2025-08-11 20:00:14 schultmc *GAVEL* 2025-08-11 20:00:14 schultmc [item 1, Opening] 2025-08-11 20:00:14 schultmc Welcome to today's Software in the Public Interest Board Meeting, which 2025-08-11 20:00:14 schultmc is now called to order. Today's agenda can be found on the web at: 2025-08-11 20:00:14 schultmc https://www.spi-inc.org/meetings/agendas/2025/2025-08-11/ 2025-08-11 20:00:16 milan o/ 2025-08-11 20:00:17 schultmc [item 2, Roll Call] 2025-08-11 20:00:19 schultmc Directors, please state your name 2025-08-11 20:00:22 schultmc Guests, please /msg your names to schultmc if you wish your attendance to be 2025-08-11 20:00:24 milan Milan Kupcevic 2025-08-11 20:00:24 schultmc recorded in the minutes of this meeting. 2025-08-11 20:00:26 jconway Joe Conway 2025-08-11 20:00:27 schultmc . 2025-08-11 20:00:29 Jesusalva[m] Jonatas L Nogueira 2025-08-11 20:00:29 schultmc Michael Schultheiss 2025-08-11 20:00:31 mappx Katie McMillan 2025-08-11 20:00:34 fungi Jeremy Stanley 2025-08-11 20:00:57 schultmc That's quorum - other board members may join as they're able 2025-08-11 20:01:10 schultmc [item 3, President's Report] 2025-08-11 20:01:10 schultmc Martin, Héctor and I have been working with our auditor to get our 2024 2025-08-11 20:01:10 schultmc financial statements audited. We are also working with the auditing firm 2025-08-11 20:01:10 schultmc on filing our New York State and Federal annual filings. We have received 2025-08-11 20:01:10 schultmc a 6 month extension for the time to file and are confident the filings will 2025-08-11 20:01:13 schultmc be completed by the November 15, 2025 deadline. 2025-08-11 20:01:15 schultmc . 2025-08-11 20:01:18 schultmc I've worked with our insurance broker to update our general liability 2025-08-11 20:01:20 fsf Forrest Fleming 2025-08-11 20:01:20 schultmc policy and am working with our associated projects and their conference 2025-08-11 20:01:23 schultmc vendors to assure the necessary insurance clauses are in place for 2025-08-11 20:01:25 schultmc upcoming conferences. 2025-08-11 20:01:28 schultmc . 2025-08-11 20:01:30 schultmc Thank you for all of our officers and directors who have served SPI for the 2025-08-11 20:01:33 schultmc past several years. Best wishes to those officers and directors who are leaving 2025-08-11 20:01:35 schultmc the SPI board and welcome to all new and continuing directors. 2025-08-11 20:01:38 schultmc . 2025-08-11 20:01:40 schultmc Election Results: 2025-08-11 20:01:43 schultmc Count of first choices. Candidates Forrest Fleming and Héctor Orón Martínez have 2025-08-11 20:01:45 schultmc reached the threshold and are elected. Candidates Borden, Jeremy Stanley, and 2025-08-11 20:01:48 schultmc Jonatas Luis Nogueira are elected. 2025-08-11 20:01:50 schultmc All newly elected board members must, according to 2025-08-11 20:01:53 schultmc [Resolution 2016-02-10.djl.1](https://www.spi-inc.org/corporate/resolutions/2016/2016-02-10.djl.1/), 2025-08-11 20:01:56 schultmc send their Conflicts of Interest statement to secretary@spi-inc.org. As per 2025-08-11 20:01:59 schultmc N-PCL 715-A (6)(c) the form is submitted prior to the initial election of a 2025-08-11 20:02:01 schultmc director. 2025-08-11 20:02:04 schultmc In case of conflict, N-PCL 715-A prevails over current SPI Bylaws. 2025-08-11 20:02:06 schultmc . 