Board Meeting, January 9th, 2014

Board members present

  • Bdale Garbee (bdale) (President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • Joshua D. Drake (linuxhiker)

Board members absent with regrets

  • Jimmy Kaplowitz (Hydroxide)
  • Joerg Jaspert (Ganneff) (Vice President)

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Josh Berkus (jberkus)

These are the minutes for the January 9th, 2014 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale reported that he was present at Linux Conf Australia 2014, being held in Perth. He also mentioned that his consulting arrangement with Samsung had concluded.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period September 01, 2013 - September 30, 2013

 Income
   Ordinary Income
        0 A.D.                             181.00
        Arch Linux                         166.00
        Debian                             653.00
        FFmpeg                              55.00
        freedesktop.org                    100.00
        Jenkins                             15.00
        LibreOffice                     12,765.20
        MinGW                            1,000.00
        Open Bioinformatics              2,000.00
        PostgreSQL                          75.00
        Privoxy                             80.00
        SPI General                        479.00
        SPI 5%                             227.70
        TideSDK                             39.00

        Total Ordinary Income           17,835.90
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.68
        Chase BusinessClassic Checking       0.26
        Chase Bus Select High Yield Savings 35.40

        Total Interest Income               38.34
                                            -----

   Gross Income                         17,874.24
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             8.47
          Software Development    1,986.00
          SPI 5%                      9.05

          Total 0 A.D. Exp        2,003.52
                                  --------

        ankur.or.in
          GSoC Travel             1,067.96

          Total ankur.or.in Exp   1,067.96
                                  --------

        Arch Linux
          Processing Fees            13.29
          SPI 5%                      8.30

          Total Arch Linux Exp       21.59
                                     -----

        Debian
          Debit Card Fee              3.00
          Processing Fees            31.89
          SPI 5%                     32.65
          Trademark Fee             275.00

          Total Debian Exp          342.54

                                    ------

        FFmpeg
          Processing Fees             2.55
          SPI 5%                      2.75
          Stickers                   67.08

          Total FFmpeg Exp           72.38
                                     -----

        freedesktop.org
          Processing Fees             4.18
          SPI 5%                      5.00

          Total fd.o Exp              9.18
                                      ----

        Haskell
          Hosting Fees              159.12

          Total Haskell Exp         159.12
                                    ------

        Jenkins
          Processing Fees             0.72
          SPI 5%                      0.75

          Total Jenkins Exp           1.47
                                      ----

        LibreOffice
          Conference              4,047.70
          Processing Fees            30.05
          SPI 5%                      9.50
          Travel Reimbursement    4,740.31

          Total LibreOffice Exp   8,827.56
                                  --------

        MinGW
          Processing Fees            40.35
          SPI 5%                     50.00

          Total MinGW Exp            90.35
                                     -----

        Open Bioinformatics
          Processing Fees            80.70
          SPI 5%                    100.00

          Total OpenBio Exp         180.70
                                     -----

        PostgreSQL
          Processing Fees             2.77
          SPI 5%                      3.75

          Total PostgreSQL Exp        6.52
                                      ----

        Privoxy
          Processing Fees             3.90
          SPI 5%                      4.00

          Total Privoxy Exp           7.90
                                      ----

        SPI
          Bookkeeping Fee           480.00
          PaySimple Monthly Fee      29.95
          Registered Agent Fee      387.00
          Transaction Fees           42.67

          Total SPI Exp             939.62
                                    ------

        The HeliOS Project
          Processing Fees             4.35
          SPI 5%                      5.00

          Total HeliOS Exp            9.35
                                      ----

       TideSDK
         Processing Fees              1.58
         SPI 5%                       1.95

         Total TideSDK Exp            3.53
                                      ----

        Total Expenses           13,743.29
                                 ---------

        Net Income                4,130.95
                                  ========


Balance Sheet as of September 30, 2013

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      32,991.64
        Chase Business Select High Yield Savings         208,773.12
        KeyBank Basic Business Checking                    1,053.73
        Key Business Reward Checking                      69,634.10
        Key Business Platinum Money Market Savings       162,810.55
        Key Express Checking                               5,524.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    257.00

     Total Current Assets                                494,451.01


   TOTAL ASSETS                                          494,451.01


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                     3,416.24
           ankur.org.in                         (67.96)
           aptosid Earmark                      181.06
           Arch Linux Earmark                11,047.97
           Debian Earmark                   109,574.25
           DebConf 13 Earmark                56,492.18
           Drizzle                            4,311.30
           FFmpeg                               674.17
           Fluxbox                              995.00
           Freedesktop.org Earmark           18,369.01
           FreedomBox Foundation Earmark     24,420.13
           Gallery Earmark                    8,207.28
           GNU TeXmacs Earmark                  274.02
           Haskell Earmark                   15,769.03
           Jenkins Earmark                   10,407.09
           LibreOffice Earmark               68,293.63
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                      1,180.30
           OpenVAS                               56.21
           OpenWrt                            3,165.75
           Open Bioinformatics Earmark       39,376.08
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                14.40
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                23,195.46
           Privoxy Earmark                      877.62
           The HeliOS Project Earmark            55.78
           TideSDK Earmark                      368.16
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,884.73

        Total held in trust                              429,972.95

        General reserves                                  64,478.06

     Total Equity                                        494,451.01

   TOTAL LIABILITIES & EQUITY                            494,451.01

Michael reported that he was still working on the backlog and working with the bookkeeper. The negative balance for ankur.or.in is due to cash accounting method (awaiting funds from Google Summer of Code - posted in December 2013).

Secretary's report

Jonathan had nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 12th December 2013 board meeting:

Clint AdamsYes
Robert BrockwayYes
Bdale GarbeeAbstain
Jonathan McDowellYes
Michael SchultheissYes
Martin Zobel-HelasYes

Motion passed with a vote of 5 yes, 1 abstain, 0 missing.

Any other business

Martin asked where DNS update requests for SPI held domains should go; Michael responded with admin@rt.spi-inc.org. Josh Berkus raised the issue that we'd been seeing more fraudulent transactions through Click&Pledge and that we should be looking for an alternative provider. There was also some discussion about the process of opening a new account to handle PayPal donations, as voted on last month. The main issue is finding a suitable bank who we can jump through the appropriate hoops for given the geographical spread of board/required signatories.

Adjournment

The meeting was adjourned until Thursday, February 13th, 2014 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2013
Bdale GarbeePresident
July 2013
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2013
Joshua D. Drake
July 2013
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz