Board meeting, February 12th, 2018

Board members present

  • Martin Michlmayr (tbm) (President)
  • Luca Filipozzi (luca) (Vice President)
  • Michael Schultheiss (schultmc) (Treasurer)
  • Valerie Young (spectranaut) (Secretary)
  • Joerg Jaspert (Ganneff)
  • Jimmy Kaplowitz (Hydroxide)
  • Tim Potter (tpot)
  • Andrew Tridgell (tridge)
  • Martin Zobel-Helas (zobel)

Board members partially present

  • None

Board members absent with regrets

  • None

Board members absent

  • None

Board advisors present

  • None

Registered guests present

  • Jonathan McDowell (Noodles)

These are the minutes for the February 12th, 2018 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.

President's Report

I attended FOSDEM recently and met with some projects. I'll send a report
to the board soon.

Several projects have asked for monthly treasurer reports and a report
for 2017. It has to be high priority for us to deliver on this.

IT is also an area of concern to me.

Treasurer's report

Michael Schultheiss, Martin Zobel-Helas and Andrew Tridgell have been working to import account data with accurate metadata in order to generate project specific reports for 2017 and January 2018. The outstanding 2017 reports will be released as soon as the coming weekend.

Martin Michlmayr thanks Schultheiss for his quick response on incoming reimbursement requests and asks about the old outstanding requests in RT. Zobel-Helas recommends asking Sabrina to help with reimbursement requests outside of the DebConf requests, and Schultheiss agrees she could help there as well.

Secretary's report

Nothing to report.

Outstanding minutes

Vote on Meeting Minutes for 11th December 2017:

Martin MichlmayrYes
Michael SchultheissYes
Valerie YoungYes
Joerg JaspertAbstain
Luca FilipozziAbstain
Jimmy KaplowitzYes
Tim PotterYes
Andrew TridgellYes
Martin Zobel-HelasAbstain

Motion passed with a vote of 6 yes, 0 no, 3 abstain, 0 missing.

Items up for discussion

Review of Action Items

Jimmy Kaplowitz completed his remaining face-to-face action items except emailing members the final draft of the bylaws amendments, which he will do after Mishi responds to his email request for feedback. He hopes we can hold the board vote in March if Mishi is responsive. Lining up the member vote with the annual board elections might be ideal to maximize participation.

Luca Filipozzi had made some progress on documenting sysadmin documentation. Filipozzi notes he is moving this month and will not be able to do more SPI work until March 1st.

Martin Michlmayr has contacted some defunct projects and will contact the rest this week. He has emailed a request to SPI associated projects regarding an SPI thank you page. Michlmayr reached out to Valessio Brito, who has done design work for SPI in the past. Michlmayr thanks Valessio for supplying artwork for the annual report, and informs the board that Brito needs more input on a potential logo redesign.

Martin Zobel-Helas state he still intends to write an email of feedback on Sabrina's work.

Valerie Young will put an agenda item on next months agenda for reviewing and organizing all SPI resolutions.

Any other business

Martin Michlmayr informed the Free Software Foundation Europe that SPI had passed a resolution in support of their "Public Money, Public Code" campaign and SPI is now listed on their web site.

Martin Zobel-Helas informs the board that the EU General Data Protection Regulation (EU GDPR) is effective beginning May 25 2018. He is concerned whether this regulation will effect SPI's websites, specifically rt.spi-inc.org and members.spi-inc.org. The board agrees SPI will ask for legal advice in order to understand whether this regulation effects SPI, as well as its member projects. As SPI's legal advisors are not specialized in European law, SPI may need to seek advice from outside the SFLC, and will take actions to do so.

Jimmy Kaplowitz mentions Jonathan McDowell may be able to help SPI find a European lawyer who may specialized in European data law. Jonathan McDowell remarks he has been asked by Debian to do that same work and will email the board.

Joerg Jaspert announces his resignation from the SPI Board. The board thanks him for his great work over his many years as an SPI board member.

The board decides to ask the spi-member list for a volunteer interim board member. Jimmy Kaplowitz remarks, when asking for an interim director, the board hope for someone who is willing to run for a full three-year term this July and to visit NYC for the face-to-face annually around late September.

Adjournment

The meeting was adjourned until Monday, March 12th, 2018 at 20:00 UTC in #spi on irc.spi-inc.org.

Appendix A: Current Board Membership

Last electedNameRole
July 2017Martin MichlmayrPresident
July 2016Luca FilipozziVice President
July 2015Michael SchultheissTreasurer
July 2016Valerie YoungSecretary
July 2016Joerg Jaspert
July 2016Jimmy Kaplowitz
July 2017Tim Potter
July 2017Andrew Tridgell
July 2016Martin Zobel-Helas