2026-08-10 20:00:21	schultmc	[item 1, Opening]
2026-08-10 20:00:21	schultmc	Welcome to today's Software in the Public Interest Board Meeting, which
2026-08-10 20:00:21	schultmc	is now called to order. Today's agenda can be found on the web at:
2026-08-10 20:00:21	schultmc	https://www.spi-inc.org/meetings/agendas/2026/2026-08-10/
2026-08-10 20:00:23	schultmc	[item 2, Roll Call]
2026-08-10 20:00:26	schultmc	Directors, please state your name
2026-08-10 20:00:28	milan	Milan Kupcevic
2026-08-10 20:00:28	schultmc	Guests, please /msg your names to fungi if you wish your attendance to be
2026-08-10 20:00:29	jesusalva	Jonatas L. Nogueira
2026-08-10 20:00:31	schultmc	recorded in the minutes of this meeting.
2026-08-10 20:00:33	schultmc	.
2026-08-10 20:00:36	schultmc	fungi, do we have any regrets?
2026-08-10 20:00:36	fungi	Jeremy Stanley
2026-08-10 20:00:37	borden_	Borden Rhodes
2026-08-10 20:00:38	schultmc	.
2026-08-10 20:00:40	mappx	Katie McMillan
2026-08-10 20:00:41	schultmc	Michael Schultheiss
2026-08-10 20:00:44	fungi	schultmc: zumbi sent regrets
2026-08-10 20:01:24	schultmc	gordian_: please state your name for the record if you're present
2026-08-10 20:01:35	gordian_	Gordian Edenhofer
2026-08-10 20:01:40	schultmc	that's quorum - we can move on and others can join us if they're available
2026-08-10 20:01:55	schultmc	[item 3, President's Report]
2026-08-10 20:01:55	schultmc	Martin, Héctor and I have been working with our auditor to get our 2025
2026-08-10 20:01:55	schultmc	financial statements audited. We are also working with the auditing firm
2026-08-10 20:01:55	schultmc	on filing our New York State and Federal annual filings. We have received
2026-08-10 20:01:55	schultmc	a 6 month extension for the time to file and are confident the filings will
2026-08-10 20:01:58	schultmc	be completed by the November 15, 2026 deadline.
2026-08-10 20:02:00	schultmc	.
2026-08-10 20:02:03	schultmc	Thank you to Joe Conway for serving on the SPI board for the past several
2026-08-10 20:02:05	schultmc	years. Welcome to Gordian Edenhofer and thank you for volunteering to
2026-08-10 20:02:08	schultmc	serve on the SPI board. I look forward to working with you. Also thank you
2026-08-10 20:02:10	schultmc	to all of our continuing directors.
2026-08-10 20:02:13	schultmc	.
2026-08-10 20:02:15	schultmc	</done>
2026-08-10 20:02:18	schultmc	[item 4, Vice President's Report]
2026-08-10 20:02:20	schultmc	jesusalva: Anything to add?
2026-08-10 20:02:23	schultmc	.
2026-08-10 20:02:42	jesusalva	Just a reminder that F2F is approaching
2026-08-10 20:03:14	schultmc	[item 5, Treasurer's Report]
2026-08-10 20:03:14	schultmc	zumbi is unavailable.
2026-08-10 20:03:14	schultmc	.
2026-08-10 20:03:14	schultmc	The treasury team is continuing to process reimbursements and payments. If
2026-08-10 20:03:14	schultmc	there is an urgent need (i.e. other than NET 30) please let
2026-08-10 20:03:15	jesusalva	</done>
2026-08-10 20:03:17	schultmc	treasurer@rt.spi-inc.org know
2026-08-10 20:03:29	schultmc	[item 6, Secretary's report]
2026-08-10 20:03:30	schultmc	fungi?
