Annual General Meeting, July 10th, 2014

Board members present

  • Bdale Garbee (bdale) (President)
  • Joerg Jaspert (Ganneff) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Jonathan McDowell (Noodles) (Secretary)
  • Clint Adams (Clint)
  • Robert Brockway (Solver)
  • Joshua D. Drake (linuxhiker)
  • Martin Michlmayr (tbm)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Ben Longbons (o11c)
  • Edward Pasek (wushin)
  • Gregers Petersen (glp)

These are the minutes for the July 10th, 2014 SPI Annual General Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

Bdale had nothing of note to report.

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period March 01, 2014 - March 31, 2014

 Income
   Ordinary Income
        0 A.D.                              78.00
        aptosid                              6.67
        Arch Linux                         551.50
        DebConf 14                      14,000.00 
        Debian                           3,101.83
        Haskell.org                        825.00
        Jenkins                              5.00
        LibreOffice                        668.44
        MinGW                               60.00
        Open Bioinformatics Foundation   1,482.00
        OpenWrt                              4.12
        PostgreSQL                          10.00
        SPI General                      1,211.92
        SPI 5%                             297.23
        TideSDK                             29.00

        Total Ordinary Income           22,330.71
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.76
        Chase BusinessClassic Checking       0.23
        Chase Bus Select High Yield Savings 30.67

        Total Interest Income               33.66
                                            -----

   Gross Income                         22,364.37
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             7.35
          SPI 5%                      3.90

          Total 0 A.D. Exp           11.25
                                     -----
        aptosid
          Processing Fees             0.44
          SPI 5%                      0.33

          Total aptosid Exp           0.77
                                      ----

        Arch Linux
          Processing Fees            28.71
          SPI 5%                     27.58

          Total Arch Linux Exp       56.29
                                     -----

        Debian
          Debit Card Fee              3.00
          Mini DebConf
            Barcelona             5,500.00
          Processing Fees            96.16
          SPI 5%                    130.09

          Total Debian Exp        5,729.25
                                  --------

        Haskell
          Hosting Fees              164.97
          Processing Fees            38.25
          SPI 5%                     41.25

          Total Haskell Exp         244.47
                                    ------

        Jenkins
          Processing Fees             0.32
          SPI 5%                      0.25

          Total Jenkins Exp           0.57
                                      ----

        LibreOffice 
          Processing Fees             7.55
          SPI 5%                     14.58
          T-shirts                  376.94
          Travel Reimbursement    6,266.21

          Total LibreOffice Exp   6,665.28
                                  --------

        MinGW
          Processing Fees             3.10
          SPI 5%                      3.00

          Total MinGW Exp             6.10
                                      ----

        Open Bioinformatics
          Processing Fees            20.35
          SPI 5%                     74.10

          Total OpenBio Exp          94.45
                                     -----

        OpenWrt
          Processing Fees             0.44
          SPI 5%                      0.21

          Total OpenWrt Exp           0.65
                                      ----

        PostgreSQL
          Processing Fees             0.58
          SPI 5%                      0.50
          Travel                  1,026.78

          Total PostgreSQL Exp    1,027.86
                                  --------

        SPI
          Bookkeeping Fee           480.00
          PaySimple Monthly Fee      29.95
          Transaction Fees           66.79

          Total SPI Exp             576.74
                                    ------

       TideSDK
         Processing Fees              1.70
         SPI 5%                       1.45

         Total TideSDK Exp            3.15
                                      ----


        Total Expenses           14,416.83
                                 ---------

        Net Income                7,947.54
                                  ========


Balance Sheet as of March 31, 2014

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      11,304.73
        Chase Business Select High Yield Savings         259,202.29
        KeyBank Basic Business Checking                    1,023.73
        Key Business Reward Checking                     191,394.97
        Key Business Platinum Money Market Savings       162,826.78
        Key Express Checking                               5,482.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    239.00

