2026-07-13 20:00:33	schultmc	[item 1, Opening]
2026-07-13 20:00:33	schultmc	Welcome to today's Software in the Public Interest Board Meeting, which
2026-07-13 20:00:33	schultmc	is now called to order. Today's agenda can be found on the web at:
2026-07-13 20:00:33	schultmc	https://www.spi-inc.org/meetings/agendas/2026/2026-07-13/
2026-07-13 20:00:35	schultmc	[item 2, Roll Call]
2026-07-13 20:00:38	schultmc	Directors, please state your name
2026-07-13 20:00:40	schultmc	Guests, please /msg your names to fungi if you wish your attendance to be
2026-07-13 20:00:43	schultmc	recorded in the minutes of this meeting.
2026-07-13 20:00:45	schultmc	.
2026-07-13 20:00:47	fungi	Jeremy Stanley
2026-07-13 20:00:48	schultmc	fungi, do we have any regrets?
2026-07-13 20:00:49	jconway	Joe Conway
2026-07-13 20:00:50	mappx	Katie McMillan
2026-07-13 20:00:50	schultmc	.
2026-07-13 20:00:56	fungi	no one has sent regrets
2026-07-13 20:00:58	schultmc	Michael Schultheiss
2026-07-13 20:01:23	zumbi	Héctor Orón Martínez
2026-07-13 20:01:28	jesusalva	Jonatas L. Nogueira
2026-07-13 20:01:49	 *	jesusalva just got out of his own mandatory work meeting :p
2026-07-13 20:02:01	schultmc	That's quorum - we can move on but others may join if they're available
2026-07-13 20:02:12	schultmc	[item 3, President's Report]
2026-07-13 20:02:12	schultmc	The July meeting of SPI is its Annual General Meeting. Thank you to
2026-07-13 20:02:12	schultmc	Martin Michlmayr for compiling our Annual Report.
2026-07-13 20:02:12	schultmc	.
2026-07-13 20:02:12	schultmc	Martin, Héctor and I have been working with our auditor to get our 2025
2026-07-13 20:02:14	schultmc	financial statements audited. We are also working with the auditing firm
2026-07-13 20:02:17	schultmc	on filing our New York State and Federal annual filings. We have received
2026-07-13 20:02:19	schultmc	a 6 month extension for the time to file and are confident the filings will
2026-07-13 20:02:22	schultmc	be completed by the November 15, 2026 deadline.
2026-07-13 20:02:24	schultmc	.
2026-07-13 20:02:27	schultmc	Thank you for all  of our officers and directors who have served SPI for the
2026-07-13 20:02:28	borden	Borden Rhodes
2026-07-13 20:02:29	schultmc	past several years. Best wishes to those officers and directors who are leaving
2026-07-13 20:02:32	schultmc	the SPI board and welcome to all new and continuing directors.
2026-07-13 20:02:34	schultmc	.
2026-07-13 20:02:37	schultmc	</done>
2026-07-13 20:02:39	schultmc	[item 4, Vice President's Report]
2026-07-13 20:02:42	schultmc	Jesusalva: Anything to add?
2026-07-13 20:03:07	jesusalva	This is the Annual General Meeting for SPI.
2026-07-13 20:03:07	jesusalva	SPI was incorporated in June 1997, so this marks the 29th anniversary of SPI
2026-07-13 20:03:33	jesusalva	I want to thanks everyone who worked hard not only this year, but during these 29 years to keep SPI running and Free and Libre Software a reality
2026-07-13 20:03:38	jesusalva	</done>
2026-07-13 20:03:46	schultmc	[item 5, Treasurer's Report]
2026-07-13 20:03:47	schultmc	zumbi?
2026-07-13 20:04:04	zumbi	If you have any urgency, please reach out.
2026-07-13 20:04:04	zumbi	Thanks very much for the continuous work of the treasurer team, including president, vice-president and contractors.
2026-07-13 20:04:09	zumbi	</done>
2026-07-13 20:04:22	zumbi	There has been some delay with payments due to cash flow issues. Other operations as usual.
2026-07-13 20:04:29	zumbi	</really_done>
2026-07-13 20:04:46	schultmc	[item 6, Secretary's report]
2026-07-13 20:04:48	schultmc	fungi?