2025-08-11 20:02:09 schultmc 2025-08-11 20:02:09 borden Borden Rhodes (elected) 2025-08-11 20:02:11 schultmc . 2025-08-11 20:02:14 schultmc Jesusalva[m]: Anything to add? 2025-08-11 20:02:16 schultmc . 2025-08-11 20:02:21 Jesusalva[m] Not this time 2025-08-11 20:03:18 schultmc [item 4, Treasurer's Report] 2025-08-11 20:03:18 schultmc zumbi isn't here 2025-08-11 20:03:18 schultmc . 2025-08-11 20:03:18 schultmc The Treasury team is continuing to work on the treasury task queue. 2025-08-11 20:03:18 schultmc [item 5, Secretary's report] 2025-08-11 20:03:21 schultmc Office is currently vacant and will be filled later this meeting. 2025-08-11 20:03:23 schultmc [item 6, Outstanding minutes] 2025-08-11 20:03:26 schultmc The outstanding minutes will be voted on at an upcoming meeting. 2025-08-11 20:03:31 schultmc [item 7, Items up for discussion] 2025-08-11 20:03:31 schultmc [item 7.1, Outstanding Minutes] 2025-08-11 20:03:31 schultmc Minutes are still pending. Membership reported missing some recent 2025-08-11 20:03:31 schultmc logs as well. Given the need of logs in the absence of minutes, any 2025-08-11 20:03:34 schultmc board member present on the meetings for which no minutes or logs 2025-08-11 20:03:36 schultmc were produced gently requested to publish the logs in the 2025-08-11 20:03:39 schultmc Secretary's stead for the 2024-2025 cycle. 2025-08-11 20:03:43 schultmc . 2025-08-11 20:03:59 schultmc [item 7.2, Bylaws amendment result] 2025-08-11 20:03:59 schultmc There are 148 eligible voters, and as such, the quorum defined on Bylaws is of 99 votes. 2025-08-11 20:04:00 Jesusalva[m] Given I'm from Matrix via phone, I can't post meeting logs myself 2025-08-11 20:04:02 schultmc 82 votes were received. 2025-08-11 20:04:05 schultmc The amendment has therefore failed. 2025-08-11 20:04:07 schultmc . 2025-08-11 20:04:10 schultmc [item 7.3, OpenSSL as an associated project] 2025-08-11 20:04:12 schultmc Jesusalva[m]? 2025-08-11 20:04:36 Jesusalva[m] We've been discussing this for several months already and they feel ready to move forward. 2025-08-11 20:04:38 Jesusalva[m] See attachments 2025-08-11 20:04:57 Jesusalva[m] This is a Model C sponsorship, so it is different from Model A we usually do. 2025-08-11 20:05:14 Jesusalva[m] Please raise any concerns as the APF doesn't apply to this specific application. 2025-08-11 20:05:19 Jesusalva[m] 2025-08-11 20:05:25 fungi thanks for working through the oddities of that 2025-08-11 20:06:17 Jesusalva[m] https://spi-inc.org/meetings/agendas/2025/OpenSSL_Activities.pdf 2025-08-11 20:06:21 Jesusalva[m] https://spi-inc.org/meetings/agendas/2025/FSA_OpenSSL.pdf 2025-08-11 20:07:23 schultmc I'm ready to vote unless there are any questions 2025-08-11 20:08:13 fsf Should borden be included in the vote? 2025-08-11 20:08:32 fsf (Unsure if he's included starting now or next time) 2025-08-11 20:08:33 zumbi Sorry - I am late today 2025-08-11 20:08:35 Jesusalva[m] Yes, he submitted the CoI form yesterday 2025-08-11 20:08:42 Jesusalva[m] He's elected 2025-08-11 20:08:47 zumbi Héctor Orón Martínez 2025-08-11 20:09:21 fsf Voting started, 9 people (borden,fsf,fungi,jconway,jesusalva[m],mappx,milan,schultmc,zumbi) allowed to vote on Accept OpenSSL as an associated project. - You may vote yes/no/abstain only, type !vote $yourchoice now. 2025-08-11 20:09:35 zumbi !vote yes 2025-08-11 20:09:35 fungi !vote yes 2025-08-11 20:09:35 borden !vote yes 2025-08-11 20:09:36 mappx !vote yes 2025-08-11 20:09:36 jconway !vote yes 2025-08-11 20:09:40 milan !vote yes 2025-08-11 20:09:41 fsf !vote yes 2025-08-11 20:09:42 schultmc !vote yes 2025-08-11 20:10:17 schultmc Jesusalva[m]: ? 