Board meeting, October 11th, 2012
Board members present
- Bdale Garbee (bdale) (President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Joshua D. Drake (linuxpoet)
- Jimmy Kaplowitz (Hydroxide)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- Joerg Jaspert (Ganneff) (Vice President)
Board members absent
- None
Board advisors present
- None
Registered guests present
- Bill Allombert (yp17)
- Josh Berkus (jberkus)
- David Graham (cdlu)
- Hilmar Lapp (drycafe)
- Kåre Thor Olsen (Kaare)
These are the minutes for the October 11th, 2012 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale had nothing to report.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period September 01, 2012 - September 30, 2012
Income
Ordinary Income
Arch Linux 409.09
Debian 9,112.39
FFmpeg 18.00
Gallery 110.00
LibreOffice 20,340.00
OpenWrt 10.00
PostgreSQL 530.00
SPI General 149.55
SPI 5% 88.75
The HeliOS Project 25.00
YafaRay 2,500.00
Total Ordinary Income 35,074.78
---------
Interest Income
Key Bank Money Mkt Savings 0.59
Chase BusinessClassic Checking 0.18
Chase Bus Select High Yield Savings 29.45
Total Interest Income 30.22
-----
Gross Income 35,105.00
---------
Expenses
Ordinary Expenses
Arch Linux
Processing Fees 19.86
SPI 5% 20.45
Total Arch Linux Exp 40.32
-----
Debian
Debit Card Fee 3.00
JP Trademark Fee 494.48
Postage 29.25
Processing Fees 15.50
SPI 5% 15.05
Travel Reimbursement
(GSoC) 1,018.86
Total Debian Exp 1,576.09
--------
FFmpeg
Processing Fees 1.77
SPI 5% 0.90
Total FFmpeg Exp 2.67
----
Gallery
Processing Fees 3.18
SPI 5% 5.50
Total Gallery Exp 8.68
----
Haskell
Hosting Fees 55.03
Total Haskell Exp 55.03
-----
Jenkins
Shirts/Stickers 620.23
Total Jenkins Exp 620.23
------
LibreOffice
Processing Fees 14.00
SPI 5% 17.00
Travel Reimbursement 2,600.76
Total LibreOffice Exp 2,631.76
--------
OpenWrt
Processing Fees 0.75
SPI 5% 0.50
Total OpenWrt Exp 1.25
----
PostgreSQL
Processing Fees 12.98
SPI 5% 26.50
Total PostgreSQL Exp 39.48
-----
SPI
PaySimple Monthly Fee 29.95
Registered Agent Fees 371.00
Transaction Fees 16.99
Total SPI Exp 417.94
------
The HeliOS Project
Expense Reimbursement 335.70
Processing Fees 1.35
SPI 5% 1.25
Total HeliOS Exp 338.30
------
YafaRay
Processing Fees 100.35
Total YafaRay 100.35
------
Total Expenses 5,832.10
--------
Net Income 29,272.90
=========
Balance Sheet as of September 30, 2012
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 24,760.46
Chase Business Select High Yield Savings 153,796.24
Key Business Reward Checking 77,761.39
Key Business Signature Money Market Savings 36,029.57
Key Express Checking 5,035.76
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 293.00
Total Current Assets 311,082.57
TOTAL ASSETS 311,082.57
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 100.33
Arch Linux Earmark 5,466.16
Debian Earmark 77,931.85
DebConf 12 Earmark 25,715.15
Drizzle 1,367.30
FFmpeg 72.64
Fluxbox 995.00
Freedesktop.org Earmark 21,242.61
FreedomBox Foundation Earmark 20,114.44
Gallery Earmark 8,059.88
GNU TeXmacs Earmark 162.90
Haskell Earmark 12,575.64
Jenkins Earmark 6,763.59
LibreOffice Earmark 39,419.74
madwifi-project.org Earmark 1,494.90
OpenVAS 45.71
OpenWrt 848.84
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 27,068.61
Privoxy Earmark 572.50
The HeliOS Project 97.75
Tux4Kids Earmark 8,788.85
YafaRay Code Sprint Earmark 769.14
YafaRay Earmark 7,234.66
Total held in trust 273,571.71
General reserves 37,510.86
Total Equity 311,082.57
TOTAL LIABILITIES & EQUITY 311,082.57
There was a query about whether our federal filing was due and Michael confirmed it had been filed but not yet placed on the website.
Secretary's report
Jonathan reported our first external website patch submission; just some minor cleanups, but appreciated.
Outstanding minutes
Vote on Meeting Minutes for 13th September 2012:
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Yes |
| Bdale Garbee | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 8 yes, 0 missing.
Items up for discussion
Resolution 2012-09-28.jb.1: Open Bioinformatics Foundation as associated project
Vote on 2012-09-13.bg.1: Open Bioinformatics Foundation as associated project
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Yes |
| Bdale Garbee | Yes |
| Jimmy Kaplowitz | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 8 yes, 0 missing.
Hilmar Lapp from the Open Bioinformatics Foundation was on channel and accepted SPI's invitation to become an associated project on behalf of the Open Bioinformatics Foundation.
Any other business
There was a desire to help lighten the workload of the treasurer. A suggestion was made that if all requests went through RT then other board members could help out. Josh Berkus, already acting as assistant treasurer, indicated he would be prepared to take on more if it was in RT would he could see it. The topic of a professional bookkeeping service to help out with routine processing of data was also brought up again.
This also lead to discussion about the outstanding request from Debian for some audit related data. It was indicated this should be completed by the end of October. Bdale stated that no matter what the underlying reason we should be doing better and should review our processes to see how we can approve.
Finally the topic of our infrastructure being unreliable was brought up; both lists and RT have had reliability issues which has not helped with improving our communication and moving treasurer related tasks into RT. It was suggested there were already some plans to move things around to be more reliable.
Adjournment
The meeting was adjourned until Thursday, November 8th, 2012 at 20:00 UTC in #spi on irc.spi-inc.org.
(There was some discussion about this being after the end of summer time for Europe/the US and so would be an hour earlier for those located there, but it was decided to leave the time alone for the moment.)
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2012 | Jonathan McDowell | Secretary |
| July 2012 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |
Appendix B: Resolutions
Resolution 2012-09-28.jb.1: Open Bioinformatics Foundation as associated project
WHEREAS 1. Open Bioinformatics Foundation (hereafter OBF) is a substantial and significant Free Software project. 2. OBF developers would like SPI's support and assistance, including taking donations, and holding trademarks and domain names. THE SPI BOARD RESOLVES THAT 3. OBF is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1/ 4. The president of the OBF is recognized by SPI as the SPI liaison for OBF. At the time of this resolution, that president is Hilmar Lapp. This president is elected according to the bylaws at: http://www.open-bio.org/wiki/File:OBF-Bylaws.pdf 5. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.