2026-07-13 20:04:50	fungi	Nominations are still open until the end of tomorrow for one available seat on SPI's board of directors (23:59 UTC on Tuesday, 2026-07-14). Please E-mail secretary@spi-inc.org if you wish to nominate yourself before the deadline. An election of confirmed candidates commences the following day.
2026-07-13 20:05:23	fungi	The 2025 Annual Report has been announced to the spi-announce mailing list, for all those interested in reviewing what we've accomplished last year.
2026-07-13 20:05:31	fungi	A draft 5-day agenda for the November board meeting in Lisbon, Portugal is currently being assembled, which I will post to SPI's web site once we have exact dates chosen. In the meantime, please notify the secretary with any proposed additions. A deadline for final agenda edits has yet to be set.
2026-07-13 20:05:38	fungi	EOF
2026-07-13 20:05:44	schultmc	[item 7, Outstanding minutes]
2026-07-13 20:05:44	schultmc	The minutes for 2026-06-08 are outstanding. They may be
2026-07-13 20:05:44	schultmc	reviewed at:
2026-07-13 20:05:46	schultmc	https://www.spi-inc.org/meetings/minutes/2026/2026-06-08/
2026-07-13 20:06:04	fungi	looks like we're short fsf and milan, so 7 board members voting on this
2026-07-13 20:06:39	fungi	Voting started, 7 people (borden,fungi,jconway,jesusalva,mappx,schultmc,zumbi) allowed to vote on Accept meeting minutes for Monday, 8 June, 2026. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-07-13 20:06:46	zumbi	!vote yes
2026-07-13 20:06:48	schultmc	!vote yes
2026-07-13 20:06:51	mappx	!vote yes
2026-07-13 20:06:52	borden	!vote yes
2026-07-13 20:06:53	fungi	!vote yes
2026-07-13 20:06:55	jconway	!vote abstain
2026-07-13 20:07:10	jesusalva	!vote yes
2026-07-13 20:07:20	fungi	Current voting results for "Accept meeting minutes for Monday, 8 June, 2026": Yes: 6, No: 0, Abstain: 1, Missing: 0 ()
2026-07-13 20:07:25	fungi	Voting for "Accept meeting minutes for Monday, 8 June, 2026" closed.
2026-07-13 20:07:31	schultmc	[item 8, Items up for discussion]
2026-07-13 20:07:31	schultmc	[item 8.1, Confirm dates for Lisbon meeting]
2026-07-13 20:07:32	schultmc	fungi?
2026-07-13 20:08:06	jesusalva	I believe this is zumbi, actually. He's the one holding the reservations
2026-07-13 20:08:13	fungi	we previously determined the second or third week of november had the best chance of getting as many directors as possible
2026-07-13 20:08:18	schultmc	apologies for the confusion
2026-07-13 20:08:43	fungi	but yes, deciding exact dates for the venue will also help secretary and everyone else with agenda and travel planning
2026-07-13 20:09:19	jesusalva	I hoped to get the dates decided today, it is the AGM, a good opportunity to do so
2026-07-13 20:09:25	zumbi	Tecnico university in Lisbon is willing to host us, they have reserved a room for us for the 2 weeks in November, they are waiting our final dates to free up the week we dont use it.
2026-07-13 20:09:39	zumbi	We also have a proposed hotel to book.
2026-07-13 20:10:07	zumbi	Therefore it is only pending on the final dates, book the accomodation and travel.
2026-07-13 20:10:56	zumbi	.
2026-07-13 20:11:32	jesusalva	The running choices are the week of November 9 and the week of November 16
2026-07-13 20:11:42	fungi	the week of 2026-11-09 and the week of 2026-11-16 were marked as "available" by 6 board members and "if necessary" by the remaining 3.
