2026-09-14 20:01:44	schultmc	*GAVEL*
2026-09-14 20:01:44	schultmc	[item 1, Opening]
2026-09-14 20:01:44	schultmc	Welcome to today's Software in the Public Interest Board Meeting, which
2026-09-14 20:01:44	schultmc	is now called to order. Today's agenda can be found on the web at:
2026-09-14 20:01:44	schultmc	https://www.spi-inc.org/meetings/agendas/2026/2026-09-14/
2026-09-14 20:01:47	schultmc	[item 2, Roll Call]
2026-09-14 20:01:49	schultmc	Directors, please state your name
2026-09-14 20:01:51	jesusalva	Jonatas L. Nogueira
2026-09-14 20:01:52	schultmc	Guests, please /msg your names to mappx if you wish your attendance to be
2026-09-14 20:01:54	fsf	Forrest Fleming
2026-09-14 20:01:54	schultmc	recorded in the minutes of this meeting.
2026-09-14 20:01:57	schultmc	.
2026-09-14 20:01:58	fungi	Jeremy Stanley
2026-09-14 20:01:59	milan	Milan Kupcevic
2026-09-14 20:01:59	schultmc	mappx, do we have any regrets?
2026-09-14 20:02:00	gordian_	Gordian Edenhofer
2026-09-14 20:02:02	schultmc	.
2026-09-14 20:02:04	schultmc	Michael Schultheiss
2026-09-14 20:02:07	mappx	Katie McMillan
2026-09-14 20:02:14	mappx	I did not receive any regrets
2026-09-14 20:02:39	schultmc	That's quorum - others may join in if they're available
2026-09-14 20:02:47	schultmc	[item 3, President's Report]
2026-09-14 20:02:47	schultmc	Martin, Héctor and I have been working with our auditor to get our 2025
2026-09-14 20:02:47	schultmc	financial statements audited. We are also working with the auditing firm
2026-09-14 20:02:47	schultmc	on filing our New York State and Federal annual filings. We have received
2026-09-14 20:02:47	schultmc	a 6 month extension for the time to file and are confident the filings will
2026-09-14 20:02:49	schultmc	be completed by the November 15, 2026 deadline.
2026-09-14 20:02:52	schultmc	.
2026-09-14 20:02:54	schultmc	</done>
2026-09-14 20:02:57	schultmc	[item 4, Vice President's Report]
2026-09-14 20:02:59	schultmc	jesusalva: Anything to add?
2026-09-14 20:03:02	zumbi	Héctor Orón Martínez
2026-09-14 20:03:14	jesusalva	Everything is running within expectations. If you have a stale request it might have been missed, so do not hesitate to bump.
2026-09-14 20:03:17	jesusalva	</done>
2026-09-14 20:03:31	schultmc	[item 5, Treasurer's Report]
2026-09-14 20:03:32	schultmc	zumbi?
2026-09-14 20:03:53	zumbi	There are pending payments on the queue due to the big amount of requests,
2026-09-14 20:03:53	zumbi	those are expected to be cleared over this and the next week.
2026-09-14 20:03:53	zumbi	.
2026-09-14 20:03:53	zumbi	Work in progress preparing audit and F2F event.
2026-09-14 20:03:53	zumbi	.
2026-09-14 20:03:55	zumbi	If you have any urgency, please reach out.
2026-09-14 20:03:58	zumbi	Thanks very much for the continuous work of the treasurer team, including
2026-09-14 20:04:00	zumbi	president, vice-president and contractors.
2026-09-14 20:04:03	zumbi	</done>
2026-09-14 20:04:46	schultmc	[item 6, Secretary's report]
2026-09-14 20:04:47	schultmc	mappx?
2026-09-14 20:06:07	mappx	I think the only thing to report this month is that I am in training, and it is moving along well with guidance
2026-09-14 20:06:23	mappx	thanks fungi
2026-09-14 20:06:35	schultmc	[item 7, Outstanding minutes]
2026-09-14 20:06:35	schultmc	The minutes for 2026-08-10 are outstanding. They may be
2026-09-14 20:06:35	schultmc	reviewed at:
2026-09-14 20:06:36	schultmc	https://www.spi-inc.org/meetings/minutes/2026/2026-08-10/
2026-09-14 20:06:59	fsf	mappx: shall I do the vote, or would you prefer to?