2026-08-10 20:03:37	fungi	The 2026 Board Election cycle is now complete and I am pleased to announce that the following members are appointed to the SPI board:
2026-08-10 20:03:42	fungi	* Gordian Edenhofer (gordian)
2026-08-10 20:03:49	fungi	Full results are available at: https://www.spi-inc.org/corporate/votes/2026-board-election/
2026-08-10 20:03:58	fungi	A draft agenda for the November board meeting in Lisbon, Portugal is published; please reach out to secretary@spi-inc.org with any requested adjustments: https://www.spi-inc.org/meetings/agendas/2026/2026-11-16/
2026-08-10 20:04:03	fungi	EOF
2026-08-10 20:04:12	schultmc	[item 7, Outstanding minutes]
2026-08-10 20:04:12	schultmc	The minutes for 2026-07-13 are outstanding. They may be
2026-08-10 20:04:12	schultmc	reviewed at:
2026-08-10 20:04:14	schultmc	https://www.spi-inc.org/meetings/minutes/2026/2026-07-13/
2026-08-10 20:04:45	fungi	looks like we're down fsf as well as zumbi, so it'll be 7 board members voting
2026-08-10 20:05:23	fungi	Voting started, 7 people (borden,fungi,gordian,jesusalva,mappx,milan,schultmc) allowed to vote on Accept meeting minutes for Monday, 13 July, 2026. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-08-10 20:05:28	fungi	!vote yes
2026-08-10 20:05:31	schultmc	!vote yes
2026-08-10 20:05:33	mappx	!vote yes
2026-08-10 20:05:34	gordian_	!vote yes
2026-08-10 20:05:34	jesusalva	!vote yes
2026-08-10 20:05:35	milan	!vote abstain
2026-08-10 20:05:37	borden_	!vote yes
2026-08-10 20:06:13	fungi	Current voting results for "Accept meeting minutes for Monday, 13 July, 2026": Yes: 6, No: 0, Abstain: 1, Missing: 0 ()
2026-08-10 20:06:21	fungi	Voting for "Accept meeting minutes for Monday, 13 July, 2026" closed.
2026-08-10 20:06:21	schultmc	[item 8, Items up for discussion]
2026-08-10 20:06:23	schultmc	[item 8.1, Officer Elections] fungi?
2026-08-10 20:06:42	fungi	it's once again the time of year where we elect our officers
2026-08-10 20:07:25	fungi	schultmc notified the secretary of a willingness to serve as president again. are there any other volunteers for the office?
2026-08-10 20:07:49	zumbi	Hector Oron Martinez (partly online)
2026-08-10 20:07:59	jesusalva	It's roll call, btw ^
2026-08-10 20:08:09	fungi	yes, got that. thanks! ;)
2026-08-10 20:08:43	fungi	i'm not hearing any other nominees for president
2026-08-10 20:10:43	fungi	Voting started, 7 people (borden,fungi,gordian,jesusalva,mappx,milan,schultmc) allowed to vote on Appoint Michael Schultheiss to the office of President for the 2026-2027 term. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-08-10 20:10:50	schultmc	!vote yes
2026-08-10 20:10:51	fungi	!vote yes
2026-08-10 20:10:52	jesusalva	!vote yes
2026-08-10 20:10:55	mappx	!vote yes
2026-08-10 20:10:55	milan	!vote yes
2026-08-10 20:10:58	borden_	!vote yes
2026-08-10 20:11:01	gordian_	!vote yes
2026-08-10 20:11:17	zumbi	FTR, !vote yes
2026-08-10 20:11:44	fungi	oh, sorry! i meant to include you in the vote, i'll amend the record in the minutes
2026-08-10 20:11:55	zumbi	no problem
2026-08-10 20:12:12	fungi	Current voting results for "Appoint Michael Schultheiss to the office of President for the 2026-2027 term": Yes: 8, No: 0, Abstain: 0, Missing: 0 ()
2026-08-10 20:12:20	fungi	Voting for "Appoint Michael Schultheiss to the office of President for the 2026-2027 term" closed.
2026-08-10 20:12:43	fungi	next up is the office of vice president, i guess?
2026-08-10 20:13:00	jesusalva	I have the interest in serving the board as vice president for another year.
2026-08-10 20:13:21	fungi	for the record, secretary did not receive any nominations for vice president in advance
2026-08-10 20:13:31	fungi	any other nominees besides jesusalva?
2026-08-10 20:15:52	fungi	Voting started, 8 people (borden,fungi,gordian,jesusalva,mappx,milan,schultmc,zumbi) allowed to vote on Appoint Jonatas L. Nogueira to the office of Vice President for the 2026-2027 term. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-08-10 20:15:55	fungi	!vote yes
2026-08-10 20:15:59	mappx	!vote yes
2026-08-10 20:16:07	borden_	!vote yes
2026-08-10 20:16:13	schultmc	!vote yes
2026-08-10 20:16:15	milan	!vote yes
2026-08-10 20:16:17	gordian_	!vote yes
2026-08-10 20:16:26	zumbi	!vote yes
2026-08-10 20:16:45	jesusalva	!vote yes
2026-08-10 20:16:59	fungi	Current voting results for "Appoint Jonatas L. Nogueira to the office of Vice President for the 2026-2027 term": Yes: 8, No: 0, Abstain: 0, Missing: 0 ()
2026-08-10 20:17:06	fungi	Voting for "Appoint Jonatas L. Nogueira to the office of Vice President for the 2026-2027 term" closed.
2026-08-10 20:17:44	fungi	treasurer is up next, zumbi indicated to jesusalva a willingness to continue as treasurer, from what i understand
2026-08-10 20:17:57	zumbi	I am looking forward to serve in SPI Treasury for one more term.