2025-08-11 20:10:48 Jesusalva[m] Sorry 2025-08-11 20:10:52 Jesusalva[m] !vote yes 2025-08-11 20:10:58 fsf Current voting results for "Accept OpenSSL as an associated project": Yes: 8, No: 0, Abstain: 0, Missing: 1 ( mappx ) 2025-08-11 20:11:01 fsf Voting for "Accept OpenSSL as an associated project" closed. 2025-08-11 20:11:16 <-- milan (~milan@000268e7.user.oftc.net) has quit (Read error: Connection reset by peer) 2025-08-11 20:11:19 fsf let the record show mappx's vote, not sure what went wrong there 2025-08-11 20:11:41 schultmc [item 8, Officer Elections] 2025-08-11 20:11:46 schultmc Officers are elected for one year, with their term starting and ending in August. 2025-08-11 20:12:59 Jesusalva[m] (I couldn't find this info in any resolution ^) 2025-08-11 20:12:59 schultmc [item 8.1 President] 2025-08-11 20:13:01 --> milan (~milan@000268e7.user.oftc.net) has joined #spi 2025-08-11 20:13:25 schultmc I am interested in running for President again 2025-08-11 20:13:37 fsf I second schultmc for president 2025-08-11 20:13:50 zumbi I second schultmc for president 2025-08-11 20:13:53 mappx +1 2025-08-11 20:13:57 Jesusalva[m] I second schultmc for president 2025-08-11 20:13:57 milan +1 2025-08-11 20:13:58 jconway +1 2025-08-11 20:14:06 borden +1 2025-08-11 20:14:13 fungi i am in favor 2025-08-11 20:14:30 fsf Voting started, 9 people (borden,fsf,fungi,jconway,jesusalva[m],mappx,milan,schultmc,zumbi) allowed to vote on Accept schultmc as president. - You may vote yes/no/abstain only, type !vote $yourchoice now. 2025-08-11 20:14:37 fsf !vote yes 2025-08-11 20:14:38 fungi !vote yes 2025-08-11 20:14:39 schultmc !vote yes 2025-08-11 20:14:39 jconway !vote yes 2025-08-11 20:14:41 borden !vote yes 2025-08-11 20:14:41 mappx !vote yes 2025-08-11 20:14:42 milan !vote yes 2025-08-11 20:14:43 Jesusalva[m] !vote yes 2025-08-11 20:15:11 schultmc zumbi: ? 2025-08-11 20:15:31 zumbi !vote yes 2025-08-11 20:15:47 fsf Current voting results for "Accept schultmc as president": Yes: 9, No: 0, Abstain: 0, Missing: 0 () 2025-08-11 20:15:50 fsf Voting for "Accept schultmc as president" closed. 2025-08-11 20:15:55 schultmc [item 8.2 Vice President] 2025-08-11 20:16:01 Jesusalva[m] I am interested in running for Vice President again 2025-08-11 20:16:14 jconway seconded 2025-08-11 20:16:15 fsf I second; any other nominations? 2025-08-11 20:16:16 schultmc I second Jesusalva[m] for Vice President 2025-08-11 20:16:19 zumbi +1 2025-08-11 20:16:24 mappx +1 2025-08-11 20:16:35 milan +1 2025-08-11 20:16:36 fsf Voting started, 9 people (borden,fsf,fungi,jconway,jesusalva[m],mappx,milan,schultmc,zumbi) allowed to vote on Accept Jesusalva as vice-president. - You may vote yes/no/abstain only, type !vote $yourchoice now. 2025-08-11 20:16:41 fungi !vote yes 2025-08-11 20:16:42 schultmc !vote yes 2025-08-11 20:16:43 mappx !vote yes 2025-08-11 20:16:44 borden !vote yes 2025-08-11 20:16:44 jconway !vote yes 2025-08-11 20:16:44 fsf !vote yes 2025-08-11 20:16:45 zumbi !vote yes 2025-08-11 20:16:46 milan !vote yes 2025-08-11 20:17:14 fsf Current voting results for "Accept Jesusalva as vice-president": Yes: 8, No: 0, Abstain: 0, Missing: 1 ( jesusalva[m] ) 2025-08-11 20:17:16 Jesusalva[m] !vote yes 2025-08-11 20:17:17 fsf Voting for "Accept Jesusalva as vice-president" closed. 