2026-09-14 20:07:11	mappx	I would like to try
2026-09-14 20:07:20	fsf	Sounds good!
2026-09-14 20:07:21	jesusalva	(Do you have the script installed?)
2026-09-14 20:08:04	 *	fungi simply cut-and-pasted old votes with hand edits, then tallied the results,  missed that there was even a script for it
2026-09-14 20:08:08	jesusalva	https://gitlab.com/spi-inc/board/-/tree/master/secretary
2026-09-14 20:08:13	mappx	Voting started, 8 people (fsf,borden,fungi,gordian,jesusalva,mappx,milan,schultmc) allowed to vote on Accept meeting minutes for Monday, 10 August 2026. - You may vote yes/no/abstain only, type !vote $yourchoice now.
2026-09-14 20:08:25	jesusalva	!vote yes
2026-09-14 20:08:28	fungi	!vote yes
2026-09-14 20:08:30	gordian_	!vote yes
2026-09-14 20:08:30	milan	!vote yes
2026-09-14 20:08:35	fsf	!vote abstain
2026-09-14 20:08:36	zumbi	!vote yes
2026-09-14 20:08:45	mappx	!vote yes
2026-09-14 20:09:01	schultmc	!vote yes
2026-09-14 20:09:08	mappx	oh, my mistake, borden isn't here
2026-09-14 20:09:13	mappx	my apologies
2026-09-14 20:09:27	fungi	and zumbi is here
2026-09-14 20:09:45	zumbi	:)
2026-09-14 20:09:47	mappx	oh yes, my apologies
2026-09-14 20:10:23	mappx	Current voting results for "Accept meeting minutes for Monday, 10 August, 2026": Yes: 7, No: 0, Abstain: 1, Missing: 0 ()
2026-09-14 20:10:25	fungi	it can be corrected in the minutes
2026-09-14 20:10:37	mappx	okay
2026-09-14 20:11:07	mappx	did anyone receive regrets from borden?
2026-09-14 20:11:15	jesusalva	fungi, mappx: https://gitlab.com/spi-inc/board/-/tree/master/secretary The script is there
2026-09-14 20:11:17	jesusalva	For IRSSI
2026-09-14 20:11:27	jesusalva	Along some notes from former secretaries
2026-09-14 20:11:30	mappx	oh thank you!
2026-09-14 20:11:40	zumbi	... at least it worked as first try out :-)
2026-09-14 20:11:57	schultmc	[item 8, Items up for discussion]
2026-09-14 20:11:58	schultmc	[item 8.1, 2026-09-14.mk.1: Transparency.dev as an associated project]
2026-09-14 20:12:03	schultmc	milan?
2026-09-14 20:12:11	milan	Patrick Flynn of Transparency.dev has reached out with
2026-09-14 20:12:18	milan	consideration of associating their project with SPI.
2026-09-14 20:12:24	milan	Given that the project's goals and mission are aligned
2026-09-14 20:12:32	milan	with SPI's values, that the project needs support and
2026-09-14 20:12:40	milan	assistance, following the project's stated activities
2026-09-14 20:12:49	milan	review, I'm recommending and putting forward this resolution
2026-09-14 20:12:55	milan	draft to the Board for consideration and voting.
2026-09-14 20:13:05	milan	</done>
2026-09-14 20:13:28	zumbi	Is there some abstract/summary we could review?
2026-09-14 20:13:30	gordian_	Could you please remind me what their stated mission and goals are?
2026-09-14 20:13:32	jesusalva	Michael, Milan and I had a call with them
2026-09-14 20:13:43	milan	https://www.spi-inc.org/meetings/agendas/2026/2026-09-14/draft-2026-09-14.mk.1/
2026-09-14 20:13:53	fungi	i have a passing familiarity with that effort and agree they seem like good alignnment with our mission too
2026-09-14 20:14:00	schultmc	Transparency.dev is a substantial and significant free and open-source software project maintaining public witness network infrastructure for tamper-evident logs and related software suite for building end-to-end transparency ecosystems.
2026-09-14 20:14:04	jesusalva	https://transparency.dev/ has more information, it is currently housed under Google
2026-09-14 20:14:05	schultmc	from the resolution
2026-09-14 20:14:20	jesusalva	They are seeking a more neutral house
2026-09-14 20:14:48	borden	Sorry I'm late. Borden Rhodes reporting for duty.
