20:00 < schultmc> *GAVEL* 20:00 < schultmc> [item 1, Opening] 20:00 < schultmc> Welcome to today's Software in the Public Interest Board Meeting, which 20:00 < schultmc> is now called to order. Today's agenda can be found on the web at: 20:00 < schultmc> https://www.spi-inc.org/meetings/agendas/2020/2020-12-14/ 20:00 < schultmc> [item 2, Roll Call] 20:00 < schultmc> Directors, please state your name 20:00 < schultmc> Guests, please /msg your names to tpot if you wish your attendance to be 20:00 < schultmc> recorded in the minutes of this meeting. 20:00 < fsf> Forrest Fleming 20:00 < tpot> Tim Potter 20:00 < schultmc> . 20:00 < zumbi> Héctor Orón Martínez 20:00 < schultmc> Regrets have been received from lamby. tpot, do we have any other regrets? 20:00 < schultmc> . 20:00 < jconway> Joe Conway 20:00 < schultmc> Michael Schultheiss 20:00 < tpot> None other than lamby. 20:00 < schultmc> Snow-Man: ping 20:00 < schultmc> luca: ping 20:01 < Snow-Man> Stephen Frost 20:01 < schultmc> zobel: ping 20:01 < schultmc> that's quorum - we can move on 20:01 < schultmc> *GAVEL* 20:01 < schultmc> [item 1, Opening] 20:01 < schultmc> Welcome to today's Software in the Public Interest Board Meeting, which 20:01 < schultmc> is now called to order. Today's agenda can be found on the web at: 20:01 < schultmc> https://www.spi-inc.org/meetings/agendas/2020/2020-12-14/ 20:01 < schultmc> [item 2, Roll Call] 20:01 < schultmc> Directors, please state your name 20:01 < schultmc> Guests, please /msg your names to tpot if you wish your attendance to be 20:01 < schultmc> recorded in the minutes of this meeting. 20:01 < schultmc> . 20:01 < schultmc> Regrets have been received from lamby. tpot, do we have any other regrets? 20:01 < schultmc> sorry, cut and paste error 20:01 < schultmc> [item 3, President's Report] 20:01 < schultmc> Continued thanks to SPI Vice President, Stephen Frost, for handling 20:01 < schultmc> contracting with SPI's contractors. Stephen continues to do a fantastic 20:01 < schultmc> job working with our contractors and legal counsel. 20:02 < schultmc> . 20:02 < schultmc> The paperwork for Merrill Lynch has been submitted, approved and processed. 20:02 < schultmc> Working on finalizing online access. 20:02 < schultmc> . 20:02 < schultmc> Stephen, do you have anything you would like to add? 20:02 < Snow-Man> yes 20:02 < Snow-Man> Apologies for the email troubles of late but thanks to Michael and our IT contractor, those should be resolved now and things should be more-or-less back to the state of working that they were previously. 20:03 < Snow-Man> We will be working to build a new RT system next. 20:03 < Snow-Man> The membership system should be fully operational now- any questions or issues with the new system, please let us know. 20:03 < tpot> hooray! 20:03 < zumbi> congrats! 20:03 < fsf> Awesome! 20:04 < jconway> \o/ 20:04 < Snow-Man> Should anyone have time that they'd like to spend working to improve the membership code base and get it updated, we'd certainly appreciate it. :) 20:04 < Snow-Man> We won't be focusing on that for now though, we need to get RT updated. 20:04 < Snow-Man> That's going to be a big lift but it's really the life blood of SPI and the recent issues with the existing system show that we have got to get that moved. 20:05 < Snow-Man> Any questions or concerns, please feel free to reach out and chat with me. 20:05 < Snow-Man> Regarding our counsel- 20:05 < Snow-Man> We are continuing to work with our existing counsel on the privacy policy, I'll be following up today to ask about that. I provided a response to a questionaire previously. 20:06 < zumbi> Excellent! 20:06 < Snow-Man> We have been introduced to a trademark counsel thanks to our current counsel and will likely engage with the trademark counsel to be able to ask questions and potentially have trademarks handled as a matter of course. 20:07 < Snow-Man> This is an action that the board generally agreed upon via email, but I'll be providing specifics to the board once I have them. 20:07 < tpot> Also hooray. Hopefully this will make trademark tickets much faster to close out. 20:07 < Snow-Man> (prior to signing the actual engagement letter, which would be the next step assuming the board agrees to move forward) 20:08 < Snow-Man> . 