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2006-08-15
This is the proposed agenda for the Annual Board meeting of August 15th, 2006, to be held at 19:00 UTC in #spi on irc.spi-inc.org.
- Opening
- Roll call
Apologies received from Josh Berkus and Bdale Garbee - President's report (Bdale Garbee)
- Treasurer's report (Josh Berkus)
- Outstanding minutes
- August 16th, 2005 (log only)
- October 4th, 2005 (log only)
- October 18th, 2005 (log only)
- November 15th, 2005 (log only)
- December 13th, 2005 (log only)
- August 1st, 2006
- Items up for discussion:
- Further on Debian trademark in Spain? (Resolution 2006-04-03.jfsp.1)
- Attendance Policy (Resolution 2006-08-07-dbg.2)
- Accepting freedesktop.org as Associated Project (Resolution 2006-08-15.bg.1)
- Tax filing and book keeping status? (Jimmy)
- Website rebuild
- Items requesting comment from the DPL - see discussion
- Next board meeting - Tuesday, September 19th, 2006
Discussion appendix
Since there's a new board, I thought it might be a reasonable time to
go back over some of the issues that Debian would appreciate SPI input on:
1) Response to concerns related to the acceptance of Sun Java into
non-free, see:
From: John Goerzen <jgoerzen@complete.org>
Date: Wed, 7 Jun 2006 18:28:22 -0500
Subject: Questions about Java license and related questions
Message-ID: <20060607232822.GA31686@katherina.lan.complete.org>
2) Response to concerns related to interaction between Debian developers
and citizens of embargoed countries, see:
From: Anthony Towns <aj@azure.humbug.org.au>
Date: Fri, 9 Jun 2006 17:47:49 +1000
Subject: Debian in embargoed countries
Message-ID: <20060609074749.GB1408@azure.humbug.org.au>
3) Response to concerns related to online harrassment, see:
From: Steve Langasek <vorlon@debian.org>
Date: Fri, 9 Jun 2006 17:04:51 -0700
Subject: request for assistance with ongoing harrassment
[debianwomenpassaway@yahoo.com: Debian women: please pass away.]
Message-ID: <20060610000450.GN13192@mauritius.dodds.net>
4) Precise accounting of funds held for the benefit of the Debian
project (my imprecise estimate is $0, split between -$50,000 for
debconf, and +$50,000 for misc debian use, which will obviously
only be useful when the HP money makes its way in)
5) Is there any sort of online/electronic report of donations from
Click & Pledge that can be made available?
6) I think Debian would appreciate it if SPI would formally comment
on the asset handling changes proposed on debian-vote, to ensure we
can maintain a friendly and consultative relationship. (Even if the
comment is just "yup, that's fine by us!" or whatever) See the threads
related to:
From: Manoj Srivastava <srivasta@debian.org>
Date: Thu, 20 Jul 2006 20:12:54 -0500
Subject: Constitutional Amendment GR: Handling assets for the project
Message-id: <87r70f92w9.fsf@glaurung.internal.golden-gryphon.com>
http://lists.debian.org/debian-vote/2006/07/msg00005.html
Resolutions
Resolution 2006-04-03.jfsp.1: Debian trademark in Spain
WHEREAS
1. The Debian trademark in Spain is currently held by Jesus Martinez which
has no assocation with either the Debian project or SPI Inc.
2. The SPI trademark commitee wants to register the Debian trademark EU-wide
and any registration in an EU country will stall the process
3. Mr. Martinez has been contacted by the "Debian Spain" association and
by Javier de la Cueva and has rejected to transfer the trademark over to
SPI unless the following terms are met:
* Deletion of all Internet web pages with prior references to
Mr. Martínez trademark appropriation.
* Payment of 3,000 Euros as a fee for having made the defense of
the trademark and the costs.
* SPI letter granting him the rights to use perennialy the trademark
"Debian".