2026-09-14 20:15:16	jesusalva	We're currently reviewing https://www.spi-inc.org/meetings/agendas/2026/2026-09-14/draft-2026-09-14.mk.1/
2026-09-14 20:16:10	borden	Looks good. No questions or objections from my end.
2026-09-14 20:16:12	zumbi	Could expand on "Administrative ownership of code repository, social media and community service accounts."  do they expect us to manage their accounts?
2026-09-14 20:16:46	milan	They want us to hold ownership of the accounts, they will manage it.
2026-09-14 20:17:16	borden	I interpreted that as analogous to holding the trademarks, domains and copyrights. We deal with the fiddly back end stuff so the project doesn't collapse if the maintainers quit. Is that a fair interpretation?
2026-09-14 20:17:34	jesusalva	I think so
2026-09-14 20:18:18	fungi	some services want a legal administrative contact, depending on what the account is used for
2026-09-14 20:18:19	zumbi	I imagine a code repo in third party (gitlab, github, codeberg,etc) , owned by us but managed by them?
2026-09-14 20:18:43	zumbi	us as in SPI
2026-09-14 20:18:52	jesusalva	That's how I read it. milan, did you invite Patrik to today's meeting?
2026-09-14 20:18:57	milan	They are functional project which is detaching from Google and becoming independent project. So they don't want Google to hold ownership of their accounts.
2026-09-14 20:19:53	borden	I thought a central password archive was the whole reason SPI uses a decentralised password manager.
2026-09-14 20:20:33	zumbi	I don't mind, but I hope it is clear, that SPI does not provide hosting or social media, and whatever means "community service".
2026-09-14 20:20:58	zumbi	i.e. mailing lists, etc.
2026-09-14 20:22:26	zumbi	if they need that, we could discuss at F2F, as other projects had requested some services like mailing lists, we could consider if we want to do such offering, but at the moment we don't have it
2026-09-14 20:22:27	jesusalva	zumbi: Do you wish to amend the resolution?
2026-09-14 20:22:46	borden	"Administrative ownership of code repository, social media and community service accounts." I think that's the account names/passwords specifically?
2026-09-14 20:23:12	jesusalva	Maybe renaming to "Legal ownership" solves the issue
2026-09-14 20:23:23	milan	They don't want SPI to host the services. They use Github.
2026-09-14 20:23:34	zumbi	Second bullet in point 2. should be clarified. I don't oppose, but I want to avoid misunderstandings and understand what they really need
2026-09-14 20:23:35	jesusalva	(Assuming our interpretation is correct - I don't know if milan asked Transparency.dev folks to attend)
2026-09-14 20:24:23	borden	if you swapped 'accounts' for 'services' or 'platforms', I'd see the issue. But I read only names and passwords. Do we need an adjective before 'ownership'? "Ownership of code rep, social media, and community service accounts' seems to say pretty much the same thing.
2026-09-14 20:24:23	zumbi	s/Legal ownership/Administrative ownership/ should do
2026-09-14 20:24:24	milan	I did not invite them to attend but they are aware the board meeting is happening today.
2026-09-14 20:25:22	schultmc	zumbi: I assume you mean the reverse of that regex
2026-09-14 20:25:33	zumbi	schultmc: right
2026-09-14 20:25:48	zumbi	in anycase, not a blocker from my end
2026-09-14 20:26:09	jesusalva	I feel we should revise the resolution draft, to replace administrative with legal, as zumbi mentioned
2026-09-14 20:26:16	jesusalva	Just to not leave to chance
2026-09-14 20:26:39	jesusalva	milan: Next time make sure to invite them, give instructions about time and how to connect
2026-09-14 20:26:48	jesusalva	Let they see the draft minute as well
2026-09-14 20:26:56	jesusalva	It helps when questions arise
2026-09-14 20:27:00	gordian_	Should we put the resolution with the regex up for a vote?
2026-09-14 20:27:17	jesusalva	Either way, if they're not in agreement, they can raise the point when asked if they accept the resolution
2026-09-14 20:27:31	jesusalva	And if they don't accept the change it would need to be resolved in F2F, which is scheduled for November
2026-09-14 20:27:50	milan	They've sent a detailed description via email to Board.
2026-09-14 20:28:56	milan	It is not clear to me what is the change?