2026-07-13 20:12:30	jesusalva	(Btw, I believe 2026-11-09 week might be better, despite I having voted otherwise personally)
2026-07-13 20:12:46	jesusalva	Thing is, in Brazil, both 15th and 20th are holidays
2026-07-13 20:13:09	jesusalva	The date we pick changes if I request as vacations or as overtime compensation
2026-07-13 20:13:53	jesusalva	These are my personal circumstances, though - from SPI side, I believe earlier = better :p
2026-07-13 20:15:12	jesusalva	If no one has anything to note, we can just vote between the two weeks (2026-11-09 to 2026-11-13 or 2026-11-16 to 2026-11-20) and be done with
2026-07-13 20:15:27	zumbi	Week of Nov 9 is Web Summit in Lisbon
2026-07-13 20:15:51	zumbi	Nov 16 is not so busy
2026-07-13 20:16:15	borden	I have a stupid question: what does someone do if they can't speak a word of Portuguese?
2026-07-13 20:16:46	zumbi	https://www.visitlisboa.com/en/events/web-summit-lisboa
2026-07-13 20:16:49	jesusalva	...Speak in English?
2026-07-13 20:16:58	fungi	reviewing the poll results, 2026-11-16 was preferred as "available" by jesusalva at the time while 2026-11-09 was preferred by fsf, milan and borden were "if necessary" for both weeks, if jesusalva's preference is now for 2026-11-09 that makes it the stand-out choice
2026-07-13 20:17:11	schultmc	I've been studying portuguese for a couple years - I know *several* words ;)
2026-07-13 20:17:12	zumbi	borden: many speak English and you can always use online translators to move around.
2026-07-13 20:17:25	jesusalva	Oh right. We have that Gemini translator stuff
2026-07-13 20:17:28	mappx	I have personally found that the people in Portugal are very good at speaking English (with a very nice accent too)
2026-07-13 20:17:34	zumbi	.. or get Jonatas on the phone
2026-07-13 20:18:20	schultmc	Web Summit Lisbon 2026 takes place from November 9–12, 2026, at the MEO Arena and FIL exhibition centre in Parque das Nações, Lisbon, Portugal. As one of the world's largest tech conferences, it will host over 70,000 attendees, thousands of startups, and hundreds of global speakers.
2026-07-13 20:18:30	schultmc	70k people is a lot to work around
2026-07-13 20:18:35	jesusalva	For me it only changes the week I use overtime hours and the week I use vacations
2026-07-13 20:18:45	jesusalva	It might be better to pick the week with less movement
2026-07-13 20:19:01	jesusalva	I wonder about fsf circumstances but he seems absent?
2026-07-13 20:19:50	jesusalva	zumbi: Btw, I have no experience with budgets for this kind of thing. I'm counting on you :P
2026-07-13 20:20:32	zumbi	No problem
2026-07-13 20:20:32	fungi	i'll note that per our poll results (granted it's been a couple of months now) both weeks were on equal footing for availability, so taking outside factors like web summit lisbon into account makes sense to me as a determining factor
2026-07-13 20:21:47	jesusalva	Do you guys prefer to just vote on the date? We have 7 persons, if no one abstains it can't tie.
2026-07-13 20:22:28	jesusalva	The question can be phrased as "should we delay the F2F to Nov 16th week, to take in account Web Summit Lisbon?"