4. The SPI Board considers the transfer term unacceptable.
THE SPI BOARD RESOLVES THAT
5. SPI will initiate legal actions against Mr. Martinez.
6. SPI will provide a notarized and apostilled Power of Attorney to
the Spanish lawyer Javier de la Cueva, who will act in a Pro Bono basis,
and will litigate on behalf of SPI.
7. SPI will provide certificates of the trademark registry and any other
relevant documents to Javier de la Cueva needed to provide
documentary evidences necessary to defend the case.
Resolution 2006-08-07.dbg.2
This resolution supercedes 2001-09-17.br.
1. WHEREAS the Board of Directors of Software in the Public Interest is
responsible for the operation of the organisation;
2. and WHEREAS the Board of Directors performs its business at its
meetings;
3. and WHEREAS Board members are expected to attend all meetings;
4. and WHEREAS Board members who do not attend a reasonable number of
meetings can prevent the Board from carrying out its duties;
The Board of Directors hereby resolves that:
5. The Accounting Period for this Attendance Policy shall be one year,
ending with the most recent Board meeting, including any meeting in
session;
6. All Board members shall be recorded in the meeting minutes of all board
meetings while they are members as having an attendance status that is one
of:
a. Absent,
b. Absent, with regrets,
c. Present, with exception,
d. Present;
7. A Board member who fails to attend a valid Board meeting, and who has
not sent the Board regrets for the meeting at least twenty-four (24) hours
prior to the scheduled start of the meeting, shall be marked as: "Absent",
but may, by a vote of the Board at the time the Minutes are being approved
for that meeting be marked as "Absent, with regrets" without notice having
been received should the Board be satisfied that reasonable notice was not
possible;
8. A Board member who fails to attend a valid Board meeting, but who has
sent the Board regrets at least twenty-four (24) hours prior to the
scheduled start of the meeting, shall be marked as: "Absent, with
regrets";
9. A Board member who attends a valid Board meeting shall be marked as
"Present", but shall be marked as "Present, with exception" if he does
not:
a. Register as present during Roll Call, and
b. Participate or actively abstain in all votes, and
c. Respond to all Quorum Calls called for by the meeting Chair;
10. A Quorum Call may be called by the meeting Chair at any time during a
meeting if he reasonably believes that the number of members still
attending are insufficient to retain Quorum, and all members present must
respond in acknowledgement of their presence. Such Quorum calls and their
results shall be recorded in the meeting Minutes;
11. All Board members shall be considered "Present" for all meetings for
the year prior to their first appointment to the Board;
12. A Board member shall be asked to resign from the Board, and may be
subject to a removal hearing if the Board member is
a. marked as "Absent" for the greater of 20% or three Board meetings
during the accounting period, or
b. marked as "Absent, with regrets" for the greater of 40% or five Board
meetings during the accounting period, or
c. not marked as "Present" for the lesser of 50% or seven Board meetings
during the accounting period;
13. This resolution and all its effects shall take place effective with
the passage of this resolution, with no action being taken for attendance
records prior to its implementation.
SPI resolution 2006-08-15.bg.1
WHEREAS
1. Freedesktop.org is a substantial and significant Free Software project,
that also offers services to a number of other substantial and significant
Free Software projects, including X.org and Mesa.
2. The Freedesktop.org developers would like SPI to take donations for
purposes related to Freedesktop.org activities.
THE SPI BOARD RESOLVES THAT
3. Freedesktop.org is formally invited to become an SPI Associated Project,
according to the SPI Framework for Associated Projects, SPI Resolution
1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found
at http://www.spi-inc.org/corporate/resolutions/2004-08-10-iwj.1
4. Keith Packard is recognised by SPI as the current authoritative
decisionmaker in the Freedesktop.org project.
5. This invitation will lapse, if not accepted, 60 days after it is
approved by the SPI Board.
President's Report
None
Treasurer's Report(s)
None