2026-09-14 20:29:01	jesusalva	There "administrative ownership" is a detailing of "asset holding", so the change should be fine
2026-09-14 20:29:11	fungi	borden: typically we vote with the assumption any revisions spelled out in the meeting will be made to the published copy (as long as they're reasonably trivial)
2026-09-14 20:29:13	jesusalva	milan: s/Administrative ownership/Legal ownership/
2026-09-14 20:30:04	jesusalva	If we understood each other correctly, then it is really a trivial change
2026-09-14 20:30:05	fungi	er, sorry, i meant to reply to gordian_ not borden
2026-09-14 20:30:17	jesusalva	And if we did not understood each other, then it really needs discussion at F2F
2026-09-14 20:31:09	zumbi	from email:
2026-09-14 20:31:13	zumbi	    Asset Holding: Holding and administering legal assets on behalf of the project, including:
2026-09-14 20:31:16	zumbi	        Trademarks and Branding (Transparency.dev name, logo).
2026-09-14 20:31:18	zumbi	        Domains (transparency.dev).
2026-09-14 20:31:21	zumbi	        Administrative ownership of GitHub organizations and core repositories.
2026-09-14 20:31:23	zumbi	        Community assets (Slack, YouTube Channel, etc.).
2026-09-14 20:31:49	zumbi	We don't have Slack, YouTube Channel, etc. accounts
2026-09-14 20:32:36	jesusalva	Yes, but they do
2026-09-14 20:32:44	fungi	sounds like they do, but under google's control, and google wants to transfer ownership to another legal organization?
2026-09-14 20:33:00	milan	fungi: correct
2026-09-14 20:33:20	zumbi	so SPI needs to create those accounts in order to accept the transfer
2026-09-14 20:33:51	jesusalva	Or not necessarily, depending on the account provider
2026-09-14 20:34:19	zumbi	how can SPI own such asset without an account there?
2026-09-14 20:34:54	jesusalva	I mean in some cases you transfer the whole account
2026-09-14 20:34:56	milan	E.g. there is a transparence.dev Slack chat channel. That is a paid service. They want to pay for the service and SPI to be the owner of the account, not Google.
2026-09-14 20:35:30	mappx	I could create those accounts for SPI, with fungi's oversight
2026-09-14 20:36:12	jesusalva	Usually Perdu handles accounts creation (and this adds a lot of bottlenecks and back-and-forth)
2026-09-14 20:36:21	mappx	okay :)
2026-09-14 20:36:26	jesusalva	We can take years (in plural) to open an account
2026-09-14 20:36:37	zumbi	I have no problem with that, but given the track record we have creating accounts with service providers, it might take some time and we should set expectations clear.
2026-09-14 20:36:37	jesusalva	I think it is a topic on F2F
2026-09-14 20:37:00	jesusalva	Yeah. If it is just an account transfer though, it should be doable
2026-09-14 20:37:06	jesusalva	and reasonably quick
2026-09-14 20:37:25	milan	https://github.com/transparency-dev
2026-09-14 20:37:29	jesusalva	Youtube channel, for example, should be easy (we do have Google Workspace, at least)
2026-09-14 20:37:32	jesusalva	Same for GitHub
2026-09-14 20:37:36	fungi	in part because we have to get an officer to agree to tos/aup documents on spi's behalf, after putting them through legal review
2026-09-14 20:38:01	jesusalva	fungi: No, the absolute worse is when treasury gets more involved than a simple "input credit card info here"
2026-09-14 20:38:42	zumbi	Slack at least has Slack for non-profit and with discount, https://slack.com/help/articles/204368833-Apply-for-the-Slack-for-Nonprofits-discount
2026-09-14 20:39:02	jesusalva	"Certificate of Good Standing" is an absolute worst - document often expires before it can be used
2026-09-14 20:40:14	zumbi	Anyway, we can try, in the worse case, Google keeps it until we manage to find a solution
2026-09-14 20:41:04	schultmc	Are there additional questions or concerns or can we move to a vote?
