Board Meeting, April 10th, 2014

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Jimmy Kaplowitz (Hydroxide)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • Joshua D. Drake (linuxhiker)

Board advisors present

  • None

Registered guests present

  • Josh Berkus (jberkus)
  • Ben Longbons (o11c)

These are the minutes for the April 10th, 2014 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale had nothing of significance to report.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period December 01, 2013 - December 31, 2013

 Income
   Ordinary Income
        0 A.D.                              92.00
        ankur.org.in                     3,067.96
        Arch Linux                         872.00
        DebConf 14                      12,020.00
        Debian                          78,761.98
        Drizzle                          2,025.00
        FFmpeg                             335.00
        freedesktop.org                    210.00
        FreedomBox Foundation               20.00
        Gallery                             41.12
        GNU TeXmacs                         15.00
        Haskell.org                      7,958.70
        Jenkins                            695.00
        LibreOffice                      2,208.12
        OpenWrt                             72.00
        PostgreSQL                       3,514.10
        Privoxy                            107.00
        Swathanthra Malayan Comp         3,700.00
        SPI General                      2,650.00
        SPI 5%                             826.26
        The HeliOS Project               1,035.00
        TideSDK                             10.00

        Total Ordinary Income          120,236.24
                                       ----------

   Interest Income
        Key Business Platinum MM Savings     2.76
        Chase BusinessClassic Checking       0.33
        Chase Bus Select High Yield Savings 27.40

        Total Interest Income               30.49
                                            -----

   Gross Income                        120,266.73
                                       ----------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             5.14
          SPI 5%                      4.60

          Total 0 A.D. Exp            9.74
                                      ----
        ankur.org.in
          Conference Fees           188.87

          Total ankur.org.in Exp    188.87
                                    ------

        Arch Linux
          Processing Fees            58.66
          SPI 5%                     43.60

          Total Arch Linux Exp      102.26
                                    ------

        DebConf 13
          Transfer to Debian     56,492.18

          Total DC13 Exp         56,492.18
                                 ---------

        DebConf 14
          Processing Fees             0.89

          Total DC14 Exp              0.89
                                      ----

        Debian
          Debit Card Fee              3.00
          Processing Fees           348.53
          SPI 5%                    458.60
          Storage Warranty          410.48

          Total Debian Exp        1,220.61
                                  --------

        Drizzle
          Processing Fees             1.06
          SPI 5%                      1.25

          Total Drizzle Exp           2.31
                                      ----

        FFmpeg
          Processing Fees            13.48
          SPI 5%                     16.75

          Total FFmpeg Exp           30.23
                                     -----

        freedesktop.org
          Processing Fees             7.55
          Server Administration   1,221.00
          SPI 5%                     10.50

          Total fd.o Exp          1,239.05
                                  --------

        FreedomBox Foundation
          Processing Fees             0.94
          SPI 5%                      1.00

          Total FreedomBox Exp        1.94
                                      ----

        Gallery
          Processing Fees             2.46
          SPI 5%                      2.06

          Total Gallery Exp           4.52
                                      ----

        GNU TeXmacs
          Processing Fees             0.78
          SPI 5%                      0.75

          Total GNU TeXmacs Exp       1.53
                                      ----

        Haskell
          Hosting Fees              162.83
          Processing Fees            42.48
          SPI 5%                     45.55

          Total Haskell Exp         250.86
                                    ------

        Jenkins
          Processing Fees            28.50
          SPI 5%                     34.75


          Total Jenkins Exp          63.25
                                     -----

        LibreOffice
          Processing Fees            85.55
          SPI 5%                    110.41
          Travel Reimbursement    1,668.34

          Total LibreOffice Exp   1,864.30
                                  --------


        OpenWrt
          Processing Fees             3.52
          SPI 5%                      3.60

          Total OpenWrt Exp           7.12
                                      ----

        PostgreSQL
          AV Exp (pg.ar)          1,090.05
          Processing Fees            17.12
          Software License Fees     306.22
          SPI 5%                     35.25
          Travel Reimbursement    1,277.59

          Total PostgreSQL Exp    2,726.23
                                  --------

        Privoxy
          Processing Fees             4.44
          SPI 5%                      5.35

          Total Privoxy Exp           9.79
                                      ----

        SPI
          Bookkeeping Fee           480.00
          PaySimple Monthly Fee      29.95
          Transaction Fees          100.83

          Total SPI Exp             610.78
                                    ------

        The HeliOS Project
          Processing Fees            42.45
          SPI 5%                     51.75

          Total HeliOS Exp           94.20
                                     -----

       TideSDK
         Processing Fees              0.58
         SPI 5%                       0.50

