| July 2013 | Joshua D. Drake | |
| July 2013 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |
Appendix B: Resolutions
Resolution 2013-12-12.mcs.1: New bank account for PayPal use
WHEREAS
1. Debian and other SPI associated projects have expressed interest in
accepting donations via PayPal
2. It is prudent to separate PayPal funds from the general treasury for
a variety of reasons
THE SPI BOARD RESOLVES THAT
1. The SPI Treasurer, Assistant Treasurer, Secretary, and President are
directed to work together as necessary to complete and submit to a
banking institution of their choosing all application forms necessary
to open a business banking account relationship with said banking
institution.