2026-09-14 20:41:25	jesusalva	I think we can move to vote as amended
2026-09-14 20:41:32	zumbi	I am done, we can vote
2026-09-14 20:41:35	fungi	i second the s/Administrative ownership/Legal ownership/ suggestion if that keeps this rolling
2026-09-14 20:42:04	 *	jesusalva now wonders if a project association request ever took as long before
2026-09-14 20:43:55	 *	jesusalva is waiting secretary to begin the vote
2026-09-14 20:43:57	mappx	Voting started, 9 people (borden,fsf,fungi,zumbi,gordian,jesusalva,mappx,milan,schultmc) allowed to vote on Accept meeting minutes for Monday, 14 September, 2026. - You may vote yes/no/abstain only, type !vote
2026-09-14 20:44:02	gordian_	!vote yes
2026-09-14 20:44:04	zumbi	!vote yes
2026-09-14 20:44:05	fungi	!vote yes
2026-09-14 20:44:07	milan	!vote yes
2026-09-14 20:44:13	jesusalva	!vote yes
2026-09-14 20:44:16	schultmc	!vote yes
2026-09-14 20:44:16	mappx	!vote yes
2026-09-14 20:44:21	fungi	oh, wrong vote topic
2026-09-14 20:44:38	gordian_	I assume the vote is for the amended association request not the meeting minutes :)
2026-09-14 20:44:43	fungi	(we already accepted meeting minutes)
2026-09-14 20:44:49	mappx	oh, my apologies
2026-09-14 20:44:57	jesusalva	On other hand... we have full board here
2026-09-14 20:45:03	zumbi	.. it could be used as an amendment
2026-09-14 20:45:20	jesusalva	9 people means no board members absent. It's been a while since a meeting had everyone
2026-09-14 20:45:23	zumbi	then proceed with the next vote for project association
2026-09-14 20:46:11	mappx	Voting started, 9 people (borden,fsf,fungi,zumbi,gordian,jesusalva,mappx,milan,schultmc) allowed to vote on Accept transparency.dev as an associated project for Monday, 14 September, 2026. - You may vote yes/no/abstain only, type !vote
2026-09-14 20:46:15	zumbi	!vote yes
2026-09-14 20:46:17	schultmc	!vote yes
2026-09-14 20:46:21	fungi	!vote yes
2026-09-14 20:46:22	gordian_	!vote yes
2026-09-14 20:46:24	milan	!vote yes
2026-09-14 20:46:28	mappx	!vote yes
2026-09-14 20:46:32	jesusalva	!vote yes
2026-09-14 20:46:40	fungi	(with edits as discussed in the meeting)
2026-09-14 20:46:42	 *	jesusalva pokes fsf and borden
2026-09-14 20:49:35	zumbi	do we have a vote timeout?
2026-09-14 20:50:07	mappx	Current voting results for "Accept transparency.dev as an associated project for Monday, 14 September, 2026": Yes: 7, No: 0, Abstain: 2, Missing: 0 ()
2026-09-14 20:50:13	jesusalva	Not formally, but secretary can request a second roll call in these cases
2026-09-14 20:50:17	mappx	what if I write it like that?
2026-09-14 20:50:23	fsf	WHoops, sorry.
2026-09-14 20:50:27	fsf	!vote yes
2026-09-14 20:50:29	jesusalva	mappx: It would go into "Missing" instead of "Abstain"
2026-09-14 20:50:37	mappx	okay
2026-09-14 20:50:56	borden	sorry, computer went fritzy.
2026-09-14 20:50:59	borden	!vote yes
2026-09-14 20:51:00	fungi	that's how i typically handled it, yes
2026-09-14 20:51:02	borden	(if I can)
2026-09-14 20:51:04	zumbi	Well, congrats Transparency.dev and thanks Milan for driving this one.
2026-09-14 20:51:09	jesusalva	Yup
2026-09-14 20:51:14	mappx	Current voting results for "Accept transparency.dev as an associated project for Monday, 14 September, 2026": Yes: 9, No: 0, Abstain: 0, Missing: 0 ()
2026-09-14 20:51:16	jesusalva	I hope more resolutions come from him :)
2026-09-14 20:51:30	zumbi	!vote yes
2026-09-14 20:51:38	zumbi	err
2026-09-14 20:51:42	schultmc	[item 8.2, Disability accommodation request from 2026-08-23]
2026-09-14 20:51:45	jesusalva	Ah, about that. The requester was worried with a Debian General Resolution vote. I think the request became moot, though, because the adopted resolution should satisfy the item in paragraph 47 of his message.
2026-09-14 20:51:50	jesusalva	I would motion to dismiss the request, I don't see any action SPI could take on the case. They can always reply to the email if they feel the need, anyway.
2026-09-14 20:51:52	fungi	enthusiasti!
