Meeting agenda for Monday 16th through Friday 20th November, 2026

This is the proposed agenda for the SPI board Meeting of Monday, November 16th through 20th 2026, to be hosted by Técnico Universidade de Lisboa, Portugal.

1. 2026-11-16 08:00 to 12:00 UTC/WET
   1. Opening
   2. Roll Call
   3. Monthly business
      1. President's report
      2. Vice President's report
      3. Treasurer's report
      4. Secretary's report
      5. Minutes for Monday, 12 October, 2026
      6. Next monthly board meeting: December 14, 2026, 20:00 UTC
   4. Outstanding RT topics
2. 2026-11-16 14:00 to 18:00 UTC/WET
   1. Roll Call
   2. Crypto Policy
   3. Grants and Gifts Policy
   4. Trademarks Policy
   5. Cards Policy
   6. Other Treasury Topics
3. 2026-11-17 08:00 to 12:00 UTC/WET
   1. Roll Call
   2. Interest
   3. Auditors
   4. Treasury ACID (Consistency/Integrity/Contingency)
   5. Restricted vs Unrestricted Assets/Donations
   6. Paying for project funding contract overhead
4. 2026-11-17 14:00 to 18:00 UTC/WET
   1. Roll Call
   2. Reimbursement App
   3. Projects Dashboard
   4. Final Treasury Topics
5. 2026-11-18 08:00 to 12:00 UTC/WET
   1. Roll Call
   2. Committees discussion
   3. Internet Presence
   4. HR discussion
   5. Legal counsel discussion
   6. Whistleblower Policy
6. 2026-11-18 14:00 to 18:00 UTC/WET
   1. Roll Call
   2. Leftover VP/Secretary topics
   3. Domain Policy
   4. Opening accounts
   5. Steamworks account
   6. Google Play Console account
   7. Google Groups Archives
   8. Offline backups
   9. Sysadmin process mapping docs
7. 2026-11-19 08:00 to 12:00 UTC/WET
   1. Roll Call
   2. Other Sysadmin Topics
   3. Project Requests
   4. Age collecting, processing, and gating regulations
8. 2026-11-19 14:00 to 18:00 UTC/WET
   1. Roll Call
   2. RACI Discussion (Risks Mitigation and Process Mapping)
9. 2026-11-20 08:00 to 12:00 UTC/WET
   1. Roll Call
   2. Bylaws Discussion
10. 2026-11-20 14:00 to 18:00 UTC/WET
    1. Roll Call
    2. Associated Project Framework Discussion

2026-11-16 08:00 to 12:00 UTC/WET

Monthly business

President's report

Vice President's report

Treasurer's report

Secretary's report

Minutes for Monday, 12 October, 2026

Next monthly board meeting: December 14, 2026, 20:00 UTC

Outstanding RT topics

2026-11-16 14:00 to 18:00 UTC/WET

Crypto Policy

Grants and Gifts Policy

Trademarks Policy

Cards Policy

Other Treasury Topics

2026-11-17 08:00 to 12:00 UTC/WET

Interest

Auditors

Treasury ACID (Consistency/Integrity/Contingency)

Restricted vs Unrestricted Assets/Donations

Paying for project funding contract overhead

2026-11-17 14:00 to 18:00 UTC/WET

Reimbursement App

Projects Dashboard

Final Treasury Topics

2026-11-18 08:00 to 12:00 UTC/WET

Committees discussion

Internet Presence

HR discussion

Legal counsel discussion

Whistleblower Policy

2026-11-18 14:00 to 18:00 UTC/WET

Leftover VP/Secretary topics

Domain Policy

Opening accounts

Steamworks account

Google Play Console account

Google Groups Archives

Offline backups

Sysadmin process mapping docs

2026-11-19 08:00 to 12:00 UTC/WET

Other Sysadmin Topics

Project Requests

2026-11-19 14:00 to 18:00 UTC/WET

RACI Discussion (Risks Mitigation and Process Mapping)

2026-11-20 08:00 to 12:00 UTC/WET

Bylaws Discussion

2026-11-20 14:00 to 18:00 UTC/WET

Associated Project Framework Discussion