2026-07-13 20:23:03	fungi	sure, i can start a vote
2026-07-13 20:23:17	 *	jesusalva waits to see if anyone else will raise other factors worth considering
2026-07-13 20:24:33	jesusalva	Reminder: https://gitlab.com/spi-inc/board-private/-/work_items/10 has the stuff we discussed previously
2026-07-13 20:24:41	jesusalva	+ the agenda draft I presented last meeting
2026-07-13 20:25:01	fungi	yes, that's the one i'll move to the web site once we know a date
2026-07-13 20:25:13	fungi	and then people can continue to adjust it there
2026-07-13 20:26:15	fungi	Voting started, 7 people (borden,fungi,jconway,jesusalva,mappx,schultmc,zumbi) allowed to vote on Hold the Lisbon meeting the week of 2026-11-16 to avoid conflicting with the Web Summit event. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-07-13 20:26:30	borden	!vote abstain
2026-07-13 20:26:35	jesusalva	:<
2026-07-13 20:27:05	zumbi	!vote yes
2026-07-13 20:27:07	jconway	!vote no
2026-07-13 20:27:30	jconway	not sure my vote should count though ¯\_(ツ)_/¯
2026-07-13 20:27:39	schultmc	!vote yes
2026-07-13 20:27:43	zumbi	it makes it more interesting for a tie
2026-07-13 20:27:45	fungi	i should probably also abstain since my plan is to attempt to attend remotely instead
2026-07-13 20:27:50	mappx	!vote yes
2026-07-13 20:28:03	fungi	!vote abstain
2026-07-13 20:28:23	jesusalva	!vote yes
2026-07-13 20:28:27	borden	I honestly don't have a horse in this race, so voting anything would be completely arbitrary
2026-07-13 20:28:39	jesusalva	At this point, yes already won
2026-07-13 20:28:47	jesusalva	Two abstains, so quorum was 3
2026-07-13 20:28:53	jesusalva	zumbi + schultmc + mappx = 3
2026-07-13 20:28:58	fungi	Current voting results for "Hold the Lisbon meeting the week of 2026-11-16 to avoid conflicting with the Web Summit event": Yes: 4, No: 1, Abstain: 2, Missing: 0 ()
2026-07-13 20:29:12	jesusalva	So we'll hold from 2026-11-16 to 2026-11-20
2026-07-13 20:29:17	fungi	Voting for "Hold the Lisbon meeting the week of 2026-11-16 to avoid conflicting with the Web Summit event" closed.
2026-07-13 20:29:28	jesusalva	zumbi: Can you confirm it with Technico and send us the budget information + other stuff necessary to make it happen?
2026-07-13 20:29:43	jesusalva	Err Tecnico*
2026-07-13 20:30:26	zumbi	Sure, I am away this week, I'll follow after July 20th
2026-07-13 20:30:54	fungi	thanks!
2026-07-13 20:31:05	jesusalva	Okay. I'll also being scheduling my vacations and overtime compensation to fit this schedule
2026-07-13 20:31:56	zumbi	Just to clarify, we do Mon-Fri? or also weekend?
2026-07-13 20:32:18	zumbi	In past we did Thu-Sun
2026-07-13 20:32:27	fungi	the draft schedule is for 5 days
2026-07-13 20:32:32	jesusalva	I was hoping to finish Mon-Fri, but might be worthwhile considering reserving Saturday morning just in case
2026-07-13 20:32:46	jesusalva	I don't think we'll finish some of the topics in the proposed time
2026-07-13 20:32:56	jesusalva	And extra agenda items do show up without much notice
2026-07-13 20:33:02	fungi	i guess the question is whether to prefer meeting on weekend days over weekdays
2026-07-13 20:33:28	jesusalva	Btw, the only advantage of doing F2F in Nov 9th, is that it would coincide with regular board meeting
2026-07-13 20:33:29	fungi	so 2 weekend days and 3 weekdays, or 5 weekdays?
2026-07-13 20:33:31	jesusalva	(Just remembered)
2026-07-13 20:33:32	zumbi	Also, I am unsure about facilities availability, therefore I'd need to check
2026-07-13 20:34:11	jesusalva	I suggested weekdays (Mon-Fri) because "standard bussiness week"
2026-07-13 20:34:12	zumbi	jesusalva: maybe we can skip board meeting in Nov 9th
2026-07-13 20:34:18	jesusalva	zumbi: We definitely should
2026-07-13 20:34:21	fungi	i assume we skip the usual november board meeting in favor of this, yes
2026-07-13 20:34:24	zumbi	OK, let's aim for Mon-Fri
2026-07-13 20:35:01	jesusalva	If you guys prefer to do it Sun-Thu or Tue-Sat it is fine, but I think it is worthwhile keeping one extra day at the end in case things take too long and we decide it must be discussed
2026-07-13 20:35:34	jesusalva	I don't have enough experience with plane tickets to know if they're cheaper or more expensive at weekends :p
2026-07-13 20:36:11	 *	jesusalva however assume people will come one day before and leave one day later, unless they happen to live nearby
2026-07-13 20:36:12	zumbi	Mon-Fri is easier for organizational stuff, weekends are harder
2026-07-13 20:36:34	 *	jesusalva doesn't need to state again that he agrees
2026-07-13 20:36:52	jesusalva	Anything else about F2F?