20:08 < schultmc> Snow-Man: I met with Arch Linux today to fix a billing issue for their hosting. They were wondering if you had an update on their legal request. 20:08 < Snow-Man> schultmc: that's the privacy policy item mentioned above. 20:08 < schultmc> ok 20:08 < schultmc> thanks 20:08 < schultmc> [item 4, Treasurer's Report] 20:08 < schultmc> zobel isn't currently here. 20:08 < schultmc> . 20:08 < schultmc> SPI's CHAR500 (New York State) filing has been submitted and accepted. SPI's 20:08 < schultmc> We are verifying with the CPA that SPI's 2019 Form 990 (Federal tax return) 20:08 < schultmc> has been submitted. 20:09 < schultmc> . 20:09 < schultmc> The SPI treasury team is continuing to process requests and is striving for 20:09 < schultmc> more timely ticket handling. The backlog is being processed but if there are 20:09 < schultmc> any board members who would like to assist with treasury tasks, additional 20:09 < schultmc> help is always welcome. 20:09 < schultmc> . 20:09 < schultmc> as of this afternoon there's a single ticket in the treasurer-ap queue 20:10 < schultmc> [item 5, Secretary's report] 20:10 < schultmc> tpot? 20:10 < tpot> I have been working on configuring our Gandi account to accept incomoing domin transfers. 20:11 < tpot> Xorg and freedesktop.org are the first ones on the starting block. 20:11 < tpot> Subsequent projects should be much faster and smoother after the first one or two so I think this is looking good. 20:11 < tpot> . 20:11 < schultmc> [item 6, Outstanding minutes] 20:11 < schultmc> The minutes for the 2020-11-09 require approval. 20:11 < schultmc> tpot: do we have minutes to approve today? 20:11 < tpot> Sorry I haven't prepared the minutes for the lst meeting in Novemeber but will do so for the next one. 20:12 < schultmc> ok 20:12 < schultmc> [item 7, Items up for discussion] 20:12 < schultmc> Nothing on agenda 20:12 < schultmc> . 20:12 < schultmc> [item 8, Any other business] 20:12 < schultmc> Anything to discuss? 20:12 < jesusalva_> * I already tried to register at member website with 3 emails, no success on neither 20:13 < Snow-Man> jesusalva_: when? 20:13 < jesusalva_> Lost track of dates, all of them are @themanaworld.org though 20:13 < Snow-Man> it wasn't working until late last week 20:13 < Snow-Man> if it was before then, then please try it again 20:14 < Snow-Man> tpot: when doing this- how is actual DNS being handled? 20:14 < jesusalva_> Says email already registered, should I use password reset instead? 20:14 < Snow-Man> jesusalva_: yes 20:15 < tpot> What do you mean by actual DNS? There are two scenarios. 1) The project sets their own DNS servers to something they host or a third party hosting provider. 2) Keep DNS hosting at Gandi and add individual records by hand using the Gandi web interface. 20:15 < Snow-Man> think we can take the discussion about the members website off-line and not have it as part of the board meeting 20:15 < Snow-Man> jesusalva_: please reach out to me at sfrost@snowman.net if it continues to not work and I'll try and figure it out 20:15 < Snow-Man> or ping me privately here. 20:16 < Snow-Man> tpot: Those are both great options, as long as 'third party' doesn't mean "SPI run/managed DNS servers" 20:17 < tpot> Heh. Yes that's what we are trying to avoid. At this stage it's easier and cheaper to have a third party hosting service handle DNS, although a project can manage their own DNS if they wish. 20:17 < Snow-Man> think we'd like to work towards getting away from that, which I believe we've discussed before, just wanted to make sure that was the direction we're continuing to go in. :) 20:17 < Snow-Man> sure. 20:17 < tpot> I'm kind of done editing zone files by hand (-: 20:17 < Snow-Man> haha, yeah. 20:17 < schultmc> anything else to discuss? 20:18 < schultmc> [item 9, Next board meeting] 20:18 < schultmc> The next board meeting is scheduled for: January 11, 2021 at 20:00 UTC 20:18 < schultmc> Any objections? 20:19 < zumbi> None here 20:19 < jconway> none here 20:19 < Snow-Man> wfm. 20:19 < schultmc> *GAVEL*