     Total Current Assets                                644,880.37


   TOTAL ASSETS                                          644,880.37


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                    34,168.76
           ankur.org.in                       2,811.13
           aptosid Earmark                      198.76
           Arch Linux Earmark                13,820.53
           Debian Earmark                   192,980.42
           DebConf 14 Earmark                26,090.16
           Drizzle                            6,333.99
           FFmpeg                             2,981.00
           Fluxbox                              995.00
           Freedesktop.org Earmark           16,802.24
           FreedomBox Foundation Earmark     24,442.67
           Gallery Earmark                    8,271.00
           GNU TeXmacs Earmark                  323.54
           Haskell Earmark                   25,947.11
           Jenkins Earmark                   11,074.42
           LibreOffice Earmark               77,952.89
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                      1,370.71
           OpenVAS                               56.21
           OpenWrt                            3,332.70
           Open Bioinformatics Earmark       38,518.98
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                18.60
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                44,077.35
           Privoxy Earmark                    1,010.87
           Swathanthra Malayan Comp Earmark   2,328.05
           The HeliOS Project Earmark           372.68
           TideSDK Earmark                      559.18
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,663.42

        Total held in trust                              565,876.43

        General reserves                                  79,003.94

     Total Equity                                        644,880.37

   TOTAL LIABILITIES & EQUITY                            644,880.37
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period April 01, 2014 - April 30, 2014

 Income
   Ordinary Income
        0 A.D.                              72.00
        aptosid                              6.67
        Arch Linux                         572.50
        DebConf 14                      27,000.00 
        Debian                           6,552.04
        FFmpeg                           1,430.00
        freedesktop.org                      5.00
        Gallery                             20.00
        Haskell.org                         10.00
        Jenkins                          3,057.00
        LibreOffice                        172.00
        MinGW                               21.00
        Open Bioinformatics Foundation   2,214.65
        OpenEmbedded                       200.00
        OpenWrt                             81.00
        PostgreSQL                         200.00
        Privoxy                             50.00
        SPI General                      2,826.41
        SPI 5%                             343.84

        Total Ordinary Income           44,834.11
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.68
        Chase BusinessClassic Checking       0.12
        Chase Bus Select High Yield Savings 31.88

        Total Interest Income               34.68
                                            -----

   Gross Income                         44,868.79
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             1.78
          SPI 5%                      3.60

          Total 0 A.D. Exp            5.38
                                      ----

        aptosid
          Processing Fees             0.44
          SPI 5%                      0.33

          Total aptosid Exp           0.77
                                      ----

        Arch Linux
          Processing Fees            30.02
          SPI 5%                     28.63

          Total Arch Linux Exp       58.64
                                     -----

        Debian
          Debit Card Fee              3.00
          Gnome Outreach Program
            for Women             7,949.50
          Processing Fees            65.75
          SPI 5%                     77.60

          Total Debian Exp        8,095.85
                                  --------

        FFmpeg
          Processing Fees            58.69
          SPI 5%                     71.50

          Total FFmpeg Exp          130.19
                                    ------

        freedesktop.org
          Processing Fees             0.29
          SPI 5%                      0.25

          Total fd.o Exp              0.54
                                      ----

        Gallery
          Processing Fees             0.80
          SPI 5%                      1.00

          Total Gallery Exp           1.80
                                      ----

        Haskell
          Hosting Fees              165.04
          Processing Fees             0.75
          SPI 5%                      0.50

          Total Haskell Exp         166.29
                                    ------

        Jenkins
          Processing Fees           124.12
          SPI 5%                    152.85
          SSL Certificates          125.99
          Stickers                  558.00

          Total Jenkins Exp         960.96
                                    ------

        LibreOffice 
          Processing Fees             7.06
          SPI 5%                      8.60
          Travel Reimbursement    2,331.15

          Total LibreOffice Exp   2,346.81
                                  --------

        MinGW
          Processing Fees             1.26
          SPI 5%                      1.05

          Total MinGW Exp             2.31
                                      ----

        OpenEmbedded
          Processing Fees             8.35
          SPI 5%                     10.00