2026-07-13 20:37:03	jesusalva	It's 20:36 and there are 3 other agenda items
2026-07-13 20:38:23	jesusalva	schultmc this is your cue
2026-07-13 20:38:24	 *	jesusalva hides
2026-07-13 20:38:39	schultmc	[item 8.2, Renew contracts when asking for services]
2026-07-13 20:38:44	schultmc	whose item is this?
2026-07-13 20:38:49	jesusalva	Mine
2026-07-13 20:39:09	jesusalva	We have some contractors doing stuff/work with expired contracts. Two such cases
2026-07-13 20:39:18	jesusalva	Both to SPI directly
2026-07-13 20:39:38	jesusalva	One I know the Board wishes to keep the contract, because it was discussed previously, it is a formality issue
2026-07-13 20:39:51	jesusalva	The other... Keeps receiving tasks to do, but I don't have Board manifestation on it
2026-07-13 20:40:07	jesusalva	Both are contracts I cannot fix myself
2026-07-13 20:40:33	jesusalva	(Also, minor nitpicking: schultmc don't forget free floor, it is not in the agenda sketch)
2026-07-13 20:40:57	jesusalva	Do I need to state the names/individual cases, or can we proceed?
2026-07-13 20:41:46	jesusalva	We didn't put the contractors names in the agenda for privacy awareness
2026-07-13 20:41:54	schultmc	I'm fine with renewing contracts if there is sufficient work and mutual desire to continue working together
2026-07-13 20:42:21	fungi	do we need a vote on whether to extend the one contract that's in question? or can an officer just decide to continue it?
2026-07-13 20:42:33	 *	jesusalva is also being roundabout about their identities also for privacy awareness, but will provide any additional information if necessary
2026-07-13 20:42:48	jesusalva	fungi: Ideally a vote to extend the contract
2026-07-13 20:42:55	jesusalva	The other I think schultmc can solve, I think he got an email earlier
2026-07-13 20:43:13	zumbi	I agree with schultmc and I'd add that we have limited time per week ensuring there is enough budget to cover from general fund
2026-07-13 20:43:46	fungi	so specifically, a vote to "Extend the Process Development contract"? any additional details or corrections?
2026-07-13 20:44:12	jesusalva	Not really, that sounds good enough to me. Assuming schultmc can resolve the issue he was emailed about
2026-07-13 20:44:17	jesusalva	Otherwise, that will also require a vote
2026-07-13 20:44:34	fungi	Voting started, 7 people (borden,fungi,jconway,jesusalva,mappx,schultmc,zumbi) allowed to vote on Extend the Process Development contract. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-07-13 20:44:52	fungi	!vote yes
2026-07-13 20:45:01	borden	!vote yes
2026-07-13 20:45:03	jconway	!vote yes
2026-07-13 20:45:03	mappx	!vote yes
2026-07-13 20:45:07	schultmc	!vote yes
2026-07-13 20:45:13	zumbi	!vote yes
2026-07-13 20:45:28	jesusalva	!vote abstain
2026-07-13 20:45:32	fungi	Current voting results for "Extend the Process Development contract": Yes: 6, No: 0, Abstain: 1, Missing: 0 ()
2026-07-13 20:45:46	fungi	Voting for "Extend the Process Development contract" closed.
2026-07-13 20:45:50	jesusalva	Btw fungi, fsf just sent his regret
2026-07-13 20:45:56	milan	o/
2026-07-13 20:45:58	fungi	thanks
2026-07-13 20:46:08	fungi	oh, hi milan!
2026-07-13 20:46:11	mappx	hello milan!
2026-07-13 20:46:17	jesusalva	Please state your name [...]
2026-07-13 20:46:20	milan	Sorry for being late
2026-07-13 20:46:24	milan	Milan Kupcevic
2026-07-13 20:47:28	schultmc	[item 8.3, Reject postal mail with invalid addressee]
2026-07-13 20:47:50	jesusalva	Oh right, that. Thing is, some people keep sending correspondence addressed to, e.g. "The Debian Project"
2026-07-13 20:48:14	jesusalva	According to US Nonprofit law, only SPI can open correspondence addressed to Debian
2026-07-13 20:48:25	jesusalva	But according to US Postal Rules, SPI cannot open correspondence not addressed to SPI
2026-07-13 20:48:53	jesusalva	So we have two options: We can register associated projects as DBA (Doing Business As), and amend the form with TMB, so we can receive these correspondences
2026-07-13 20:49:04	borden	And this is a crime punishable by what?
