Board meeting, October 14th, 2019

Board members present

  • Michael Schultheiss (schultmc) (President)
  • Tim Potter (tpot) (Secretary)
  • Luca Filipozzi (luca)
  • Forrest Fleming (fsf)
  • Chris Lamb (lamby)
  • Héctor Orón Martínez (zumbi)
  • Andrew Tridgell (tridge)

Board members partially present

  • None

Board members absent with regrets

  • Martin Zobel-Helas (zobel) (Treasurer)

Board members absent

  • Stephen Frost (Snow-Man) (Vice President)

Board advisors present

  • None

Registered guests present

  • Philip Balister (Crofton)
  • David Graham (cdlu)
  • Martin Michlmayr (tbm)
  • Larry Rosenman (ler)

These are the minutes for the October 14th, 2019 SPI Board Meeting, held at 20:00 UTC in #spi on LOG.

President's Report

I have delegated contractor management to Stephen Frost. He had a
conference call with our IT contractor recently to get up to speed on
the IT infrastructure upgrade/migration project.

I've worked with tbm and OpenSAF on their trademark and asset transfer paperwork.

I've submitted our Director's and Officer's insurance renewal
paperwork to our insurance broker. I resent the paperwork this morning
since I hadn't heard back from the broker in a few days.

Treasurer's report

Martin-Zobel Helas is on vacation but the treasury team is continuing to work through the treasury queue in RT. Martin Michlmayr has been pinging Michael Schultheiss on urgent requests but for most requests, they are being processed FIFO.

Secretary's report

It hasn't been mentioned officially but we are confirmed for 22nd and
23rd at HRT for the face-to-face meeting. As we're starting to get
closer to the date I will ramp up getting things organised.

Am working on getting the Apple Developer agreement signed but having
trouble connecting people together to get that going.

There are two conflict of interest forms outstanding.

Outstanding minutes

Vote on Minutes for Monday, 9th September 2019

Luca FilipozziAbstain
Forrest FlemingYes
Chris LambYes
Héctor Orón MartínezAbstain
Tim PotterYes
Michael SchultheissYes
Andrew TridgellYes

Motion passed with a vote of 5 yes, 0 no, 2 abstain.

Items up for discussion

Notification of non-material error in election of director Tim Potter

Martin Michlmayr discovered an error in the recording of the election date for Tim Potter which has been propagated throughout the minutes. Potter's election should occur in July 2020, not July 2019. Since there were no other candidates we can declare this election void and luckily no harm done.

Minutes have been updated with the correct election date. Thanks to Martin for finding this!

Missing conflict of interest notifications (zobel, schultmc, tpot)

Tim Potter was chasing up the remaining conflict of interest notifications from parties who had not completed them.

Any other business

Miscellaneous other minor topics.


The meeting was adjourned until Monday November 11th, 2019 at 20:00 UTC in #spi on

Appendix A: Current Board Membership

Last electedNameRole
July 2018Michael SchultheissPresident
July 2018Stephen FrostVice President
July 2019Martin Zobel-HelasTreasurer
July 2017Timothy PotterSecretary
July 2018Luca Filipozzi
July 2019Forrest Fleming
July 2019Chris Lamb
July 2019Héctor Orón Martínez
July 2017Andrew Tridgell