          Total OpenEmbedded Exp     18.35
                                     -----

        OpenWrt
          Processing Fees             4.01
          SPI 5%                      4.05

          Total OpenWrt Exp           8.06
                                      ----

        PostgreSQL
          Processing Fees             3.59
          SPI 5%                     10.00

          Total PostgreSQL Exp       13.59
                                     -----

        Privoxy
          Processing Fees             2.35
          SPI 5%                      2.50

          Total Privoxy Exp           4.85
                                      ----

        SPI
          Bookkeeping Fee           480.00
          Office Supplies            10.68
          PaySimple Monthly Fee      29.95
          Postage                     1.15
          Transaction Fees           35.86

          Total SPI Exp             557.64
                                    ------

        Total Expenses           12,372.03
                                 ---------

        Net Income               32,496.76
                                 =========


Balance Sheet as of April 30, 2014

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      17,087.24
        Chase Business Select High Yield Savings         259,234.17
        KeyBank Basic Business Checking                    1,018.73
        Key Business Reward Checking                     210,970.62
        Key Business Platinum Money Market Savings       162,829.46
        Key Express Checking                               5,475.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    236.00

     Total Current Assets                                670,258.09


   TOTAL ASSETS                                          670,258.09


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                    34,235.38
           ankur.org.in                       2,811.13
           aptosid Earmark                      204.66
           Arch Linux Earmark                14,334.39
           Debian Earmark                   191,436.61
           DebConf 14 Earmark                53,090.16
           Drizzle                            6,333.99
           FFmpeg                             4,280.81
           Fluxbox                              995.00
           Freedesktop.org Earmark           16,806.70
           FreedomBox Foundation Earmark     24,442.67
           Gallery Earmark                    8,289.20
           GNU TeXmacs Earmark                  323.54
           Haskell Earmark                   25,790.82
           Jenkins Earmark                   13,170.46
           LibreOffice Earmark               75,778.08
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                      1,329.40
           OpenVAS                               56.21
           OpenWrt                            3,413.70
           Open Bioinformatics Earmark       40,733.63
           Open Embedded                        181.65
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                18.60
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                44,263.76
           Privoxy Earmark                    1,056.02
           Swathanthra Malayan Comp Earmark   2,328.05
           The HeliOS Project Earmark           372.68
           TideSDK Earmark                      559.18
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,663.42

        Total held in trust                              595,733.96

        General reserves                                  74,524.13

     Total Equity                                        670,258.09

   TOTAL LIABILITIES & EQUITY                            670,258.09
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period May 01, 2014 - May 31, 2014

 Income
   Ordinary Income
        0 A.D.                             166.00
        aptosid                              6.67
        Arch Linux                         545.00
        DebConf 14                      33,500.00 
        Debian                           1,308.33
        FFmpeg                              95.00
        Jenkins                             45.00
        LibreOffice                        165.00
        MinGW                              205.00
        PostgreSQL                          75.00
        SPI General                        581.04
        SPI 5%                             141.77
        The HeliOS Project                 223.36
        YafaRay                              1.00

        Total Ordinary Income           37,058.17
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.76
        Chase BusinessClassic Checking       0.21
        Chase Bus Select High Yield Savings 31.89

        Total Interest Income               34.86
                                            -----

   Gross Income                         37,093.03
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             7.19
          SPI 5%                      8.30

          Total 0 A.D. Exp           15.49
                                     -----

        aptosid
          Processing Fees             0.44
          SPI 5%                      0.33

          Total aptosid Exp           0.77
                                      ----

        Arch Linux
          Processing Fees            26.07
          SPI 5%                     27.25

          Total Arch Linux Exp       53.32
                                     -----

        Debian
          Debit Card Fee              3.00
          Processing Fees            56.17
          SPI 5%                     65.42

          Total Debian Exp          124.59
                                    ------

        DebConf 14
          Processing Fees            25.00

          Total DC14 Exp             25.00
                                     -----

        FFmpeg
          Processing Fees             5.20
          SPI 5%                      4.75