2026-07-13 20:49:06	jesusalva	Or we can instruct TMB to return to sender with "recipient unknown"
2026-07-13 20:49:28	jesusalva	And instruct in contact page to use "To Debian Project c/o Software in the Public Interest, Inc."
2026-07-13 20:49:54	jesusalva	borden: It is not a crime. But we cannot receive the correspondence, and TMB will obviously not give it to us as they could lose their license or face fines
2026-07-13 20:49:54	fungi	does anyone know whether this is something other charities in our situation worry about? should we confer with counsel before considering filing a lot of dba paperwork just for that purpose?
2026-07-13 20:50:14	jesusalva	fungi: Tbh, my opinion is to just instruct TMB to refuse these letters
2026-07-13 20:50:30	fungi	that sounds like the simplest and cheapest solution
2026-07-13 20:50:32	schultmc	I'd defer to counsel - it seems to me like there'd be an implied in care of due to their associated project status
2026-07-13 20:50:48	fungi	i assume tbm brought this up as a concern
2026-07-13 20:50:50	jesusalva	schultmc: That's pretty much the conflict, yes
2026-07-13 20:51:15	jesusalva	Because Model A, it's implied. But because US Domestic Mail rules, we cannot receive it unless we fill a DBA
2026-07-13 20:51:43	jesusalva	Well, for example, the letter we received from Aaron
2026-07-13 20:52:04	jesusalva	We got two copies. One delivered to SPI, one to "Debian Project" without mentioning SPI
2026-07-13 20:52:34	jesusalva	Not registering a DBA and not orientating to return to sender means the mail is marked as delivered, but we never get to know about it
2026-07-13 20:52:57	jesusalva	So it has fiduciary duty risks, but thus far, it was only two correspondences to Debian Project
2026-07-13 20:53:20	jesusalva	A possibility (middle ground) is also to only register DBA to projects with registered trademarks
2026-07-13 20:54:23	schultmc	I'd defer to counsel. A brief search may indicate the need for an updated USPS form 1583 but I haven't found anything stating an actual DBA is mandated
2026-07-13 20:54:27	jesusalva	Btw, I'm also fine asking legal counsel for their opinion on this
2026-07-13 20:54:39	jesusalva	schultmc: It is in the Form 1583
2026-07-13 20:54:49	jesusalva	You need to prove identity for Additional Recipients listed
2026-07-13 20:54:56	jesusalva	The identity for a business alias is usually the DBA
2026-07-13 20:56:06	jesusalva	But I'm not an US person to say that with certainity
2026-07-13 20:56:26	fungi	seems like there's some consensus for checking with counsel before making any decision
2026-07-13 20:56:28	borden	Isn't the issue whether 503 or USPS takes precedence? Like if one's allowable under one law and forbidden under another law, there ought to be a tiebreaker.
2026-07-13 20:57:10	jesusalva	borden: I believe the "tiebreaker" is "you fill a DBA to make USPS happy and have no worries about 501(c)3 compliance"
2026-07-13 20:57:11	schultmc	the form 1583 is a special case since we're using a third party to accept mail on our behalf
2026-07-13 20:57:37	jconway	I have to drop at top of the hour
2026-07-13 20:57:41	jesusalva	Pretty much. The USPS regulation is affecting the third party
2026-07-13 20:57:54	jesusalva	I agree fungi, it seems consensus to ask legal counsel
2026-07-13 20:58:33	milan	+1 for legal counsel opinion
2026-07-13 20:58:46	mappx	+1
2026-07-13 20:59:10	jesusalva	jconway: Btw, thanks for serving SPI for all those years!