2026-09-14 20:51:56	fungi	c
2026-09-14 20:52:41	fungi	i second the motion to dismiss the request, it was predicated on an event that did not occur
2026-09-14 20:52:48	zumbi	+1
2026-09-14 20:52:54	milan	+1
2026-09-14 20:52:55	schultmc	+1
2026-09-14 20:53:10	mappx	+1
2026-09-14 20:53:20	schultmc	[item 8.3, 2024-08-12.jln.2: (REVISED) Legal Counsel Fees]
2026-09-14 20:53:21	fungi	and now we can say we discussed it, if anyone asks
2026-09-14 20:53:25	schultmc	jesusalva?
2026-09-14 20:53:47	jesusalva	It is a simple change on item 7 to make expectations clearer
2026-09-14 20:53:57	jesusalva	"Upon associated project's request, when financial reality allows for it, SPI Treasury or Board may resolve to cover certain low volume, day to day or regular expenses such as trademark renewals with the General Fund."
2026-09-14 20:54:31	jesusalva	It shouldn't be changing how we currently split legal fees with General Fund
2026-09-14 20:54:39	jesusalva	Just making clearer when it happens
2026-09-14 20:55:08	jesusalva	Previously it sounded like zumbi would pick "oh I like this project, SPI will cover legal fee for it" randomly
2026-09-14 20:55:45	zumbi	s/zumbi/Treasurer/
2026-09-14 20:55:49	jesusalva	Yes
2026-09-14 20:55:56	fungi	okay, so it's an adjustment to reflect the reality of treasurer decisions then?
2026-09-14 20:56:03	jesusalva	So it is a request to add 4~5 words to the resolution text to make easier to understand when Treasurer decides that General Fund should cover a legal expense on an associated project's behalf.
2026-09-14 20:56:18	fungi	makes sense to me
2026-09-14 20:57:38	jesusalva	Project requests, then Treasurer accepts/rejects with possibility of requesting the whole Board to vote if someone feels the decision was partial/unfair/whatever
2026-09-14 20:57:49	jesusalva	The "project requests" part wasn't clear
2026-09-14 20:58:00	jesusalva	It sounded like Treasurer would be making the request and then accepting it
2026-09-14 20:58:12	jesusalva	If no one has any questions I would motion to vote :p
2026-09-14 20:59:52	zumbi	I am fine with this change
2026-09-14 21:00:14	borden	Sorry, I need to go for today. Can I proxy my vote? Is there anything else to vote on?
2026-09-14 21:00:27	mappx	Voting started, 9 people (borden,fsf,fungi,zumbi,gordian,jesusalva,mappx,milan,schultmc) allowed to vote on Accept change to "upon associated project's request" wording for use of SPI general fund - You may vote yes/no/abstain only, type !vote
2026-09-14 21:00:31	jesusalva	!vote yes
2026-09-14 21:00:32	fungi	!vote yes
2026-09-14 21:00:33	schultmc	!vote yes
2026-09-14 21:00:34	gordian_	!vote yes
2026-09-14 21:00:35	zumbi	!vote yes
2026-09-14 21:00:38	borden	!vote yes
2026-09-14 21:00:38	milan	!vote yes
2026-09-14 21:00:51	mappx	!vote yes
2026-09-14 21:01:03	fungi	borden: this was the last vote officially on the agenda, at least
2026-09-14 21:01:14	mappx	fsf?
2026-09-14 21:01:43	zumbi	borden: thanks, only AOB is missing - https://www.spi-inc.org/meetings/agendas/2026/2026-09-14/ - have a good day
2026-09-14 21:02:08	fsf	!vote yes
2026-09-14 21:02:19	mappx	Current voting results for "upon associated project's request" wording for use of SPI general fund": Yes: 9, No: 0, Abstain: 0, Missing: 0
2026-09-14 21:03:32	schultmc	[item 9, Any other business]
2026-09-14 21:03:32	schultmc	Anything to discuss?
2026-09-14 21:03:34	jesusalva	I have one AOB item, and mappx has one too. Although mine should be simpler/quicker, hopefully
2026-09-14 21:03:40	jesusalva	Thus far, I think only 5 people requested SPI to bulk hotel booking (Milan, Michael, me + 2)
2026-09-14 21:03:49	jesusalva	For F2F meeting
2026-09-14 21:04:17	zumbi	I should also attend
2026-09-14 21:04:20	fsf	I did not know that was an option - but I have not booked yet. Is there a particular procedure to get in on that (if it is not too late)?