2026-08-10 20:18:21	fungi	any additional nominees for the office or treasurer besides zumbi?
2026-08-10 20:18:32	zumbi	I am also fine if others stand up for the role.
2026-08-10 20:20:21	fungi	i'm not hearing additional nominees for treasurer
2026-08-10 20:20:46	fungi	Voting started, 8 people (borden,fungi,gordian,jesusalva,mappx,milan,schultmc,zumbi) allowed to vote on Appoint Hector Oron Martinez to the office of Treasurer for the 2026-2027 term. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-08-10 20:20:50	fungi	!vote yes
2026-08-10 20:20:53	schultmc	!vote yes
2026-08-10 20:20:54	milan	!vote yes
2026-08-10 20:20:55	mappx	!vote yes
2026-08-10 20:20:57	borden_	!vote yes
2026-08-10 20:21:02	zumbi	!vote yes
2026-08-10 20:21:03	gordian_	!vote yes
2026-08-10 20:21:15	jesusalva	!vote yes
2026-08-10 20:21:29	fungi	Current voting results for "Appoint Hector Oron Martinez to the office of Treasurer for the 2026-2027 term": Yes: 8, No: 0, Abstain: 0, Missing: 0 ()
2026-08-10 20:21:31	fungi	Voting for "Appoint Hector Oron Martinez to the office of Treasurer for the 2026-2027 term" closed.
2026-08-10 20:21:43	fungi	and finally secretary...
2026-08-10 20:22:12	fungi	is anyone willing to succeed me in the office of secretary for the coming one-year term?
2026-08-10 20:22:31	mappx	I am.  I know that I will need some guidance
2026-08-10 20:22:51	fungi	i would *love* to help you in the secretary role
2026-08-10 20:23:03	mappx	I think that would work really well
2026-08-10 20:23:44	fungi	also are you planning to be in lisbon? if so that may make things easier for recording notes/minutes since i'm going to be trying to attend remotely (which will be starting at 3am for me every day so i may not be the most attentive at times)
2026-08-10 20:24:02	mappx	I am planning on it
2026-08-10 20:24:47	fungi	are there any other nominees to the office of secretary for the 2026-2027 term?
2026-08-10 20:26:31	fungi	i'm not hearing further nominees
2026-08-10 20:26:51	fungi	Voting started, 8 people (borden,fungi,gordian,jesusalva,mappx,milan,schultmc,zumbi) allowed to vote on Appoint Katie McMillan to the office of Secretary for the 2026-2027 term. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-08-10 20:26:54	fungi	!vote yes
2026-08-10 20:26:56	schultmc	!vote yes
2026-08-10 20:26:59	gordian_	!vote yes
2026-08-10 20:27:01	borden_	!vote yes
2026-08-10 20:27:03	milan	!vote yes
2026-08-10 20:27:12	mappx	!vote yes :)
2026-08-10 20:27:23	zumbi	!vote yes
2026-08-10 20:27:30	jesusalva	!vote abstain
2026-08-10 20:27:55	fungi	Current voting results for "Appoint Katie McMillan to the office of Secretary for the 2026-2027 term": Yes: 7, No: 0, Abstain: 1, Missing: 0 ()
2026-08-10 20:28:01	fungi	Voting for "Appoint Katie McMillan to the office of Secretary for the 2026-2027 term" closed.
2026-08-10 20:28:48	fungi	i believe that concludes our officer elections
2026-08-10 20:29:15	zumbi	congrats to the new officers
2026-08-10 20:29:44	schultmc	Thank to everyone who volunteered and thank you to fungi for your willingness to serve this term and to assist mappx during her term
2026-08-10 20:29:57	fungi	it's been my pleasure, and will be
2026-08-10 20:29:57	mappx	yes, thank you!
2026-08-10 20:30:11	schultmc	[item 8.2, Approval of Capital Expenditure for Executive Infrastructure and Data Security]
2026-08-10 20:30:39	zumbi	Thanks fungi!
2026-08-10 20:30:46	schultmc	My reasoning for this was sent to the board and is also available in the resolution at https://www.spi-inc.org/meetings/agendas/2026/2026-08-10/draft-2026-08-10.mcs.1/
2026-08-10 20:31:15	fungi	it seems like a completely reasonable use of funds to me
2026-08-10 20:31:40	milan	+1
2026-08-10 20:31:46	mappx	+1
2026-08-10 20:32:08	fungi	it wasn't even clear to me that it required a board resolution, but regardless i'm fine voting on it too
2026-08-10 20:32:20	borden_	curious: what will be the recurring cost?