          Total FFmpeg Exp            9.95
                                      ----

        Haskell
          Hosting Fees              165.56

          Total Haskell Exp         165.56
                                    ------

        Jenkins
          Processing Fees             2.27
          SPI 5%                      2.25

          Total Jenkins Exp           4.52
                                      ----

        LibreOffice 
          Processing Fees             2.31
          SPI 5%                      8.25
          Travel Reimbursement    8,379.43

          Total LibreOffice Exp   8,389.99
                                  --------

        MinGW
          Processing Fees             9.25
          SPI 5%                     10.25

          Total MinGW Exp            19.50
                                     -----

        Open Bioinformatics Foundation
          Hosting Fees (reissued) 2,214.65

          Total OpenBio Exp       2,214.65
                                  --------

        PostgreSQL
          Processing Fees             2.55
          SPI 5%                      3.75

          Total PostgreSQL Exp        6.30
                                      ----

        SPI
          Bookkeeping Fee           480.00
          PaySimple Monthly Fee      29.95
          Transaction Fees           40.10

          Total SPI Exp             550.05
                                    ------

        The HeliOS Project
          Processing Fees             1.35
          SPI 5%                     11.17

          Total HeliOS Exp           12.52
                                     -----

        YafaRay
          Processing Fees             0.39
          SPI 5%                      0.05

          Total YafaRay Exp           0.44
                                      ----

        Total Expenses           11,592.65
                                 ---------

        Net Income               25,500.38
                                 =========


Balance Sheet as of May 31, 2014

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      26,845.19
        Chase Business Select High Yield Savings         259,266.06
        KeyBank Basic Business Checking                    1,013.73
        Key Business Reward Checking                     232,800.97
        Key Business Platinum Money Market Savings       162,832.22
        Key Express Checking                               5,468.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    233.00

     Total Current Assets                                701,866.04


   TOTAL ASSETS                                          701,866.04


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                    34,385.89
           ankur.org.in                       2,811.13
           aptosid Earmark                      210.56
           Arch Linux Earmark                14,826.07
           Debian Earmark                   192,620.35
           DebConf 14 Earmark                86,565.16
           Drizzle                            6,333.99
           FFmpeg                             4,365.86
           Fluxbox                              995.00
           Freedesktop.org Earmark           16,806.70
           FreedomBox Foundation Earmark     24,442.67
           Gallery Earmark                    8,289.20
           GNU TeXmacs Earmark                  323.54
           Haskell Earmark                   25,625.26
           Jenkins Earmark                   13,210.94
           LibreOffice Earmark               67,553.09
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                      1,514.90
           OpenVAS                               56.21
           OpenWrt                            3,413.70
           Open Bioinformatics Earmark       38,518.98
           Open Embedded                        181.65
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                18.60
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                44,332.46
           Privoxy Earmark                    1,056.02
           Swathanthra Malayan Comp Earmark   2,328.05
           The HeliOS Project Earmark           583.52
           TideSDK Earmark                      559.18
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,663.98

        Total held in trust                              621,026.72

        General reserves                                  80,839.32

     Total Equity                                        701,866.04

   TOTAL LIABILITIES & EQUITY                            701,866.04
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period June 01, 2014 - June 30, 2014

 Income
   Ordinary Income
        0 A.D.                             177.00
        aptosid                              6.67
        Arch Linux                         460.64
        DebConf 14                      31,905.00 
        Debian                           1,113.33
        FFmpeg                              83.00
        freedesktop.org                     34.00
        FreedomBox                          10.00
        Jenkins                          1,500.00
        LibreOffice                         40.00
        MinGW                               10.00
        OpenWrt                             35.00
        PostgreSQL                         110.00
        SPI General                        106.87
        SPI 5%                             229.03
        The HeliOS Project               1,000.00
        TideSDK                              1.00

        Total Ordinary Income           36,821.54
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.68
        Chase BusinessClassic Checking       0.24
        Chase Bus Select High Yield Savings 32.95

