Board meeting, December 9th, 2009
Board members present
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Martin Zobel-Helas (zobel)
- Jimmy Kaplowitz (Hydroxide)
- Luk Claes (luk_)
Board members partially present
- None
Board members absent with regrets
- Joshua Drake (linuxpoet)
- Bdale Garbee (bdale) (President)
- David Graham (cdlu)
Board members absent
- None
Board advisors present
- None
Registered guests present
- Kåre Thor Olsen (Kaare)
- Joe Nahmias (jello)
These are the minutes for the December 9th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
Joerg passed on the following information from Bdale:
I'm investigating a mechanism by which SPI could purchase HP servers on behalf of our associated projects at a discount. I hope to have more details to report on this in January.
Treasurer's Report
Michael Schultheiss provided the following financial report for November 2009:
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period November 01, 2009 - November 30, 2009
Income
Ordinary Income
Debian 5,614.67
Freedesktop.org 24.00
Gallery 70.00
OpenOffice.org 871.00
Open Voting Foundation 25.00
PostgreSQL 31.00
SPI General 527.81
SPI 5% 414.82
The HeliOS Project 1,662.00
Total Ordinary Income 9,240.30
--------
Interest Income
Key Bank Money Mkt Savings 4.42
Total Interest Income 4.42
----
Gross Income 9,244.72
--------
Expenses
Ordinary Expenses
Debian
Postage 12.95
Processing Fees 221.99
SPI 5% 280.73
Travel Reimbursement 3,742.83
Total Debian Exp 4,258.50
--------
Freedesktop.org
Processing Fees 0.96
SPI 5% 1.20
Total Freedesktop.org Exp 2.16
----
Gallery
Processing Fees 1.89
SPI 5% 3.50
Total Gallery Exp 5.39
----
OpenOffice.org (OO.o)
Processing Fees 18.64
SPI 5% 43.55
Total OO.o Exp 62.19
-----
Open Voting Foundation
Processing Fees 1.00
SPI 5% 1.25
Total OVF Exp 2.25
----
PostgreSQL
Processing Fees 1.24
SPI 5% 1.49
Total PostgreSQL Exp 2.73
----
SPI
PaySimple Monthly Fee 29.95
Postage 17.50
Transaction Fees 20.06
Total SPI Exp 67.51
-----
The HeliOS Project
Expense reimbursement 882.23
Processing Fees 66.48
SPI 5% 83.10
Total HeliOS Exp 1,031.81
--------
Total Expenses 5,432.54
--------
Net Income 3,812.18
========
Balance Sheet as of November 30, 2009
ASSETS
Current Assets
Key Business Reward Checking 37,958.21
Key Business Signature Money Market Savings 107,545.93
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 158,905.76
TOTAL ASSETS 158,905.76
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 70,205.04
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,566.07
Gallery Earmark 6,484.31
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 7,762.40
Open Voting Foundation Earmark 90.09
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 23,877.01
Privoxy Earmark 62.75
Tux4Kids Earmark 1,865.05
The HeliOS Project (131.30)
Total held in trust 122,332.00
General reserves 36,573.76
Total Equity 158,905.76
TOTAL LIABILITIES & EQUITY 158,905.76
There was also a short discussion about the poor rate of interest being received on the Key Business Signature Money Market Savings. The bank has lowered the interest rate but it's still not uncommonly low in the current climate. Higher yield accounts will be investigated for the account agreed upon in September.
Secretary's report
Handover from Martin to Jonathan has been completed. The two pending applications for associated membership are on the agenda for today. While there are only minutes for last month to be voted on today Martin has provided the remaining 2 sets of minutes and they'll be prepared for the January meeting.
Outstanding minutes
Vote on Meeting Minutes November 11th, 2009
| Joerg Jaspert | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Abstain |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Luk Claes | Yes |
Motion passed with a vote of 5 yes, 1 abstain, 0 missing
Items up for discussion
2009-11-27.jmd.1 - YafaRay as associated project
Vote on 2009-11-27.jmd.1 - YafaRay as associated project
| Joerg Jaspert | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Luk Claes | Yes |
Motion passed with a vote of 6 yes, 0 abstain, 0 missing
Jonathan agreed to email YafaRay to notify them of the invitation to join SPI as an associated project.
2009-11-27.jmd.2 - sidux as associated project
Vote on 2009-11-27.jmd.2 - sidux as associated project
| Joerg Jaspert | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Luk Claes | Yes |
Motion passed with a vote of 6 yes, 0 abstain, 0 missing
Ferdinand Thommes (devil) was present at the meeting and accepted the invitation to sidux to join SPI as an associated project.
Any other business
Ganneff reported that while there had been some further discussion about debian.org.tw no progress had yet been made.
Adjournment
The meeting was adjourned until Wednesday, January 13th, 2009 at 21:00 UTC in #spi on irc.oftc.net.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2008 | Martin Zobel-Helas | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz | |
| July 2009 | Jonathan McDowell |
Appendix B: Resolutions
Resolution 2009-11-27.jmd.1: YafaRay as associated project
WHEREAS 1. YafaRay is a substantial and useful open source project. 2. YafaRay would like SPI's support and assistance, including taking donations. THE SPI BOARD RESOLVES THAT 3. YafaRay is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1 4. Currently, Alvaro Luna Bautista is recognised by SPI as the current authoritative decision maker and SPI liaison for YafaRay. Successors will be appointed by the YafaRay Team, as listed on http://www.yafaray.org/about 5. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.
Resolution 2009-11-27.jmd.2: sidux as associated project
WHEREAS 1. sidux is a substantial and useful open source project. 2. sidux would like SPI's support and assistance, including taking donations. THE SPI BOARD RESOLVES THAT 3. sidux is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1 4. Currently, Ferdinand Thommes is recognised by SPI as the current authoritative decision maker and SPI liaison for sidux. In the event of the liaison becoming unavailable the treasurer of sidux e.V. (currently Walter Güldenberg) will act as temporary liaison and notify SPI of any replacement liaison. 5. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.