2026-08-10 20:32:23	gordian_	I agree :)
2026-08-10 20:32:31	schultmc	no recurring cost
2026-08-10 20:32:53	fungi	just addition of assets deprecated at the usual schedule, seems like
2026-08-10 20:32:57	borden_	but the laptop will need replacing
2026-08-10 20:33:16	jesusalva	fungi: Same
2026-08-10 20:33:26	jesusalva	Although computers are at an alltime high
2026-08-10 20:33:30	fungi	in theory the replacement can be another resolution, but yes this is part of why i questioned the need for a resolution
2026-08-10 20:33:31	schultmc	potentially in 5+ years
2026-08-10 20:33:43	zumbi	we had set - if I recall correctly - $2k top up
2026-08-10 20:34:29	zumbi	for this particular case, it is fine to go over it, also I dont think it was properly documented.
2026-08-10 20:35:33	fungi	i guess having a recorded policy for it might help reduce the need for future resolutions, but i wouldn't block this on creating one
2026-08-10 20:35:44	fungi	the need sounds fairly urgent
2026-08-10 20:36:10	fungi	to go ahead and place the order for the equipment i mean
2026-08-10 20:36:25	jesusalva	I think we still have room to improve how the Board controls SPI General Fund expenditures, both prior as after they happen
2026-08-10 20:36:33	schultmc	my previous hardware has already failed and I'm using a borrowed desktop which would not be easy to bring to Lisbon :)
2026-08-10 20:36:50	jesusalva	But for that, we probably need to arrange a payment clerk first, to free up some zumbi premium hours :P
2026-08-10 20:37:02	gordian_	Proposal: let’s get this through and put an item on next month’s agenda to formulate a concise policy?
2026-08-10 20:37:12	schultmc	+1
2026-08-10 20:37:26	fungi	any other discussion on this before i call the vote?
2026-08-10 20:37:29	schultmc	would also be a good agenda item for the f2f, although it already has a full agenda
2026-08-10 20:38:17	fungi	i'm happy to help show mappx how to add it to the agenda, there's already a slot with some policy discussions planned anyway
2026-08-10 20:38:27	mappx	thank you
2026-08-10 20:38:53	fungi	i'm not hearing any concerns over the resolution, so let's vote
2026-08-10 20:38:57	fungi	Voting started, 8 people (borden,fungi,gordian,jesusalva,mappx,milan,schultmc,zumbi) allowed to vote on resolution 2026-08-10.mcs.1: Approval of Capital Expenditure for Executive Infrastructure and Data Security. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-08-10 20:39:03	schultmc	!vote abstain
2026-08-10 20:39:06	fungi	!vote yes
2026-08-10 20:39:07	mappx	!vote yes
2026-08-10 20:39:07	gordian_	!vote yes
2026-08-10 20:39:08	milan	!vote yes
2026-08-10 20:39:09	borden_	!vote abstain
2026-08-10 20:39:09	jesusalva	!vote yes
2026-08-10 20:39:25	zumbi	!vote yes
2026-08-10 20:39:45	fungi	Current voting results for "resolution 2026-08-10.mcs.1: Approval of Capital Expenditure for Executive Infrastructure and Data Security": Yes: 6, No: 0, Abstain: 2, Missing: 0 ()
2026-08-10 20:39:50	fungi	Voting for "resolution 2026-08-10.mcs.1: Approval of Capital Expenditure for Executive Infrastructure and Data Security" closed.
2026-08-10 20:39:56	schultmc	[item 9, Any other business]
2026-08-10 20:39:57	schultmc	Anything to discuss?
2026-08-10 20:40:14	fungi	i didn't have anything else to bring up
2026-08-10 20:41:25	jesusalva	Not at present
2026-08-10 20:42:21	schultmc	[item 10, Next board meeting]
2026-08-10 20:42:21	schultmc	The next board meeting is scheduled for: September 14, 2026 at 2000 UTC.
2026-08-10 20:42:22	schultmc	Any objections?
2026-08-10 20:42:27	milan	wfm
2026-08-10 20:42:29	schultmc	wfm
2026-08-10 20:42:31	mappx	wfm
2026-08-10 20:42:34	borden_	nay
2026-08-10 20:42:35	fungi	i should be able to make it
2026-08-10 20:43:11	jesusalva	Actually, zumbi, do you have budget for F2F already? I recall some "we need to discuss budget and contractor attendance at F2F"
2026-08-10 20:43:19	jesusalva	But I don't remember if it was board or officers
2026-08-10 20:49:02	schultmc	do we need to discuss f2f budget or can I officially close the meeting?
2026-08-10 20:50:25	jesusalva	I think you can close the meeting, unless the Board feels it warrants a broader discussion
2026-08-10 20:50:49	fungi	i don't