2026-09-14 21:04:24	jesusalva	Wanted to make sure if that's all who wants zumbi to bulk-book and if everyone checked the need of Visas (if applicable)
2026-09-14 21:04:40	jesusalva	fsf: I sent an email earlier, "[ACTION REQUIRED] F2F Meeting Details (minutia) - Contractors, Budget, Remote Attendance"
2026-09-14 21:05:00	schultmc	I'm not aware of needing a visa for myself but I haven't checked
2026-09-14 21:05:01	jesusalva	zumbi: I missed you, that's true D:
2026-09-14 21:05:19	fsf	Gotcha, thank you for bringing it up. I will respond as soon as I am able.
2026-09-14 21:05:35	jesusalva	Portugal is part of Schengen Area
2026-09-14 21:06:03	schultmc	No visa is needed for .us citizens for stays of 90 days or less in any 180 day period
2026-09-14 21:06:05	jesusalva	schultmc: US, Canada, Australia, UK, Brazil and others doesn't need Visas for Schengen Area
2026-09-14 21:06:11	jesusalva	Yup, exactly
2026-09-14 21:06:36	fsf	Excellent, that answers one of the outstanding issues for me!
2026-09-14 21:06:39	jesusalva	https://www.axa-schengen.com/en/visa/schengen-area/visa-free-countries#3
2026-09-14 21:09:54	schultmc	jesusalva: anything else for your AOB item?
2026-09-14 21:10:36	jesusalva	No, that's all
2026-09-14 21:10:40	jesusalva	I said it was simple/quick
2026-09-14 21:11:31	schultmc	mappx: do you have an item for AOB?
2026-09-14 21:11:53	mappx	Gauthier Kervn of z-anatomy, contacted the board on September 2 (by email) requesting signoff for a crowd funding campaign, for the female anatomy model
2026-09-14 21:12:00	mappx	*Kervyn
2026-09-14 21:12:14	fungi	aiui, seeking a "budget review" prior to starting their next round of fundraising, i guess in order to confirm how they'll be able to spend the funds they raise?
2026-09-14 21:12:37	mappx	yes
2026-09-14 21:13:47	jesusalva	I have no idea or opinion on how to handle it. I happily defer to the others :p
2026-09-14 21:14:07	fungi	it was unclear from e-mail if what they had in mind would necessitate draft sow/contracts or the like, if that was their reason for asking
2026-09-14 21:14:58	mappx	should I ask him about that?
2026-09-14 21:14:59	milan	It seems they want to do a crowdfunding campaign. Crowdfunding usually ties funding to some kind of deliverables. I'm not sure if this can be treated as charitable donations. zumbi? Any insights?
2026-09-14 21:15:07	zumbi	Funds must support exempt purposes. No private benefit or personal enrichment. Describe the intended use accurately. Report fundraising activity and expenses (Form 990, 990-EZ, 990-PF may apply).
2026-09-14 21:16:00	mappx	"I had chosen to work for 2000k gross freelance salary/month on the anatomy of the cat during last year and now wish to provide regular conditions to the contributors" I didn't understand this statement.
2026-09-14 21:16:55	zumbi	mappx: I may need some time to review all of that, to be able to comply with IRS requirements.
2026-09-14 21:17:04	mappx	okay
2026-09-14 21:17:44	zumbi	in summary, it is not forbidden, but we need some arrangements
2026-09-14 21:18:01	mappx	fair enough
2026-09-14 21:21:04	mappx	maybe best discussed by email at this point
2026-09-14 21:21:37	schultmc	+1
2026-09-14 21:21:43	schultmc	[item 10, Next board meeting]
2026-09-14 21:21:43	schultmc	The next board meeting is scheduled for: October 12, 2026 at 2000 UTC.
2026-09-14 21:21:45	schultmc	Any objections?
2026-09-14 21:21:47	schultmc	wfm
2026-09-14 21:21:56	jesusalva	It's a public holiday here, should wfm
2026-09-14 21:22:00	mappx	wfm
2026-09-14 21:22:23	fungi	i plan to be around
2026-09-14 21:22:28	zumbi	Also holiday here, I think I should be available
2026-09-14 21:23:16	schultmc	*GAVEL*