Meeting Agenda for Thursday 12th December, 2013

This is the proposed agenda for the SPI board meeting of Thursday, December 12th, 2013, to be held at 20:00 UTC in #spi on irc.spi-inc.org.

  1. Opening
  2. Roll Call
  3. President's report (Bdale Garbee)
  4. Treasurer's report (Michael Schultheiss)
  5. Secretary's report (Jonathan McDowell)
  6. Outstanding minutes
    1. Thursday, 10th October 2013 (Jonathan McDowell)
  7. Items up for discussion
    1. Resolution 2013-12-12.mcs.1: New bank account for PayPal use
  8. Any other business
  9. Next board meeting: January 9th, 2014, 20:00 UTC

President's report

(none)

Treasurer's report

This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).

Income Statement
for the Period August 01, 2013 - August 31, 2013

 Income
   Ordinary Income
        0 A.D.                              25.00
        Arch Linux                         314.00
        Debian                           2,967.56
        FFmpeg                             109.00
        freedesktop.org                     12.00
        FreedomBox                         500.00
        Gallery                            100.00
        Jenkins                            525.00
        LibreOffice                      6,531.35
        MinGW                               10.00
        OpenWrt                            463.98
        PostgreSQL                         328.00
        SPI General                         76.58
        SPI 5%                             285.43
        The HeliOS Project                 100.00
        TideSDK                              5.00
        YafaRay                             10.00

        Total Ordinary Income           12,335.90
                                        ---------

   Interest Income
        Key Business Platinum MM Savings     2.77
        Chase BusinessClassic Checking       0.23
        Chase Bus Select High Yield Savings 34.25

        Total Interest Income               37.25
                                            -----

   Gross Income                         12,373.15
                                        ---------

 Expenses
  Ordinary Expenses

        0 A.D.
          Processing Fees             1.39
          Software Development    1,302.00
          SPI 5%                      1.25

          Total 0 A.D. Exp        1,304.64
                                  --------

        Arch Linux
          Processing Fees            19.02
          SPI 5%                     15.70

          Total Arch Linux Exp       34.72
                                     -----

        Debian
          Debit Card Fee              3.00
          Processing Fees            62.22
          SPI 5%                    148.38

          Total Debian Exp          213.60
                                    ------

        FFmpeg
          Processing Fees             4.75
          SPI 5%                      5.45

          Total FFmpeg Exp           10.20
                                     -----

        freedesktop.org
          Processing Fees             0.52
          SPI 5%                      0.60

          Total fd.o Exp              1.12
                                      ----

        FreedomBox
          SPI 5%                     25.00

          Total FreedomBox Exp       25.00
                                     -----

        Gallery
          Processing Fees             2.60
          SPI 5%                      5.00

          Total Gallery Exp           7.60
                                      ----

        Haskell
          Hosting Fees              159.08

          Total Haskell Exp         159.08
                                    ------

        Jenkins
          Processing Fees             1.35
          SPI 5%                     26.25

          Total Jenkins Exp          27.60
                                     -----

        LibreOffice 
          Processing Fees            27.97
          SPI 5%                     11.95
          Travel Reimbursement    2,838.88

          Total LibreOffice Exp   2,878.80
                                  --------

        MinGW
          Processing Fees             0.52
          SPI 5%                      0.50

          Total MinGW Exp             1.02
                                      ----

        OpenWrt
          Processing Fees            19.49
          SPI 5%                     23.20

          Total OpenWrt Exp          42.69
                                     -----

        PostgreSQL
          Processing Fees            10.07
          SPI 5%                     16.40

          Total PostgreSQL Exp       26.47
                                     -----

        SPI
          Bookkeeping Fee           830.00
          PaySimple Monthly Fee      29.95
          Tax Filing Fees           135.00
          Transaction Fees           91.67

          Total SPI Exp           1,347.62
                                  --------

        The HeliOS Project
          Processing Fees             4.35
          SPI 5%                      5.00

          Total HeliOS Exp            9.35
                                      ----

       TideSDK
         Processing Fees              0.55
         SPI 5%                       0.25

         Total TideSDK Exp            0.80
                                      ----

       YafaRay
         Processing Fees              0.75
         SPI 5%                       0.50

         Total YafaRay Exp            1.25
                                      ----

        Total Expenses            6,091.56
                                  --------

        Net Income                6,281.59
                                  ========


Balance Sheet as of August 31, 2013

   ASSETS
     Current Assets
        Chase BusinessClassic Checking with Interest      29,784.10
        Chase Business Select High Yield Savings         208,737.72
        KeyBank Basic Business Checking                    1,058.73
        Key Business Reward Checking                      68,739.60
        Key Business Platinum Money Market Savings       162,807.87
        Key Express Checking                               5,529.24
        Ameriprise Cash Mgmt Acct                         13,406.15
        Debian Debit Card                                    260.00

     Total Current Assets                                490,323.41


   TOTAL ASSETS                                          490,323.41


   LIABILITIES & EQUITY

     General and current liabilities                           0.00

     Equity
        Reserves held in trust
           0 A.D. Earmark                     5,238.76
           ankur.org.in                       1,000.00
           aptosid Earmark                      181.06
           Arch Linux Earmark                10,903.56
           Debian Earmark                   109,263.79
           DebConf 13 Earmark                56,492.18
           Drizzle                            4,311.30
           FFmpeg                               691.55
           Fluxbox                              995.00
           Freedesktop.org Earmark           18,278.19
           FreedomBox Foundation Earmark     24,420.13
           Gallery Earmark                    8,207.28
           GNU TeXmacs Earmark                  274.02
           Haskell Earmark                   15,928.15
           Jenkins Earmark                   10,393.56
           LibreOffice Earmark               64,355.99
           madwifi-project.org Earmark        1,494.90
           MinGW Earmark                        270.65
           OpenVAS                               56.21
           OpenWrt                            3,165.75
           Open Bioinformatics Earmark       37,556.78
           Open Voting Foundation Earmark       158.74
           OSUNIX                                 2.92
           Path64                                14.40
           Plan 9 Earmark                     6,500.00
           PostgreSQL Earmark                23,126/98
           Privoxy Earmark                      805.52
           The HeliOS Project Earmark            55.78
           TideSDK Earmark                      332.69
           Tux4Kids Earmark                  16,277.50
           YafaRay Earmark                    4,884.73

        Total held in trust                              432,895.02

        General reserves                                  57,428.39

     Total Equity                                        490,323.41

   TOTAL LIABILITIES & EQUITY                            490,323.41

Resolution 2013-12-12.mcs.1: New bank account for PayPal use

WHEREAS

 1. Debian and other SPI associated projects have expressed interest in
    accepting donations via PayPal
 2. It is prudent to separate PayPal funds from the general treasury for
    a variety of reasons


THE SPI BOARD RESOLVES THAT

 1.  The SPI Treasurer, Assistant Treasurer, Secretary, and President are
     directed to work together as necessary to complete and submit to a
     banking institution of their choosing all application forms necessary
     to open a business banking account relationship with said banking
     institution.