        Total Interest Income               35.87
                                            -----

   Gross Income                         36,857.41
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             9.66
          SPI 5%                      8.85

          Total 0 A.D. Exp           18.51
                                     -----

        aptosid
          Processing Fees             0.44
          SPI 5%                      0.33

          Total aptosid Exp           0.77
                                      ----

        Arch Linux
          Processing Fees            23.37
          SPI 5%                     23.03

          Total Arch Linux Exp       46.40
                                     -----

        Debian
          Debit Card Fee              3.00
          Processing Fees            51.93
          SPI 5%                     55.67

          Total Debian Exp          110.59
                                    ------

        DebConf 14
          DayTrip Deposit            58.00
          Day Trip                1,375.50
          Processing Fees            98.04

          Total DC14 Exp          1,531.54
                                  --------

        FFmpeg
          Processing Fees             4.15
          SPI 5%                      4.15

          Total FFmpeg Exp            8.30
                                      ----

       freedesktop.org
         Processing Fees              1.49
         SPI 5%                       1.70

         Total fd.o Exp               3.19
                                      ----

       FreedomBox
         Processing Fees              0.58
         SPI 5%                       0.50

         Total FreedomBox Exp         1.08
                                      ----

        Haskell
          Hosting Fees              163.08

          Total Haskell Exp         163.08
                                    ------

        Jenkins
          Processing Fees            60.35
          SPI 5%                     75.00

          Total Jenkins Exp         135.35
                                    ------

        LibreOffice 
          Processing Fees             2.26
          SPI 5%                      2.00
          Travel Reimbursement    7,090.09

          Total LibreOffice Exp   7,094.35
                                  --------

        MinGW
          Processing Fees             0.75
          SPI 5%                      0.50

          Total MinGW Exp             1.25
                                     -----

        OpenWrt
          Processing Fees             2.10
          SPI 5%                      1.75

          Total OpenWrt Exp           3.85
                                      ----

        PostgreSQL
          Processing Fees             3.13
          SPI 5%                      5.50

          Total PostgreSQL Exp        8.64
                                      ----

        SPI
          Bookkeeping Fee           480.00
          PaySimple Monthly Fee      29.95
          Transaction Fees           65.19

          Total SPI Exp             575.14
                                    ------

        The HeliOS Project
          SPI 5%                     50.00

          Total HeliOS Exp           50.00
                                     -----

        TideSDK
          Processing Fees             0.37
          SPI 5%                      0.05

          Total TideSDK Exp           0.42
                                      ----

        Total Expenses            9,752.46
                                  --------

        Net Income               27,104.95
                                 =========


Balance Sheet as of June 30, 2014

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      31,035.26
        Chase Business Select High Yield Savings         259,299.01
        KeyBank Basic Business Checking                    1,008.73
        Key Business Reward Checking                     255,894.25
        Key Business Platinum Money Market Savings       162,834.90
        Key Express Checking                               5,421.72
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    230.00

     Total Current Assets                                729,130.02


   TOTAL ASSETS                                          729,130.02


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                    34,544.38
           ankur.org.in                       2,811.13
           aptosid Earmark                      216.46
           Arch Linux Earmark                15,240.31
           Debian Earmark                   193,623.09
           DebConf 14 Earmark               116,938.62
           Drizzle                            6,333.99
           FFmpeg                             4,440.56
           Fluxbox                              995.00
           Freedesktop.org Earmark           16,837.51
           FreedomBox Foundation Earmark     24,451.59
           Gallery Earmark                    8,289.20
           GNU TeXmacs Earmark                  323.54
           Haskell Earmark                   25,462.18
           Jenkins Earmark                   14,575.59
           LibreOffice Earmark               60,498.74
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                      1,523.65
           OpenVAS                               56.21
           OpenWrt                            3,444.85
           Open Bioinformatics Earmark       38,518.98
           Open Embedded                        181.65
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                18.60
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                44,433.82
           Privoxy Earmark                    1,056.02
           Swathanthra Malayan Comp Earmark   2,328.05
           The HeliOS Project Earmark         1,533.52
           TideSDK Earmark                      559.76
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,663.98

        Total held in trust                              648,335.04

        General reserves                                  80,794.98

     Total Equity                                        729,130.02

   TOTAL LIABILITIES & EQUITY                            729,130.02

Michael indicated we'd caught up on reports through to the end of June and that he was continuing to work with the bookkeeper. We should be able to rely on them more fully in the near future.