2025-08-11 20:17:40 schultmc [item 8.3 Treasurer] 2025-08-11 20:17:54 zumbi I am interested in running for Treasurer again 2025-08-11 20:17:56 jconway seconded 2025-08-11 20:17:56 fungi seconded 2025-08-11 20:18:00 schultmc seconded 2025-08-11 20:18:01 fsf seconded 2025-08-11 20:18:06 milan +1 2025-08-11 20:18:11 mappx +1 2025-08-11 20:18:13 fsf well, fifthed I suppose 2025-08-11 20:18:15 Jesusalva[m] +1 2025-08-11 20:18:23 fsf Voting started, 9 people (borden,fsf,fungi,jconway,jesusalva[m],mappx,milan,schultmc,zumbi) allowed to vote on Accept zumbi as treasurer. - You may vote yes/no/abstain only, type !vote $yourchoice now. 2025-08-11 20:18:25 fungi !vote yes 2025-08-11 20:18:27 fsf !vote yes 2025-08-11 20:18:27 jconway !vote yes 2025-08-11 20:18:28 schultmc !vote yes 2025-08-11 20:18:28 zumbi !vote yes 2025-08-11 20:18:29 mappx !vote yes 2025-08-11 20:18:32 milan !vote yes 2025-08-11 20:18:39 Jesusalva[m] !vote yes 2025-08-11 20:19:11 schultmc borden: ? 2025-08-11 20:19:38 fsf Current voting results for "Accept zumbi as treasurer": Yes: 8, No: 0, Abstain: 0, Missing: 1 ( borden ) 2025-08-11 20:19:41 fsf Voting for "Accept zumbi as treasurer" closed. 2025-08-11 20:20:46 borden !vote yes 2025-08-11 20:20:49 borden (sorry) 2025-08-11 20:20:54 schultmc [item 8.4 Secretary] 2025-08-11 20:20:54 schultmc The role of Secretary is currently vacant. Thank you to Zach van Rijn for serving 2025-08-11 20:20:55 schultmc as secretary for the previous term. 2025-08-11 20:21:34 zv Thank you for the privilege. 2025-08-11 20:22:14 zumbi Thanks zv for all your support 2025-08-11 20:24:26 schultmc Are any of the remaining directors interested in serving as Secretary? 2025-08-11 20:24:41 borden I'm too new, I think. I'd rather someone with experience. 2025-08-11 20:25:13 fsf I'm hastily backpedaling so as to make it look like others are volunteering. 2025-08-11 20:25:48 Jesusalva[m] I've been pulling double duty, but that's not sustainable long term due to the time investment necessary in each function. I can help, and we included Kassia to help 2025-08-11 20:26:01 Jesusalva[m] But that's the most I can do :P 2025-08-11 20:26:27 fungi i would probably need to step back from handling association requests and contributing member applications to make the time for an officer role 2025-08-11 20:26:46 <-- borden (~borden@76.9.197.103) has quit (Read error: Connection reset by peer) 2025-08-11 20:26:51 --> borden (~borden@76.9.197.103) has joined #spi 2025-08-11 20:26:59 zumbi seconded - I guess 2025-08-11 20:27:09 Jesusalva[m] Actually, that's an idea; fungi could step up to Secretary and someone else step up to his tasks 2025-08-11 20:27:13 schultmc We can spread those tasks amongst other board members if you'd like to serve as secretary 2025-08-11 20:27:17 Jesusalva[m] I suppose I support it 2025-08-11 20:27:45 borden I would be happy to volunteer to take on some admin work as an apprentice. Learn the ropes a bit. 2025-08-11 20:27:49 fungi i'm not thrilled at the idea, but am willing to serve as an option of last resort 2025-08-11 20:28:29 fungi are there no other interested directors? 