2026-07-13 20:59:19	borden	+1 I'm trying to wrap my head around how one can be sanctioned for doing something that's legal under one law and illegal under another unless there's rule or case explaining why
2026-07-13 20:59:29	zumbi	+1 for counsel - while I think it might be okay to open letter unless there is a separate legal entity for associated project
2026-07-13 20:59:39	jconway	\o
2026-07-13 20:59:51	zumbi	o/
2026-07-13 21:00:03	jesusalva	zumbi: Essentially, we can (should, perhaps must) open the letter, but the mail carrier cannot give the letter to us
2026-07-13 21:00:16	jesusalva	Unless we authorize them to receive the letter in our name
2026-07-13 21:00:22	jesusalva	Done through Form 1583
2026-07-13 21:00:27	milan	jconway: thank you for your service
2026-07-13 21:00:33	borden	A DBA, to my knowledge, addresses a completely different problem. It's not there to allow someone to open mail
2026-07-13 21:00:56	jesusalva	borden: Yup. But then, how do you prove the alias ("additional recipent") belongs to you?
2026-07-13 21:01:07	milan	In this case it is a requirement for third party mail processor to deliver mail in our inbox
2026-07-13 21:01:44	 *	jesusalva is waiting final topic to be called in question, open floor, and AOB
2026-07-13 21:01:57	jesusalva	Everyone already manifested to wait for legal counsel
2026-07-13 21:02:08	borden	I don't follow the relevance. If the postal service hands me a letter and I open it, it would seem incumbent on the intended recipient to come after me, not the post office
2026-07-13 21:03:29	jesusalva	borden: https://faq.usps.com/s/article/Commercial-Mail-Receiving-Agency-CMRA
2026-07-13 21:04:23	jesusalva	https://pe.usps.com/text/dmm300/508.htm#ep1045195
2026-07-13 21:04:28	schultmc	[item 8.4, Excessive requests for board input]
2026-07-13 21:05:29	jesusalva	I'm not sure what can be voted on it, and it's likely better discussed during F2F with bylaws
2026-07-13 21:05:33	jesusalva	But for short
2026-07-13 21:05:41	jesusalva	Just look at how long it took to decide the date
2026-07-13 21:06:06	jesusalva	Most stuff requiring Board Input aren't relevant/critical enough
2026-07-13 21:06:10	jesusalva	And there's a lot of them
2026-07-13 21:06:17	jesusalva	And they often block more important stuff
2026-07-13 21:06:39	jesusalva	(At the same time, we have overburdened officers, with a lot of stuff they can't delegate either)
2026-07-13 21:07:00	borden	Thanks for sending. The sense I'm getting is that the rules are there to provide a procedure or remedy if there's a complaint, but it doesn't seem like something that one would use to go looking for problems.
2026-07-13 21:07:02	jesusalva	I don't think anything can be decided to address this during today's meeting.
2026-07-13 21:07:30	jesusalva	borden: "The CMRA owner or manager must verify the documentation to confirm that the addressee resides or conducts business at the permanent address shown on PS Form 1583."
2026-07-13 21:08:20	jesusalva	Btw schultmc I'm done with this last topic unless anyone has anything to add
2026-07-13 21:08:55	schultmc	ok. did you mention there's an unlisted topic or is moving on to AOB appropriate at this time?
2026-07-13 21:09:00	jesusalva	(Or if someone has an idea in how to solve the problem when I ask for Board input, no one replies, and I don't know if they're just irrelevant and need better delegation, or if there's an excess)
2026-07-13 21:09:14	jesusalva	schultmc: Today is the AGM. During the AGMs, there's a block to allow any guest to speak
2026-07-13 21:09:15	fungi	i went looking for the open mic topic in previous agm agendas and never found an example of it being listed explicitly
2026-07-13 21:09:33	schultmc	jesusalva: ah, yes, thank you.
2026-07-13 21:09:36	fungi	so i omitted it this time as well
2026-07-13 21:09:58	mappx	I vote to discuss Board input requests F2F, acknowledging that I am one of the askers :)
2026-07-13 21:10:14	jesusalva	mappx: Yeah, +1 to that.
2026-07-13 21:10:26	jesusalva	I also ask a lot, and sometimes even projects ask stuff
2026-07-13 21:10:26	schultmc	[item 9, Discussions from SPI Membership]
2026-07-13 21:10:47	schultmc	Do any SPI contributing members or liaisons present have anything they would like to add?