         Total TideSDK Exp            1.08
                                      ----


        Total Expenses           64,921.74
                                 ---------

        Net Income               55,344.99
                                 =========


Balance Sheet as of December 31, 2013

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      43,766.98
        Chase Business Select High Yield Savings         208,860.75
        KeyBank Basic Business Checking                    1,038.73
        Key Business Reward Checking                     150,284.09
        Key Business Platinum Money Market Savings       162,818.75
        Key Express Checking                               5,503.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    248.00

     Total Current Assets                                585,927.17


   TOTAL ASSETS                                          585,927.17


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                    33,559.41
           ankur.org.in                       2,811.13
           aptosid Earmark                      181.06
           Arch Linux Earmark                12,404.20
           Debian Earmark                   190,347.26
           DebConf 13 Earmark                     0.00
           DebConf 14 Earmark                12,019.11
           Drizzle                            6,333.99
           FFmpeg                             2,805.23
           Fluxbox                              995.00
           Freedesktop.org Earmark           16,793.23
           FreedomBox Foundation Earmark     24,442.67
           Gallery Earmark                    8,271.00
           GNU TeXmacs Earmark                  323.54
           Haskell Earmark                   23,759.13
           Jenkins Earmark                   11,038.84
           LibreOffice Earmark               85,333.14
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                      1,216.91
           OpenVAS                               56.21
           OpenWrt                            3,252.85
           Open Bioinformatics Earmark       39,376.08
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                18.60
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                19,791.23
           Privoxy Earmark                      979.20
           Swathanthra Malayan Comp Earmark   2,328.05
           The HeliOS Project Earmark         1,351.48
           TideSDK Earmark                      444.54
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,663.42

        Total held in trust                              529,330.57

        General reserves                                  56,596.60

     Total Equity                                        585,927.17

   TOTAL LIABILITIES & EQUITY                            585,927.17

The backlog of reports was raised and Michael stated he was working on them and hoped to be done by the next meeting. He also said he'd check with the contract book-keepers to see what the status of reports from them was.

Secretary's report

Jonathan indicated he was slowly trying to get the remaining items (old votes + agendas) moved over from the pre-ikiwiki website.

Outstanding minutes

Vote on Meeting Minutes for 9th January 2014 board meeting:

Clint AdamsYes
Robert BrockwayYes
Bdale GarbeeYes
Joerg JaspertAbstain
Jimmy KaplowitzAbstain
Jonathan McDowellYes
Michael SchultheissYes
Martin Zobel-HelasYes

Motion passed with a vote of 6 yes, 2 abstain, 0 missing.

Vote on Meeting Minutes for 13th February 2014 board meeting:

Clint AdamsYes
Robert BrockwayYes
Bdale GarbeeAbstain
Joerg JaspertYes
Jimmy KaplowitzAbstain
Jonathan McDowellYes
Michael SchultheissYes
Martin Zobel-HelasAbstain

Motion passed with a vote of 5 yes, 3 abstain, 0 missing.

Vote on Meeting Minutes for 13th March 2014 board meeting:

Clint AdamsYes
Robert BrockwayYes
Bdale GarbeeAbstain
Joerg JaspertYes
Jimmy KaplowitzYes
Jonathan McDowellAbstain
Michael SchultheissAbstain
Martin Zobel-HelasAbstain

Motion passed with a vote of 5 yes, 3 abstain, 0 missing.

Items up for discussion

There was an outstanding new project request from Chakra but as there was still discussion about the correct wording for new project resolutions it was not added to the agenda.

Bdale reported that there was a desire from Debian folk to have somewhere to assign copyrights in order to assist with GPL enforcement actions. He had been asked if there was any objection to SFC providing this service to Debian. None of the board had any objections. Bradley Kuhn was present and noted that there would be no problem with SPI taking over this role in the future should that be desired.

Jimmy reminded the board that he had tendered his resignation and would be stepping down after the next board meeting. He urged the board to select an interim board member via an email vote soon. Jonathan stated he had been hoping to draw up a draft role specification but had not found the time to do so.

Jimmy also mentioned that New York (where SPI is incorporated) had overhauled its Not-for-Profit corporation law. The board should investigate and see what, if any, changes are required.

Joerg stated that some volunteers had contact him and Michael about helping out with the SPI sysadmin tasks.

Any other business

Robert indicated a dislike of 2009-11-04.jmd.1 (Contributing member expiry) and suggested we throw it out and replace it with something simpler. He said he would start a list thread on the topic and had some thoughts about the matter.

Adjournment

The meeting was adjourned until Thursday, May 8th, 2014 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2013
Bdale GarbeePresident
July 2013
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2013
Joshua D. Drake
July 2013
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
July 2011
Jimmy Kaplowitz