2025-08-11 20:29:05 fungi i suppose i volunteer to serve as secretary for a year in that case 2025-08-11 20:29:26 borden I can help you, fungi 2025-08-11 20:29:29 mappx I would be open to volunteering in a similar way as borden (secretary apprentice) 2025-08-11 20:29:52 borden sounds like a good deal, fungi. You get two people to boss around :-) 2025-08-11 20:29:54 fungi i'll try to get meeting minutes uploaded in a timely manner, et cetera 2025-08-11 20:31:35 Jesusalva[m] Three 2025-08-11 20:31:45 fungi i guess zumbi already seconded, kinda 2025-08-11 20:31:53 Jesusalva[m] Given Kassia is disposition of officers for those stuff no one wants to c: 2025-08-11 20:31:55 fsf Voting started, 9 people (borden,fsf,fungi,jconway,jesusalva[m],mappx,milan,schultmc,zumbi) allowed to vote on Accept fungi as secretary(with borden and mappx to help out). - You may vote yes/no/abstain only, type !vote $yourchoice now. 2025-08-11 20:31:59 fsf !vote yes 2025-08-11 20:32:00 borden !vote yes 2025-08-11 20:32:02 schultmc !vote yes 2025-08-11 20:32:02 jconway !vote yes 2025-08-11 20:32:03 milan !vote yes 2025-08-11 20:32:04 Jesusalva[m] !vote yes 2025-08-11 20:32:05 zumbi !vote yes 2025-08-11 20:32:06 mappx !vote yes 2025-08-11 20:32:09 fsf quick quick before he changes his mind ;) 2025-08-11 20:32:23 fungi !vote yes 2025-08-11 20:32:31 fsf Current voting results for "Accept fungi as secretary(with borden and mappx to help out)": Yes: 9, No: 0, Abstain: 0, Missing: 0 () 2025-08-11 20:32:34 fsf Voting for "Accept fungi as secretary(with borden and mappx to help out)" closed. 2025-08-11 20:32:39 schultmc [item 9, Any other business] 2025-08-11 20:32:39 schultmc Anything to discuss? 2025-08-11 20:32:39 schultmc . 2025-08-11 20:32:39 schultmc There are numerous potential topics in the agenda. Any director may discuss 2025-08-11 20:32:40 schultmc any of these or any unlisted topic they feel should be discussed at this time. 2025-08-11 20:35:15 borden I kinda appeared out of nowhere, so if anyone wants to know anything about me, I'm happy to answer. 2025-08-11 20:35:26 borden (in my defence, I followed the mailing list for a few years) 2025-08-11 20:35:51 zumbi borden: could you please introduce yourself and explain your past role in the FLOSS ecosystem? 2025-08-11 20:36:45 zumbi also I would be curious to know what made you join SPI elections - I think it's great - but what motivation did you have? 2025-08-11 20:36:54 borden Sure. So I've basically been using FLOSS software for the past 20 years. I'm not a programmer - I come from a business and accounting background - so there are no projects where I've made much of a contribution. Having said that, I'm trying to get involved in some documentation projects like the Debian wiki 2025-08-11 20:37:52 zumbi That's interesting, maybe we can discuss sometime about accounting and wiki :-) 2025-08-11 20:37:52 borden My motivation is basically to get some return on investment on all my business training. I have a BComm in accounting, an MBA and I passed the chartered accountancy exams in Ontario (where I live). As I mentioned in my platform, I hope that someone with a finance background can help 2025-08-11 20:38:30 mappx for clarity, is that Ontario, Canada? 