2026-07-13 21:10:57	gordian	Hi, I’m Gordian Edenhofer. I’m currently applying for board membership and would like to briefly introduce myself.
2026-07-13 21:11:18	schultmc	gordian: welcome - please go ahead
2026-07-13 21:12:15	gordian	I have been involved in the Free and Open Source Software community for more than eleven years, primarily through Arch Linux. I am currently part of the Arch Linux support staff, contribute to the ArchWiki, and maintain packages in the Arch User Repository. Since moving from academia into industry,
2026-07-13 21:12:15	gordian	I have had less opportunity to contribute code to open-source projects directly. I would therefore like to contribute more of my time and experience through organizational and administrative work. Serving on the SPI board seems like a particularly meaningful way to support the broader open-source ec
2026-07-13 21:12:15	gordian	osystem and the projects that depend on SPI :)
2026-07-13 21:13:38	mappx	Nice to meet you!
2026-07-13 21:14:01	zumbi	Nice meeting you too and thanks for running for the SPI board
2026-07-13 21:14:01	schultmc	+1
2026-07-13 21:14:06	 *	jesusalva reminds: Application #3488 is actually a project association request. He's discussing with contractors and anyone who commented in the ticket in ways to avoid these requests essentially going to nulity.
2026-07-13 21:14:24	schultmc	Welcome and thank you for being willing to serve
2026-07-13 21:15:15	jesusalva	Why I'm mentioning this now? We need more directors willing to handle membership association requests
2026-07-13 21:18:00	gordian	I’d be happy to help :) i don’t see any content in the linked thread (probably on me) but  I’d be happy to contribute time to review projects and walk people through the process :)
2026-07-13 21:18:43	gordian	Thanks for the warm welcome! :)
2026-07-13 21:19:17	schultmc	Are there any other SPI members who would like to speak?
2026-07-13 21:20:55	schultmc	[item 10, Any other business]
2026-07-13 21:20:56	schultmc	Anything to discuss?
2026-07-13 21:21:21	fungi	i don't have anything
2026-07-13 21:21:27	jesusalva	Not from me. I probably owe reply to a few people, don't be afraid of bumping
2026-07-13 21:21:43	schultmc	[item 11, Next board meeting]
2026-07-13 21:21:43	schultmc	The next board meeting is scheduled for: August 10, 2026 at 2000 UTC.
2026-07-13 21:21:45	schultmc	Any objections?
2026-07-13 21:21:49	schultmc	wfm
2026-07-13 21:21:53	mappx	wfm
2026-07-13 21:21:54	milan	wfm
2026-07-13 21:22:18	jesusalva	wfm - probably
2026-07-13 21:22:44	Perdu	I didn't understand the point on excessive requests for board input. Was this just pointing an issue for later resolution, or a call to refrain from sending too many requests?
2026-07-13 21:22:46	fungi	i plan to be available
2026-07-13 21:23:11	jesusalva	Poiting an issue for later resolution
2026-07-13 21:23:35	Perdu	ok, thanks
2026-07-13 21:23:39	jesusalva	Some requests to the Board, an officer picks up and resolves, and other requests eventually make to meeting and may get sorted out
2026-07-13 21:23:44	jesusalva	But many are never replied and forgotten
2026-07-13 21:23:48	jesusalva	e.g. the mailing list question...
2026-07-13 21:24:07	Perdu	(I do send requests and a lot of times don't get any response)
2026-07-13 21:24:21	fungi	i have it flagged for follow-up still, but didn't get a good answer, more of a non-answer so i plan to just respond that it's not something we have
2026-07-13 21:25:03	fungi	but yes, basically we do get questions to hte board alias or to the officers alias that none of us know an answer to nor know where to get a real answer anyway
2026-07-13 21:25:07	Perdu	I gave some response in #17145 earlier today btw
2026-07-13 21:25:40	jesusalva	Btw Perdu unless you lost your CM status, I'm pretty sure you could have raised these up in the free mic :p
2026-07-13 21:25:47	jesusalva	But then, if you did, we would be all day here :p