Secretary's report

Jonathan stated that the annual report was not complete but tbm had got an initial skeleton sorted out and Jonathan had filled out some extra pieces of information. Bdale said he'd try to get his introduction complete within the week.

Outstanding minutes

Vote on Meeting Minutes for 12th June 2014:

Clint AdamsYes
Robert BrockwayYes
Joshua D. DrakeAbstain
Bdale GarbeeYes
Joerg JaspertYes
Martin MichlmayrYes
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasAbstain

Motion passed with a vote of 7 yes, 2 abstain, 0 missing.

Items up for discussion

Resolution 2014-07-07.mzh.1: The Mana World (TMW) as an associated project

Clint AdamsAbstain
Robert BrockwayYes
Joshua D. DrakeYes
Bdale GarbeeYes
Joerg JaspertYes
Martin MichlmayrAbstain
Jonathan McDowellYes
Michael Schultheiss Yes
Martin Zobel-HelasYes

Motion passed with a vote of 7 yes, 2 abstain, 0 missing.

Any other business

Bdale mentioned that he had submitted a request for an SPI BoF at DebConf (to be held in Portland, OR, USA at the end of August).

Jonathan stated that there were 3 seats up for election this year and nominations were open until the close of July 13th. 2 nominations had already been received. Elections were due to open on July 15th if a sufficient number of nominations were received.

Joshua suggested that SPI should look at Hangouts on Air (Google public video conferencing) as a way of getting some more exposure to the wider community. There was some push back about using a non-free system to enable this, and some general queries about whether video conferencing was something that would improve engagement. Several board members indicated they'd have had difficulty attending board meetings in the past if video (or even just audio) conferencing was in use. Edward chipped in to indicate that their could be some benefit in getting the SPI web site better setup with analytics, and getting associated projects to link back to us.

Joerg mentioned that we'd have a graphic designer contact us to do some work, who might be able to help improve the website in general.

Adjournment

The meeting was adjourned until Thursday, August 14th, 2014 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2013
Bdale GarbeePresident
July 2013
Joerg JaspertVice President
July 2012
Jonathan McDowellSecretary
July 2012
Michael SchultheissTreasurer
July 2013
Joshua D. Drake
July 2013
Martin Zobel-Helas
July 2011
Clint Adams
July 2011
Robert Brockway
N/A
Martin Michlmayr

Appendix B: Resolutions

Resolution 2014-07-07.mzh.1: The Mana World (TMW) as an associated project

WHEREAS

1. Chakra is a community based Linux distribution intended to provide a
full operating system primarily for desktop users and is a substantial and
significant Free Software project.  Chakra fosters, promotes and increases
access to software systems available to the general public and supports,
encourages and promotes the creation and development of software available
to the general public.

2. The Chakra developers would like SPI's support and assistance,
including legal assistance, holding property and taking donations.

THE SPI BOARD RESOLVES THAT

3. Chakra is formally invited to become an SPI Associated Project,
according to the SPI Framework for Associated Projects, SPI Resolution
1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at
http://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/

4. H W Tovetjaern is recognised by SPI as the authoritative decision maker
and SPI liaison for Chakra.  In the event that H W Tovetjaern is
uncontactable, Neophytos Kolokotronis will take over as SPI liaison.
Future liaisons will be appointed in turn by the sitting project liaison,
or by a simple majority of existing Chakra developers.

5. This invitation will lapse, if not accepted, 60 days after it is
approved by the SPI Board.