2025-08-11 20:38:44 borden Unfortunately, my competence is in Canadian accounting standards and rules. I know almost nothing about American charity and NFP rules 2025-08-11 20:38:49 borden correct, Ontario, Canada 2025-08-11 20:39:04 fungi math is math ;) 2025-08-11 20:39:33 Jesusalva[m] Hey, I'm a Brazilian accountant 2025-08-11 20:39:33 zumbi time for spi.ca? LOL 2025-08-11 20:39:45 Jesusalva[m] We should get along well, thanks to IASB lol 2025-08-11 20:39:52 borden True. I still remember some of my IFRS from school. Haven't used it much 2025-08-11 20:40:09 schultmc If I wasn't in IT/InfoSec I'd be a CPA :) 2025-08-11 20:40:16 fungi to be fair, usa organizational standards vary somewhat state to state, so there are about 50 possibilities 2025-08-11 20:41:07 mappx borden: I am so happy that you are here! I am from the Smiths Falls area :) 2025-08-11 20:41:08 fungi if i wasn't in it/infosec, i would definitely not be a cpa (math theory major and dropout) 2025-08-11 20:43:02 borden mappx, I'm in Toronto, so a bit west 2025-08-11 20:43:19 Jesusalva[m] I know no math 2025-08-11 20:43:30 borden neither do CPAs, for that matter 2025-08-11 20:44:23 borden But, yeah, if my book learning can be of any use, I'm happy to share it. 2025-08-11 20:45:57 fungi thanks! 2025-08-11 20:47:54 schultmc Anything further to discuss? 2025-08-11 20:48:55 jconway nothing here 2025-08-11 20:49:26 fungi nothing that wouldn't be handled better asynchronously outside the meeting anyway 2025-08-11 20:49:35 schultmc +1 2025-08-11 20:49:48 zumbi nothing from me 2025-08-11 20:49:53 schultmc [item 10, Next board meeting] 2025-08-11 20:49:53 schultmc The next board meeting is scheduled for: September 8, 2025 at 2000 UTC. 2025-08-11 20:49:55 schultmc Any objections? 2025-08-11 20:49:58 milan works for me 2025-08-11 20:50:03 schultmc works for me 2025-08-11 20:50:07 Jesusalva[m] Hmm 2025-08-11 20:50:10 zumbi fine for me 2025-08-11 20:50:15 Jesusalva[m] Perdu question about elections? 2025-08-11 20:50:16 jconway I will not be available for that one 2025-08-11 20:50:24 borden I'm good 2025-08-11 20:50:31 Jesusalva[m] Perdu asked who's supposed to see vote results 2025-08-11 20:50:53 -- fungi has changed topic for #spi from "Next SPI board meeting is on August 11, 2025, 20:00 UTC on #spi. Agenda: https://www.spi-inc.org/meetings/agendas" to "Next SPI board meeting is on September 8, 2025, 20:00 UTC on #spi. Agenda: https://www.spi-inc.org/meetings/agendas" 2025-08-11 20:50:54 Jesusalva[m] If only who started, all officers, all members...? 2025-08-11 20:51:32 schultmc After an election closes, voting information (other than how an individual voted) should be public IMHO 2025-08-11 20:51:37 Perdu Yea the system only allows vote starter to see results, which I'm not sure makes sense for results that are meant to be made public anyway 2025-08-11 20:53:36 Perdu Looking at it, I don't think any former vote justify the information not be made public immediately. I'll patch that way 2025-08-11 20:53:37 <-- borden (~borden@76.9.197.103) has quit (Read error: Connection reset by peer) 2025-08-11 20:53:49 Jesusalva[m] LGTM 2025-08-11 20:53:51 schultmc Sounds good - thanks 2025-08-11 20:53:57 schultmc *GAVEL*